Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, February 25, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: B. ID-20-0186 Discussion with Gina Hendrickson regarding Raise the Shelter Fundraiser Event for the Benefit of Mountain of Faith Ministries 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0206 Employee Anniversaries: 25 years of service: Marilyn Edwards - Gas Department Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0217 Adopt Board Meeting Minutes for: 1. February 13, 2020 (Special Called) B. ID-20-0207 Approve the following Personnel Action Forms: 1. New Hires - Parks & Recreation (4) 2. New Hire - Legal Department (1) C. ID-20-0185 Accept the recommendation of Allen & Hoshall to award bid and contract for Continuing Sewer Assessment Program - Year 3 Repairs to Suncoast Infrastructure, Inc. in the amount of $1,537,320.00 contingent upon the approval of MDEQ of the Bid Package and Loan Amendment Request executed by the Mayor Attachments: CSAP Year 3 Repair Award D. ID-20-0199 Approve Appointment of Carolynn Bingham to the Public Transportation Board to fill the unexpired term of Rita Wyatt E. ID-20-0193 Approve invoice #3612 for payment in the amount of $3,194.74 from City of Vicksburg Page 1 Printed on 3/16/2020 Board of Mayor and Aldermen Minutes - Final February 25, 2020 Vicksburg-Tallulah Regional Airport for the month of January 2020 Attachments: VTR Invoice F. ID-20-0194 Approve request for radio advertisement in the amount of $885.00 from Lendsi Radio V105.5 FM for Miss Mississippi and Miss Outstanding Teen Pageants ($295 a month for the months of April, May and June) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Radio Advertisement Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio V105.5 FM will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., and second by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of sponsorship ad from Lendsi Radio V105.5 FM in the amount of $885.00 ($295 a month for months of April, May and June) for Miss Mississippi and Miss Outstanding Teen Pageants. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. G. ID-20-0196 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates January 31, 2020 and February 14, 2020 in the amount of $49,394.27 Attachments: 911 Payment H. ID-20-0200 Approve request for advertisement in the amount $1,000.00 from Junius Ward Johnson Memorial YMCA for Run Thru History pursuant to Section 17-3-1 and Section 17-3-3 Attachments: Run Thru History Advertisement Mayor Flaggs stated that purchasing an advertisement from Junius Ward Johnson Memorial YMCA will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., and second by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of sponsorship ad from Junius Ward Johnson Memorial YMCA in the amount of $1,000.00 for Run Thru History. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. I. ID-20-0202 Authorize issuance of requisition number 2004162 in the amount of $7,835.00 written to Fluid Process & Pumps, LLC to purchase 2 HP Hydromatic Submersible Grinder Pumps for pump stations in the Sewer Department pursuant to Section 31-7-13 (m) (viii) which allows sole source purchases Attachments: Requisition 2004162 J. ID-20-0214 Authorize the Mayor to execute Request for Cash No. 10 with the Mississippi Home Corporation for 2016 Home Investment Partnership Program (1228-M16-SG-280-374) (Blue Ink) Attachments: Request for Cash #10 K. ID-20-0192 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Cemetery Department Attachments: Copier Rental Agreement L. ID-20-0182 Approve Bank Letters: 1. Trustmark 2. BancorpSouth City of Vicksburg Page 2 Printed on 3/16/2020 Board of Mayor and Aldermen Minutes - Final February 25, 2020 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark, 2. BancorpSouth. M. ID-20-0187 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure Tax Collection The City Sexton presented report of collections, account opening graves etc. for the month of January 2020 as follows: Dillon Chisley Funeral Home - $200.00; Fisher Funeral Home - $275.00; W.H. Jefferson Funeral Home - $475.00; Lakeview Funeral Home - $1,700.00; Charles Riles Funeral Home - $1,200.00; C.J. Williams Funeral Home - $1,425.00. Total Paid was $5,275.00 The City Clerk presented the Privilege License Report for new businesses for the month of January 2020. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $106,214.56 for January 2020. The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of January 2020. