Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, March 4, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-0255 Employee Anniversaries: 1. 25 years of service: Michael Puckett - Fire Department 2. 30 years of service: Eddie Henderson - Gas Distribution Mayor Flaggs recognized Michael Puckett for 25 years of service in the Fire Department and Eddie Henderson in the Gas Distribution Department with 30 years of service. The Mayor and Aldermen congratulated Michael Puckett and Eddie Henderson for their years of service with the City of Vicksburg. B. ID-19-0231 Proclamation - National Safe Place Week Attachments: PROCLAMATION RESOLUTION FOR NATIONAL SAFE PLACE WEEK 2019 Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0250 Adopt Board Meeting Minutes for February 4, 2019 B. ID-19-0232 Approve Invoice in the amount of $2,000.00 from The Mississippi Commission for International Cultural Exchange pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code bringing into notice favorable opportunities, possibilities and resources of the City - Porcelain Princess Statue [Mayor's Discretionary Funds] Attachments: Princess Statue C. ID-19-0241 Approve request for sponsorship in the amount of $2,500.00 from Siege City of Vicksburg Page 1 Printed on 3/18/2019 Board of Mayor and Aldermen Minutes - Final March 4, 2019 Robotics pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Siege Robotics Mayor Flaggs stated that purchasing an advertisement from Siege Robotics will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. D. ID-19-0233 Approve request for sponsorship in the amount of $5,000.00 from Vicksburg Bed & Breakfast Association for the 2019 Spring Pilgrimage pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code [Mayor's Discretionary Funds] Attachments: Vicksburg Pilgrimage Mayor Flaggs stated that purchasing an advertisement from Vicksburg Bed & Breakfast Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. E. ID-19-0235 Approve Addition to Employee Driving List: 1. Derrick Dotson, Jr. - Police Department Attachments: License Check F. ID-19-0256 Rescind New Hire - Vehicle Maintenance (Jocquez Smith) G. ID-19-0251 Approve Removal of Jocquez Smith from the Employee Driving List H. ID-19-0252 Approve Claims Docket The City Clerk presented the Docket of Claims numbering numbering 1437 through 1443 and 151469 through 151475. I. ID-19-0234 Authorize City Clerk to advertise Sealed Bids for Demolition of the Structure Located at 2400 Washington Street PPIN 15207 Attachments: ADVERTISEMENT FOR BIDS 2400 Washington Street J. ID-19-0236 Approve invoice #3376 for payment in the amount of $5,699.33 from Vicksburg-Tallulah Regional Airport for the month of January 2019 Attachments: VTR Invoice K. ID-19-0237 Authorize Mayor to execute Amendment to Promissory Note by and between Mississippi Home Corporation, the City of Vicksburg and Construction Ministries, Inc. for 2503 Franklin Street Attachments: Amendment_to_Note L. ID-19-0239 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Police Department Attachments: Rental Agreement M. ID-19-0240 Authorize Mayor to execute contracts for Tennis in the Park Spring Break Camp: 1. Henry Harris 2. Leroy Johnson 3. Christine Jones 4. Steve Summers 5. Glennard Warren Attachments: Tennis Contracts N. ID-19-0254 Authorize Mayor to execute Agreement Between Intern (Reginald Thomas) and City of Vicksburg Attachments: Intern Agreement City of Vicksburg Page 2 Printed on 3/18/2019 Board of Mayor and Aldermen Minutes - Final March 4, 2019 Routine Agenda: A. ID-19-0249 Rescind Motion from February 25, 2019 Board Meeting to reject and authorize re-advertisement for Timber Sales ±13 acres on the south side of Halls Ferry Park and ±32 acres at the Vicksburg Municipal Airport; and Receive Sealed bids for Timber Sales ±13 acres on the south side of Halls Ferry Park and ±32 acres at the Vicksburg Municipal Airport On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to rescind the Motion from February 25, 2019 Board Meeting to reject and authorize re-advertisement for Timber Sales ±13 acres on the south side of Halls Ferry Park and ±32 acres at the Vicksburg Municipal Airport; and Receive Sealed bids for Timber Sales ±13 acres on the south side of Halls Ferry Park and ±32 acres at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0230 Receive Sealed Bids for 2019 Street Resurfacing Program On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Board proceeded to open bids submitted for 2019 Street Resurfacing Program in accordance with specifications and instructions for bidding on file in the office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. 2019 Street Resurfacing Program APAC-MISSISSIPPI, INC., P.O. Box 24508; Jackson, MS 39225-4508 C.O.R. #95 5% Bid Bond: Yes $1,951,016.80 AJ CONSTRUCTION, INC., P.O. Box 2024; Madison, MS 39130 C.O.R.