Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, March 8, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Benji Thomas Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0264 Recognition - St. Al Boys Soccer Team The Mayor and Board of Aldermen recognized the St. Al Boys Soccer Team. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0278 Adopt Board Meeting Minutes for February 8, 2019 B. ID-19-0263 Approve request from the Southern Heritage Air Foundation for permission to use the City's Crowd Barricades for their "Spring is in the Air" Event at the Vicksburg-Tallulah Regional Airport on Saturday, March 23, 2019 Attachments: Barricades C. ID-19-0266 Approve request for Sponsorship in the amount of $500.00 from The Vicksburg Post for its annual Spring Home & Garden Special Issue pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Vicksburg Post Sponsorship Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. D. ID-19-0270 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates February 01, 2019 and February 15, 2019 in the amount of City of Vicksburg Page 1 Printed on 3/27/2019 Board of Mayor and Aldermen Minutes - Final March 8, 2019 $48,378.77 Attachments: 911 Payment E. ID-19-0280 Resignation - Police Department (1) F. ID-19-0265 Authorize City Clerk to Advertise Request for Proposals for Disaster Recovery Consulting Services Attachments: RFPdisasterrecoveryad G. ID-19-0273 Approve the following with Flagstar Construction Company, Inc. for Vicksburg Interpretive Center - Catfish Row Museum: 1. Application for Payment No. 11 in the amount of $17,658.85 2. Accept Close-Out Documents (Affidavit of Release of Liens, Affidavit of Payment of Debts and Claims, and Consent of Surety to Final Payment) Attachments: Final Pay Catfish Row H. ID-19-0271 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting, Cleaning of the following properties: 1. 1046 Meadow Street, PPIN 17231; owned by M. Price Estate c/o Barbara Marshal 2. Meadow Street, PPIN 17227; owned by State of Mississippi 3. 911 Meadow Street, PPIN 17246; owned by State of Mississippi 4. 1042 Meadow Street, PPIN 17232; owned by Fred & Carrie Simmons et al 5. 1401 Locust Street, PPIN 18933; owned by State of Mississippi Attachments: Special Assessments 2 The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 1046 Meadow Street, PPIN 17231; owned by M. Price Estate c/o Barbara Marshal 2. Meadow Street, PPIN 17227; owned by State of Mississippi 3. 911 Meadow Street, PPIN 17246; owned by State of Mississippi 4. 1042 Meadow Street, PPIN 17232; owned by Fred & Carrie Simmons et al 5. 1401 Locust Street, PPIN 18933; owned by State of Mississippi I. ID-19-0275 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1440, 1444 through 1451 and 151476 through 151737. Routine Agenda: A. ID-19-0261 Receive Sealed Bids for Parking Lot Improvements South of the Proposed Mississippi Center for Innovation and Tech Transfer (MCITT) [Old MS Hardware Building] On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to received Sealed Bids for Parking Lot Improvements South of the Proposed Mississippi Center for Innovation and Tech Transfer (MCITT) [Old MS Hardware Building]. The motion was adopted unanimously by the following vote: PARKING LOT IMPROVEMENTS SOUTH OF THE PROPOSED MISSISSIPPI CENTER FOR INNOVATION AND TECH TRANSFER (MCITT) CENTRAL ASPHALT CO., INC., 1208 National Street; Vicksburg, MS 39180 C.O.R.# 11293-MC 100% Bid Bond: Yes Acknowledge Addendum Base Bid: $806,881.50 Alt. #1: $83,402.72 Total: $890,284.22 HEMPHILL CONSTRUCTION CO., INC., 1858 Hwy 49; Florence, MS 39073 C.O.R.# 02449-MC 100% Bid Bond: Yes Acknowledge Addendum Base Bid: $952,260.00 Alt. #1: $94,929.50 Total: $1,047,189.50 THEOBALD CONSTRUCTION SERVICES, LLC, 870 Hwy 80; Vicksburg, MS 39180 C.O.R.# 21302-MC 100% Bid Bond: Yes Acknowledge Addendum City of Vicksburg Page 2 Printed on 3/27/2019 Board of Mayor and Aldermen Minutes - Final March 8, 2019 Base Bid: $696,757.25 Alt. #1: $56,898.00 Total: $753,655.25 FORDICE CONSTRUCTION, 1298 Hwy 27 South; Vicksburg, MS 39180 C.O.R.# 00016-MC 100% Bid Bond: Yes Acknowledge Addendum Base Bid: $859,590.50 Alt. #1: $91,384.00 Total: $950,974.50 One (1) Electronic Bid: HOPKINS CONSTRUCTION & MAINTENANCE, LLC, 273 Old Jackson Road; Madison, MS 39110 C.O.R.# 19759-MC 100% Bid Bond: Yes Acknowledge Addendum Base Bid: $762,083.27 Alt. #1: $66,878.67 Total: $828,961.94 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0262 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of March 2019, and invited the public to attend. C. ID-19-0272 Accept Letter from US Environmental Protection Agency closing Administrative Order on Consent (AOC) Docket No. CWA 04-2013-4754 Attachments: Administrative Order on Consent On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Letter from US Environmental Protection Agency closing Administrative Order on Consent (AOC) Docket No. CWA 04-2013-4754. