Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, March 18, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0316 Recognition - Officer Russell Dorsey The Mayor and Board of Aldermen recognized Officer Russell Dorsey for rescuing an elderly man who was trapped inside a burning home. B. ID-19-0286 Presentation of Trophies - 2019 Mardi Gras Parade Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0315 Adopt Board Meeting Minutes for: 1. February 19, 2019 2. February 25, 2019 3. March 4, 2019 B. ID-19-0307 Approve addition to Employee Driving List: 1. William Halterman - Vehicle Maintenance Attachments: License Check C. ID-19-0289 Accept recommendation of Waggoner Engineering, Inc. to award bid and contract for 2019 Street Resurfacing Program to APAC-Mississippi, Inc. in the amount of $1,951,016.80 Attachments: Award Street Resurfacing D. ID-19-0296 Accept Recommendation of the Pickering Firm to award bid and contract for Parking Lot Improvements South of the Proposed Mississippi Center for Innovation and Tech Transfer to Theobald Construction Services, LLC in City of Vicksburg Page 1 Printed on 4/4/2019 Board of Mayor and Aldermen Minutes - Final March 18, 2019 the amount of $696,757.25 (total base bid) Attachments: Award MCITT E. ID-19-0312 Authorize Mayor to Execute Contract with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year Four and Issue Notice to Proceed F. ID-19-0313 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 151738 through 151741. Routine Agenda: Public Hearing: A. ID-19-0285 Appeal Hearing: Riley Summers III Attachments: Riley Summers On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to open the Appeal Hearing for Riley Summers, III. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Alderman Mayfield and Alderman Monsour, Jr. Today being the date set for hearing the appeal of Riley Summers, III from the decision of the Zoning Board of Appeals rendered in a meeting held on February 5, 2019, denying the variance request to park two (2) commercial dump trucks on the Mt. Carmel MB Church parking lot located on Alma Street, Vicksburg, Mississippi provided by Ordinance 71-8 of the Code of Ordinances of the City of Vicksburg. The testimony was taken by Amy Key, bonded reported, and is made a matter of record hereof as thoughtfully set out herein. The minutes of the Zoning Board meeting are made a matter of record hereof as thoughtfully set out herein. Riley Summers, III presented his case to the City as follows: See attached transcript Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to take under advisement the Appeal Hearing of Riley Summers, III. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to close the Appeal Hearing for Riley Summers, III regarding parking two (2) commercial dump trucks on the parking lot of Mt. Carmel MB Church parking lot. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0288 Receive Sealed Proposals for Paxton Road Natural Gas Line Bore On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing Proposals for Paxton Road Natural Gas Line Bore in accordance with specifications and instructions for bidding on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. PROPOSALS FOR PAXTON ROAD NATURAL GAS LINE BORE: BROCATO CONSTRUCTION, 1847 Brewer Road; Batesville, MS 38606 C.O.R# 09590-MC Base Bid: $208,275.00 HEMPHILL CONSTRUCTION COMPANY, 1858 Highway 495; Florence, MS 39073 C.O.R# 02449-MC Base Bid: $126,950.00 RED OAK CONSTRUCTION, LLC, 3351 Jackson Liberty Drive; Wesson, MS 39191 C.O.R# 15284 Base Bid: $215,140.00 TAYLOR CONSTRUCTION COMPANY, INC., 28 Taylors Circle; Laurel, MS 39443 C.O.R# 08449-SC Base Bid: $114, 200.00 No Electronic Bids City of Vicksburg Page 2 Printed on 4/4/2019 Board of Mayor and Aldermen Minutes - Final March 18, 2019 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids/proposals to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0290 Approve request for sponsorship from Mississippi Development Authority and the Mississippi Procurement Technical Assistance Program for its biennial 2019 Government Procurement Opportunities Conference pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Conference Sponsorship Mayor Flaggs stated that purchasing an advertisement from Mississippi Development Authority will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request for sponsorship in the amount of $500.00 from Mississippi Development Authority and the Mississippi Procurement Technical Assistance Program for its biennial 2019 Government Procurement Opportunities Conference pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0291 Approve request