Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, May 8, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0439 Approve the following Personnel Action Form: 1. Resignation - Traffic Department (1) B. ID-20-0429 Authorize issuance of requisition number 2006295 in the amount of $15,842.70 written to Stryker Medical for a Lucas Chest Compression System to be located at Central Fire Station pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2006295 C. ID-20-0430 Approve invoice #1295 in the amount of $1,000.00 from the Vicksburg Daily News for COVID-19 Ordinance Advertising pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: COVID-19 Advertising Mayor Flaggs stated that purchasing an advertisement from the Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved invoice #1295 from the Vicksburg Daily News in the amount of $1,000.00 for COVID-19 Ordinance Advertising. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. D. ID-20-0435 Approve Pay Application No. 4 in the amount of $674,252.31 with Path Company for Energy Equipment Installation Contract City of Vicksburg Page 1 Printed on 6/1/2020 Board of Mayor and Aldermen Minutes - Final May 8, 2020 Attachments: Pay App #4 Path Company E. ID-20-0432 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1108 First North Street, PPIN 18788; owned by Larubin Warfield 2. 2101 Frederick Street, PPIN 17447; owned by Claretha Jackson 3. 1844 Martin Luther King Blvd, PPIN 24360; owned by Christopher Hunter 4. 713 Johnson Street, PPIN 15839; owned by Wilson, Jr. & Mildred L. Harris 5. 1304 Spring Street, PPIN 17861; owned by Wanda J. Smith Est 6. 1401 South Frontage Road, PPIN 13521; owned by Gregory Warnock 7. 1213 Second North Street, PPIN 17665; owned by Austin T. Palmer 8. 1929 Baldwin Ferry Road, PPIN 20867; owned by Barbara Reed 9. 2427 Oak Street, PPIN 15165; owned by Adair Asset Mgmt LLC c/o BMO 16 10. 1210 Crawford Street, PPIN 18943; owned by R-12 Recovery Ministries 11. Roosevelt Avenue, PPIN 13069; owned by Meldora Curtis Etal c/o Myrtle Book 12. 1600 Lane Street, PPIN 15371; owned by State of Mississippi 13.1429 Martin Luther King Blvd, PPIN 19398; owned by State of Mississippi 14. 2954 Highland Avenue, PPIN 5593; owned by State of Mississippi 15. 1401 Locust Street, PPIN 18933; owned by State of Mississippi 16. 2938 Highland Avenue, PPIN 5612; owned by State of Mississippi Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board. 1. 1108 First North Street, PPIN 18788; owned by Larubin Warfield 2. 2101 Frederick Street, PPIN 17447; owned by Claretha Jackson 3. 1844 Martin Luther King Blvd, PPIN 24360; owned by Christopher Hunter 4. 713 Johnson Street, PPIN 15839; owned by Wilson, Jr. & Mildred L. Harris 5. 1304 Spring Street, PPIN 17861; owned by Wanda J. Smith Est 6. 1401 South Frontage Road, PPIN 13521; owned by Gregory Warnock 7. 1213 Second North Street, PPIN 17665; owned by Austin T. Palmer 8. 1929 Baldwin Ferry Road, PPIN 20867; owned by Barbara Reed 9. 2427 Oak Street, PPIN 15165; owned by Adair Asset Mgmt LLC c/o BMO 16 10. 1210 Crawford Street, PPIN 18943; owned by R-12 Recovery Ministries 11. Roosevelt Avenue, PPIN 13069; owned by Meldora Curtis Etal c/o Myrtle Book 12. 1600 Lane Street, PPIN 15371; owned by State of Mississippi 13.1429 Martin Luther King Blvd, PPIN 19398; owned by State of Mississippi 14. 2954 Highland Avenue, PPIN 5593; owned by State of Mississippi 15. 1401 Locust Street, PPIN 18933; owned by State of Mississippi 16. 2938 Highland Avenue, PPIN 5612; owned by State of Mississippi F. ID-20-0434 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 1767; 161686-161939. Routine Agenda: A. ID-20-0433 Acknowledge Proclamation Amending And Extending Proclamation Effective April 7, 2020 In The City of Vicksburg, Mississippi, Placing Restrictions On Certain Businesses And Activities Due To The Spread Of The Coronavirus (COVID-19) And In The Interest Of Public Safety And Welfare Are Hereby Ordered Beginning At 12:00 Noon On Tuesday, May 5, 2020 Until 8:00 A.M. June 1, 2020 Attachments: COVID-19 Proclamation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to acknowledge the Proclamation Amending And Extending Proclamation Effective April 7, 2020 In The City of Vicksburg, Mississippi, Placing City of Vicksburg Page 2 Printed on 6/1/2020 Board of Mayor and Aldermen Minutes - Final May 8, 2020 Restrictions On Certain Businesses And Activities Due To The Spread Of The Coronavirus (COVID-19) And In The Interest Of Public Safety And Welfare Are Hereby Ordered Beginning At 12:00 Noon On Tuesday, May 5, 2020, Until 8:00 A.M. June 1, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0437 Ratify Amendment To Proclamation Issued on May 5, 2020 Regarding The Re-Opening of Parks And Recreation Areas In Response To COVID-19 And In The Interest Of The Public Health, Safety And Welfare Of The Citizens Of The City Of Vicksburg, Mississippi Attachments: COVID-19 Amendment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Amendment To Proclamation Issued on May 5, 2020 Regarding The Re-Opening of Parks And Recreation Areas In Response To COVID-19 And In The Interest Of The Public Health, Safety And Welfare Of The Citizens Of The City Of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0428 Accept Free Port Warehouse License Applications: 1. Gavilon Fertilizer, LLC (461 Haining Road) 2. Cooper Lighting, LLC (5035 Highway 61 South) Attachments: Gavilon Fertilizer, LLC Application Free Port Warehouse License Cooper Lighting Application Free Port Warehouse License On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Free Port Warehouse License Applications: 1. Gavilon Fertilizer, LLC (461 Haining Road), 2. Cooper Lighting, LLC (5035 Highway 61 South). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0436 Authorize Mayor to Approve a 30-Day Contract Extension with Seabury Maritime from May 1, 2020 To Complete the Market Analysis of the Vicksburg USA Multimodal Port Development Project Attachments: Seabury Extension of Contract with Port On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Approve a 30-Day Contract Extension with Seabury Maritime from May 1, 2020 To Complete the Market Analysis of the Vicksburg USA Multimodal Port Development Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0438 Authorize the Mayor to execute Request for Cash No. 12 with the Mississippi Home Corporation for 2016 Home Investment Partnership Program (1228-M16-SG-280-374) (Blue Ink) Attachments: Request for Cash #12 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Request for Cash No. 12 with the Mississippi Home Corporation for 2016 Home Investment Partnership Program (1228-M16-SG-280-374) (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0392 Authorize Mayor to execute Contract and Addendum between City of Vicksburg, MS and Pyroman, LLC for July 4th Fireworks pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Fireworks Contract Fireworks Contract Addendum Mayor Flaggs stated that purchasing an advertisement from Pyroman, LLC will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and City of Vicksburg Page 3 Printed on 6/1/2020 Board of Mayor and Aldermen Minutes - Final May 8, 2020 other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg voted to authorize the Mayor to execute Contract and Addendum between City of Vicksburg, MS and Pyroman, LLC in the amount of $45,000.00 for July 4th Fireworks. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0431 Ratify execution of Airport Grant Agreement to FAA for $30,000 pursuant to CARES Act Attachments: FAA Grant Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the execution of Airport Grant Agreement to FAA for $30,000 pursuant to CARES Act. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Fire Department (3), Termination in Building Maintenance (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Fire Department (3), Termination in Building Maintenance (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0440 Pay Adjustments - Fire Department (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of a Firefighter I at $9.53 per hour to a Firefighter III at $10.58 per hour, effective May 6, 2020. Employee has completed probationary period and all requirements for tier increase; a Firefighter III at $10.58 per hour to Firefighter/Ambulance III at $11.42 per hour, effective May 6, 2020. Employee has been assigned to an ambulance; a Firefighter III $ 10.58 per hour to a Firefighter/Ambulance III at $11.42 per hour, effective May 6, 2020. Employee has been assigned to an ambulance in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0441 Termination - Building Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination of a Heat Air Technician in Building Maintenance. Employee is in violation of COV Policies and Procedures specifically Rule IV 4.1 (c), (f), (i), (n), (r), (cc). Employee vehicle was tracked from March 2, 2020 - April 6, 2020 at two (2) businesses. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 6/1/2020 Board of Mayor and Aldermen Minutes - Final May 8, 2020 C. ID-20-0503 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 18, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 6/1/2020