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0244 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments for March 8, 2019. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0269 Authorize Mayor to execute Change Order Number 1 with Schindler Elevator Corporation for Vicksburg Convention Center Elevator / Escalator Renovations Attachments: CO#1 Elevator Escalator Renovations On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute Change Order Number 1 with Schindler Elevator Corporation for Vicksburg Convention Center Elevator / Escalator Renovations. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-0276 Authorize Mayor to execute Change Order Number 1 with M&M Services, Inc. for Asbestos Abatement and Demolition of Kuhn Memorial Hospital Attachments: CO#1 Kuhn On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute Change Order Number 1 with M&M Services, Inc. for Asbestos Abatement and Demolition of Kuhn Memorial Hospital. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0279 Adopt City of Vicksburg Grants Sub-Recipient Policy and Procedure Attachments: Subrecipient Policy and Procedure On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 3 Printed on 3/27/2019 Board of Mayor and Aldermen Minutes - Final March 8, 2019 and Aldermen voted to adopt City of Vicksburg Grants Sub-Recipient Policy and Procedure. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-0277 Adopt Resolution to Rescind Awards to WJ & F Builders Under the Home Investment Partnership Program Attachments: Resolution Rescind Award On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Rescind Awards to WJ & F Builders Under the Home Investment Partnership Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0274 Authorize Mayor to execute Letter Agreement with Ergon Biofuels, LLC for Recovery of Dollar Loss on Water and Sewer Account Attachments: Letter Agreement Ergon Biofuels LLC On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute Letter Agreement with Ergon Biofuels, LLC for Recovery of Dollar Loss on Water and Sewer Account. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-19-0268 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: Oak Street, PPIN 015952; owned by Johnny Roberts - (Remove inoperable vehicle) 2409 Oak Street, PPIN 015164; owned by Linda Jackson - (Remove inoperable vehicle) 240 Spouts Spring Road, PPIN 014515; owned by Lanne LLC - (Remove dilapidated building) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at end of extension, the Director of Community Development is authorized to proceed. Along with the following actions: Oak Street, PPIN 015952; owned by Johnny Roberts - Complied 2409 Oak Street, PPIN 015164; owned by Linda Jackson - Thirty (30) day extension 240 Spouts Spring Road, PPIN 014515; owned by Lanne LLC - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Fire Department (1); Transfer in Vehicle Maintenance (1); Suspension in Parks and Recreation Department (1); Suspension in the Gas Department (1). City of Vicksburg Page 4 Printed on 3/27/2019 Board of Mayor and Aldermen Minutes - Final March 8, 2019 The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Fire Department (1); Transfer in Vehicle Maintenance (1); Suspension in Parks and Recreation Department (1); Suspension in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0281 Pay Adjustment - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustment of a Firefighter/Ambulance III from $11.09 per hour to Firefighter III at $10.27 per hour, effective March 13, 2019, in the Fire Department. Employee is no longer assigned to an ambulance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0282 Transfer - Vehicle Maintenance (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Transfer of a Laborer from $9.27 per hour to Mechanic I at $11.50 per hour, effective March 13, 2019, in the Vehicle Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0283 Suspension - Parks and Recreation (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Suspension of a Laborer for two (2) days, effective March 8, 2019 in the Parks and Recreation Department. Employee was presented with a written warning for signature for violation of the Attendance Policy for two (2) unexcused absences. Employee refused to sign the form and told his supervisor to "F*** off and do whatever you need to do with it" and walked away. Employee is in violation of City of Vicksburg policies 4.1 (g)(i) and (n). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0284 Suspension - Gas Department (1) This item was tabled until March 18, 2019. E. ID-19-0317 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 18, 2019, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 5 Printed on 3/27/2019 Board of Mayor and Aldermen Minutes - Final March 8, 2019 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 3/27/2019