for sponsorship from Sharkey-Issaquena Medical Association for its 6th Annual Golf Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Golf Sponsorship Mayor Flaggs stated that purchasing an advertisement from Sharkey-Issaquena Medical Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request for sponsorship in the amount of $$450.00 from Sharkey-Issaquena Medical Association for its 6th Annual Golf Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0295 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for March 18, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0287 Adopt the following Vicksburg Police Department's Policy and Procedure Addition: 1. Policy Number 5.10 (Unmanned Aerial Systems) Attachments: 05.10 Unmanned Aerial Systems On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Vicksburg Police Department's Policy and Procedure Addition: 1. Policy Number 5.10 (Unmanned Aerial Systems). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0299 Approve the following requests from Joe Graves, Director of Parks and Recreation, regarding Halls Ferry Park: 1. Lock at proposed time of 11:00 p.m. each night 2. Purchase signage not to exceed $750.00 City of Vicksburg Page 3 Printed on 4/4/2019 Board of Mayor and Aldermen Minutes - Final March 18, 2019 Attachments: Halls Ferry Park On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following requests from Joe Graves, Director of Parks and Recreation, regarding Halls Ferry Park: 1. Lock at proposed time of 11:00 p.m. each night 2. Purchase signage not to exceed $750.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0308 Authorize Mayor to Execute Agreement for Engineering Services and Task Order No. 1 General Services Agreement By and Between City of Vicksburg and Neel-Schaffer, Inc. Attachments: Neel Schaffer Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to Execute Agreement for Engineering Services and Task Order No. 1 General Services Agreement By and Between City of Vicksburg and Neel-Schaffer, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0298 Rescind approval of Community Development Agenda (March 4, 2019) to remove trash & debris (Illegal Dump) for property located at 2825 East Main Street, PPIN 020701; owned by Joseph E. Williams c/o Josephine Calloway On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to rescind the approval of Community Development Agenda (March 4, 2019) to remove trash & debris (Illegal Dump) for property located at 2825 East Main Street, PPIN 020701; owned by Joseph E. Williams c/o Josephine Calloway. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-19-0292 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 522 Bowmar, PPIN 015188; owned by Paul D. Barnes - (remove trash & debris, remove all inoperable vehicles) 1039 Buck Street, PPIN 020161; owned by James Gaskin, Jr. - (remove dilapidated building, remove all inoperable vehicles) 1620 Broadhill Drive, PPIN 016384; owned by Spa Enterprises c/o Steve Pranger - (remove trash & debris, remove all inoperable vehicles) 1312 Clay Street, PPIN 017706; owned by Keith L. & Tara Chambers - (remove dilapidated building) 503 Dabney Street, PPIN 017268; owned by Alfreda D. Scott - (remove all inoperable vehicles) 507 Dabney Street, PPIN 017280; owned by Walter Carter c/o Gary Carter - (remove all inoperable vehicles) 512 Dabney Street, PPIN 017285; owned by Jeanine M. Miami - (remove all inoperable vehicles) 513 Dabney Street, PPIN 017277; owned by Nina Alvarez et al c/o Monica Shorter - (remove all inoperable vehicles) 516 Dabney Street, PPIN 017286; owned by Alberta Cleveland - (remove all inoperable vehicles) 517 Dabney Street, PPIN 017276; owned by Mary J. Parker - (remove all inoperable vehicles) 614 Eagan Street, PPIN 016667; owned by Wilsey S. & Bettye C. Kelly - (remove dilapidated building, remove all inoperable vehicles) 3108 Eugene Street, PPIN 016854; owned by Jean Parmegiani - (remove dilapidated building) 608 Fairground Street, PPIN 015180; owned by Annie Mae Hall - (remove dilapidated accessory structure) City of Vicksburg Page 4 Printed on 4/4/2019 Board of Mayor and Aldermen Minutes - Final March 18, 2019 2314 Hunt Street, PPIN 025364; owned by George Jr. & Angela Brown - (remove dilapidated building) 2316 Hunt Street, PPIN 024887; owned by George Jr. & Angela Brown - (remove dilapidated building) 2704 Oak Street, PPIN 016649; owned by John L. Nickerson - (remove all inoperable vehicles) 2803 Oak Street, PPIN 017333; owned by Patricia Lynette Galloway - (remove all inoperable vehicles) 2912 Oak Street, PPIN 017305; owned by Larry D. Parish - (remove trash & debris, remove all