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of January 2020. The City Clerk presented the January 2020 Detailed Budget Report for Approval. The City Clerk presented the January 2020 Credit Card Report for Approval as follows: Mayor Flaggs - $88.52; Alderman Monsour, Jr., - $28.10; Purchasing Department - $2,949.58. Attachments: Supporting documents following minutes: Routine Agenda: A. ID-20-0183 Appeal Hearing regarding Zoning Board of Appeals granting a special exception to Elizabeth Nelson to operate a Bed and Breakfast at 2430 Drummond Street Attachments: Hearing Drummond Street On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to open the Appeal Hearing regarding Zoning Board of Appeals for Elizabeth Nelson to operate a Bed and Breakfast at 2430 Drummond Street. The motion was adopted unanimously by the following vote: Aye; Mayor Flaggs, Alderman Mayfield, and Alderman Monsour, Jr. Today being the date set for hearing the appeal of Elizabeth Nelson from the decision of the Zoning Board of Appeals rendered in meeting held on January 7, 2020, granting a special exception to operate a Bed and Breakfast located at 2430 Drummond Street which is zoned R-3 Two-Family Residential, as provided by Section 406.3-1.1(3) of the Zoning Ordinance, Ordinance 71-8 of the Code of Ordinances of the City of Vicksburg, as amended. The Zoning Board of Appeals gave Ms. Nelson twelve (12) months to begin action necessary for which the special exception was granted, failure to begin exception will expire on January 7, 2021. The testimony was taken by Leigh Ann Dewease, bonded reporter, and is made a matter of record hereof as thoughtfully set out herein. The minutes of the Zoning Board meeting are made a matter of record hereof as thoughtfully set out herein. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to take this matter under advisement. City of Vicksburg Page 3 Printed on 3/16/2020 Board of Mayor and Aldermen Minutes - Final February 25, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to close the Appeal Hearing regarding Zoning Board of Appeals granting a special exception to Elizabeth Nelson to operate a Bed and Breakfast at 2430 Drummond Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0188 Adopt the following Vicksburg Police Department's Policies and Procedures Revision: 1. Policy Number 3.01.2 (Promotional Process) Attachments: Policy 3.01.2 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the following Vicksburg Police Department's Policies and Procedures Revision: 1. Policy Number 3.01.2 (Promotional Process). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0189 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for February 25 2020 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 3630 Halls Ferry Road, PPIN 011789; owned by Mary B. Ward - (Cut grass/weeds, remove trash & debris, remove Semi-truck trailer) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing property which has not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner. In the event an extension is granted, if owner has not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 3630 Halls Ferry Road, PPIN 011789; owned by Mary B. Ward - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0197 Authorize Mayor to execute letter to FAA requesting a grant amendment to AIP Project No. 3-28-0073-011-2019 (Apron Expansion and Perimeter Fencing) Attachments: FAA Grant Amendment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute letter to FAA requesting a grant amendment to AIP Project No. 3-28-0073-011-2019 (Apron Expansion and Perimeter Fencing). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0201 Authorize Mayor to execute the following forms for Federal Aviation Administration Grant Vicksburg Municipal Airport [A.I.P. Project No.: 3-28-0073-011-2019 (Construct Apron and Install Perimeter Fencing)]: 1. Outlay Report and Request for Reimbursement for Construction Program 2. Federal Financial Report Attachments: FAA Reimbursement On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute the following forms for City of Vicksburg Page 4 Printed on 3/16/2020 Board of Mayor and Aldermen Minutes - Final February 25, 2020 Federal Aviation Administration Grant Vicksburg Municipal Airport [A.I.P. Project No.: 3-28-0073-011-2019 (Construct Apron and Install Perimeter Fencing)]: 1. Outlay Report and Request for Reimbursement for Construction Program, 2. Federal Financial Report. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0191 Adopt Revised Resolution Granting Conditional Approval for Tax Abatement for 1104 Washington Street (PPIN 33366) Attachments: Tax Abatement 1104 Washington Street On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Revised Resolution Granting Conditional Approval for Tax Abatement for 1104 Washington Street (PPIN 33366). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0215 Adopt Resolution to Re-Name the Municipal Court Domestic Violence Victim Empowerment Program in Memory of Lt. Beverly Prentiss Attachments: Resolution Beverly Prentiss On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Re-Name the Municipal Court Domestic Violence Victim Empowerment Program in Memory of Lt. Beverly Prentiss. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0203 Authorize reimbursement for payment in the amount of $8,768.65 to ESG, Inc. for an emergency purchase of a boat and trailer to tend to the water wells Attachments: ESG Reimbursement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the reimbursement for payment in the amount of $8,768.65 to ESG, Inc. for an emergency purchase of a boat and trailer to tend to the water wells. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0190 Authorize Mayor to execute contracts for Tennis in the Park Spring Break Camp with: 1. Henry Harris 2. Debbie Heyworth 3. Leroy Johnson 4. Steve Summers 5. Lorenzo Terry Attachments: Tennis Contracts On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute contracts for Tennis in the Park Spring Break Camp with: 1. Henry Harris, 2. Debbie Heyworth, 3. Leroy Johnson, 4. Steve Summers, 5. Lorenzo Terry. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-20-0195 Ratify Mayor's execution of Subscriber Agreement with Mississippi Department of Environmental Quality to allow Don McAuley to sign Discharge Monitor Reports - Waste Water Treatment Plant Attachments: Subscriber Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of Subscriber Agreement with Mississippi Department of Environmental Quality to allow Don McAuley to sign Discharge Monitor Reports - Waste Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 3/16/2020 Board of Mayor and Aldermen Minutes - Final February 25, 2020 L. ID-20-0205 Authorize Mayor to execute Second Addendum to Health Services Agreement Between Southern Health Network, Inc. and the City of Vicksburg, Mississippi Attachments: Second Addendum Southern Health Network On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Second Addendum to Health Services Agreement Between Southern Health Network, Inc. and the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-20-0216 Authorize Mayor to execute Management Agreement and Addendum to Management Agreement for Natural Gas with Utility Management Corporation Attachments: Partially Executed Agreement - 1Jan20 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Management Agreement and Addendum to Management Agreement for Natural Gas with Utility Management Corporation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. N. ID-20-0198 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1724-1732 and 159940-160273. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extension of Medical Leave in the Police Department (1); Suspension in the Water Department (1); Suspension in the Fire Department (1); Suspension in the Police Department (1); Termination in the Water Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extension of Medical Leave in the Police Department (1); Suspension in the Water Department (1); Suspension in the Fire Department (1); Suspension in the Police Department (1); Termination in the Water Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City of Vicksburg Page 6 Printed on 3/16/2020 Board of Mayor and Aldermen Minutes - Final February 25, 2020 City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Kelsey Conner - Human Resource Administrative Assistant, Russell Dorsey - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0208 Request for Extension of Medical Leave - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request for Extension of Medical Leave in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0209 Suspension - Water Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Laborer immediately in the Water Department, effective February 18, 2020. Employee was arrested on February 12, 2020, and was released from jail on Friday, February 14, 2020, with a charge of Disorderly Conduct/Failure to Comply. Per the COV Arrest Policy, he is immediately suspended pending termination. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0210 Suspension - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Firefighter III for 8 hours + 24 hours (1 shift) = 32 hours in the Fire Department, effective 8 hours March 1, 2020, and 24 hours March 4, 2020. Employee violated Relief of Duty, Absent Without Leave, Second Offense (suspend 8 hours without pay) which also resulted in a 6th occurrence of unapproved leave (suspend 24 hours without pay). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0211 Suspension - Police Department (1) This agenda item will continue until Monday, March 2, 2020. E. ID-20-0212 Termination - Water Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination of a Laborer immediately in the Water Department, effective February 18, 2020. Employee was arrested on February 12, 2020, with a charge of Disorderly Conduct/Failure to Comply. Employee has been suspended since February 18, 2020. Recommendation is for the time suspended to serve as punishment. This is employee's second arrest; on third, the recommendation will be termination. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0252 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 2, 2020, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 7 Printed on 3/16/2020 Board of Mayor and Aldermen Minutes - Final February 25, 2020 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 3/16/2020