#16569-MC 5% BId Bond: Yes $2,399,687.30 No Electronic Bids Received On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0229 Discuss Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of March 2019 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. D. ID-19-0245 Authorize Mayor to execute Memorandum of Agreement between the Mississippi Transportation Commission and the City of Vicksburg, Mississippi for Emergency Road and Bridge Repair Program Attachments: MOU Emergency Road and Bridge Repair On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Agreement between the Mississippi Transportation Commission and the City of Vicksburg, Mississippi for Emergency Road and Bridge Repair Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0253 Adopt Resolution Regarding Appointment of Engineer of Record for Kemp Bottom Road Emergency Road and Bridge Repair Fund Program Attachments: Resolution Appointment Engineer On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Regarding Appointment of Engineer of Record for Kemp Bottom Road Emergency Road and Bridge Repair Fund Program. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 3/18/2019 Board of Mayor and Aldermen Minutes - Final March 4, 2019 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-335 F. ID-19-0247 Accept Petition of Junius Ward Johnson Memorial Young Men's Christian Association to Close and Vacate That Certain Portion of YMCA Place in the City of Vicksburg, Mississippi Attachments: Petition Close and Vacate On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Petition of Junius Ward Johnson Memorial Young Men's Christian Association to Close and Vacate That Certain Portion of YMCA Place in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0248 Adopt an Ordinance Closing and Vacating That Certain Portion of YMCA Place Located in the City of Vicksburg, Mississippi Attachments: Ordinance Close and Vacate On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Ordinance Closing and Vacating That Certain Portion of YMCA Place Located in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: ORD 2016-024 H. ID-19-0243 Approve request from Bailess & Rector, LLP on behalf of the Vicksburg YMCA for Subdivision Regulation Variance Attachments: YMCA Variance On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Bailess & Rector, LLP on behalf of the Vicksburg YMCA for Subdivision Regulation Variance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-0238 Authorize Mayor to execute Encroachment Permit with Lance C. Counts for property located at 1209 Washington Street Attachments: Encroachment Permit On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Encroachment Permit with Lance C. Counts for property located at 1209 Washington Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-19-0242 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean or demolish the following property: 2825 East Main Street, PPIN 020701; owned by Joseph E. Williams c/o Josephine Calloway - remove trash & debris (illegal dump) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing property which has not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean or demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner has not complied at the end of the extension period, the Director of Community Development is City of Vicksburg Page 4 Printed on 3/18/2019 Board of Mayor and Aldermen Minutes - Final March 4, 2019 authorized to proceed along with the following actions: 2825 East Main Street, PPIN 020701; owned by Joseph E. Williams c/o Josephine Calloway - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2); Suspension in the Fire Department (1); Suspension in the Sewer Department (1); Termination in the Sewer Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2); Suspension in the Fire Department (1); Suspension in the Sewer Department (1); Termination in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Trollars Moore - Human Resource Benefits Coordinator, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0257 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of Front Desk Clerk at $10.10 per hour to Front Desk/Terminal Agency Coordinator (TAC) to $10.85 per hour, effective March 4, 2019 and a Police Officer at $21.31 per hour to $21.51 per hour, effective March 4, 2019. Police Officer is entitled to an additional .20 cents per hour increase for four (4) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-0258 Suspension - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Firefighter I for eight (8) hours, effective March 19-20, 2019, 11p.m. until 7a.m. in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-0259 Suspension - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of a Foreman for two (2) days in the Sewer Department, effective March 4, 2019. Employee has three (3) unexcused absences. Employee is in violation of the City of Vicksburg Attendance Policy and Personnel Rules and Regulations 4.1 (i) and (p).The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 3/18/2019 Board of Mayor and Aldermen Minutes - Final March 4, 2019 D. ID-19-0260 Termination - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination of a Laborer in the Sewer Department, effective March 4, 2019. Employee is in violation of the City of Vicksburg Attendance Policy and Personnel Rules and Regulations 4.1 (i), (p) and (x). Employee also has five (5) unexcused absences. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-0297 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, March 8, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 3/18/2019