inoperable vehicles) 505 Smedes Street, PPIN 016861; owned by Shirley Bass et al - (cut grass/weeds, remove trash & debris, remove all inoperable vehicles) 2607 Pearl Street, PPIN 018301; owned by Alma Donald - (cut grass/weeds, remove trash & debris, remove dilapidated building) 2611 Pearl Street, PPIN 018311; owned by Charles & Martha Mae Williams c/o Nathaniel Williams - (remove all inoperable vehicles) 2620 Pearl Street, PPIN 018305; owned by Dorothy Armstrong - (remove all inoperable vehicles) 2825 East Main Street, PPIn 020701; owned by Joseph E. Williams - (clean up illegal dump) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of the extension period, the Director of Community Development is authorized to proceed. 522 Bowmar, PPIN 015188; owned by Paul D. Barnes - Not Complied 1039 Buck Street, PPIN 020161; owned by James Gaskin, Jr. - Not Complied 1620 Broadhill Drive, PPIN 016384; owned by Spa Enterprises c/o Steve Pranger - Complied 1312 Clay Street, PPIN 017706; owned by Keith L. & Tara Chambers - Requesting sixty (60) day extension with thirty (30) day progress 503 Dabney Street, PPIN 017268; owned by Alfreda D. Scott - Complied 507 Dabney Street, PPIN 017280; owned by Walter Carter c/o Gary Carter - Complied 512 Dabney Street, PPIN 017285; owned by Jeanine M. Miami - Requesting sixty (60) day extension with thirty (30) day progress 513 Dabney Street, PPIN 017277; owned by Nina Alvarez et al c/o Monica Shorter - Not Complied 516 Dabney Street, PPIN 017286; owned by Alberta Cleveland - Complied 517 Dabney Street, PPIN 017276; owned by Mary J. Parker - Complied 614 Eagan Street, PPIN 016667; owned by Wilsey S. & Bettye C. Kelly - Not Complied on Property, (Property pending under contract pending sale), Complied on vehicle 3108 Eugene Street, PPIN 016854; owned by Jean Parmegiani - Requesting sixty (60) day extension with thirty (30) day progress 608 Fairground Street, PPIN 015180; owned by Annie Mae Hall - Requesting thirty (30) extension 2314 Hunt Street, PPIN 025364; owned by George Jr. & Angela Brown - Requesting sixty (60) day extension 2316 Hunt Street, PPIN 024887; owned by George Jr. & Angela Brown - Requesting sixty (60) day extension 2704 Oak Street, PPIN 016649; owned by John L. Nickerson - Requesting thirty (30) day extension 2803 Oak Street, PPIN 017333; owned by Patricia Lynette Galloway - Complied 2912 Oak Street, PPIN 017305; owned by Larry D. Parish - Not Complied 505 Smedes Street, PPIN 016861; owned by Shirley Bass et al - Requesting thirty (30) day extension 2607 Pearl Street, PPIN 018301; owned by Alma Donald - Not Complied 2611 Pearl Street, PPIN 018311; owned by Charles & Martha Mae Williams c/o Nathaniel Williams - Complied 2620 Pearl Street, PPIN 018305; owned by Dorothy Armstrong - Complied 2825 East Main Street, PPIn 020701; owned by Joseph E. Williams - Requesting sixty (60) day extension with thirty (30) day progress The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 4/4/2019 Board of Mayor and Aldermen Minutes - Final March 18, 2019 Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Leave of Absence in the Legal Department (1); Suspensions in the Gas Department (2), Suspension in the Police Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Leave of Absence in the Legal Department (1); Suspensions in the Gas Department (2), Suspension in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0309 Leave of Absence - Legal Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve an additional four (4) weeks Leave of Absence in the Legal Department, effective March 14, 2019 through April 12, 2019. Employee has exhausted her Family Medical Leave of Absence (FMLA) and Extended Sick Leave. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0310 Suspensions - Gas Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve one (1) Suspension of a Serviceman for two (2) days, effective March 19, 2019. Employee failed to comply with the City of Vicksburg Attendance Policy 7.4 (c), (i), (ii). The Board decided to overturn a Suspension in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0311 Suspension - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of a Police Officer for thirty (30) days plus an additional six (6) months added to probation for violating multiple Vicksburg Police Department Policies and Procedures in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0361 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 4/4/2019 Board of Mayor and Aldermen Minutes - Final March 18, 2019 Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 25, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 4/4/2019