Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, May 22, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0496 Adopt Board Meeting Minutes for: 1. April 28, 2020 (Special Called) B. ID-20-0500 Approve the following Personnel Action Form: 1. Resignation - Fire Department (1) C. ID-20-0485 Approve invoice #3663 for payment in the amount of $4,599.27 from Vicksburg-Tallulah Regional Airport for the month of April 2020 Attachments: VTR Invoice D. ID-20-0492 Approve request from Parks & Recreation to establish a Petty Cash Fund in the amount of $50.00 for the upcoming Training/Exercise COVID-19 Swim Season at the City Pool Attachments: Petty Cash City Pool E. ID-20-0506 Authorize City Clerk to advertise for bids on behalf of 1622, LLC and the Vicksburg Warren Economic Development Foundation, Phase 2 of the Mississippi Center for Innovation and Technology F. ID-20-0489 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 2001 Ford Street, PPIN 16273; owned by Cleothal McCoy 2. 1300 Grammer Street, PPIN 25936; owned by Reveal Brown Haggan 3. Rawlston Street, PPIN 19405; owned by Francis Clark c/o Minervia Allen City of Vicksburg Page 1 Printed on 6/10/2020 Board of Mayor and Aldermen Minutes - Final-revised May 22, 2020 Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 2001 Ford Street, PPIN 16273; owned by Cleothal McCoy 2. 1300 Grammer Street, PPIN 25936; owned by Reveal Brown Haggan 3. Rawlston Street, PPIN 19405; owned by Francis Clark c/o Minervia Allen On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. G. ID-20-0507 Approve request from Central Mississippi Prevention Services, Inc. for allocation of matching funds in the amount of $7,000.00 for their on-line Summer Leadership Camp Academic Study pursuant to Section 21-19-65 of the Mississippi Code On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $7,000.00 to Central Mississippi Prevention Services, Inc. for their on-line Summer Leadership Camp Academic Study. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. H. ID-20-0486 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark, 2. BancorpSouth. I. ID-20-0487 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of April 2020 as follows: Glenwood Funeral Home - $600.00; W.H. Jefferson Funeral Home - $1,100.00; Lakeview Funeral Home - $1,375.00; Charles Riles Funeral Home - $1,350.00; C. J. Williams Mortuary Services - $375.00; Misc. - $75.00 for a total of $4,875.00. The City Clerk presented the Privilege License report for new businesses for the month of April 2020. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $107,147.85 for April 2020. The City Clerk presented report of Tax Collection for City taxes from the Warren County Tax Collector for the month of April 2020. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of April 2020. The City Clerk presented the April 2020 Detailed Budget Report for approval. The City Clerk presented the April 2020 Credit Card report for approval as follows: City of Vicksburg Page 2 Printed on 6/10/2020 Board of Mayor and Aldermen Minutes - Final-revised May 22, 2020 Purchasing Department - $8,664.63 Attachments: Supporting documentation following minutes: Routine Agenda: A. ID-20-0484 Receive Request for Proposals for: 1. Professional Consulting Services for Disaster Recovery On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to received Request for Proposals for: 1. Professional Consulting Services for Disaster Recovery. AG WITT, LLC., 10809 Searcy Building Executive Center Drive, Plaza 1; Little Rock, AR 72211 POSTLETHWAITE & NETTERVILLE, APAC, 8550 United Plaza Blvd., Suite 1001; Baton Rouge, LA 70809 BKD, LLP, 190 E. Capital, Suite 500; Jackson, MS 39201 NEEL SCHAFFER, 125 S. Congress Street, Suite 1100; Jackson, MS 39202 SEMS, INC., 11628 S. Choctaw; Baton Rouge, LA 70815 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0508 Acknowledge Proclamation Adopting The Guidelines For Safe Worship During The Civil Emergency Declared To Prevent The Spread of COVID-19 Attachments: Proclamation Safe Worship On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to acknowledge Proclamation Adopting The Guidelines For Safe Worship During The Civil Emergency Declared To Prevent The Spread of COVID-19. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0493 Accept Application for Ad Valorem Tax Exemption for: 1. Ergon Refining, Inc. Attachments: Ergon Refining Ad Valorem Tax Exemption Application On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Application for Ad Valorem Tax Exemption for: 1. Ergon Refining, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0497 Approve Amended page 2 of SRF Loan Application Package Attachments: SRF Loan Amended Page 2 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Amended page 2 of SRF Loan Application Package. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0488 Ratify Mayor's execution of Agreement Between The Department of the Army and City of Vicksburg for the Provision of Technical Assistance With the Vicksburg Forest Products Mill Levee Relocation Attachments: Levee Relocation Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Mayor's execution of Agreement Between The City of Vicksburg Page 3 Printed on 6/10/2020 Board of Mayor and Aldermen Minutes - Final-revised May 22, 2020 Department of the Army and City of Vicksburg for the Provision of Technical Assistance With the Vicksburg Forest Products Mill Levee Relocation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0490 Authorize Mayor to execute Change Order #1 and #2 for 1416 Grove Street Under the HOME Partnership Investment Program (Blue Ink) Attachments: Change Order HOME Grant On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #1 and #2 for 1416 Grove Street Under the HOME Partnership Investment Program (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0494 Authorize Mayor to execute Supplemental Agreement No. 3 under the MDOT Depot Exterior Stabilization Project with Historic Renovations of Yazoo, Inc. (STP-0440-00(014) / 106875-70100) (Blue Ink) Attachments: Supplemental Agreement #3 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Supplemental Agreement No. 3 under the MDOT Depot Exterior Stabilization Project with Historic Renovations of Yazoo, Inc. (STP-0440-00(014) / 106875-70100) (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0498 Authorize Mayor to execute contract with CentiMark Corporation for roof repair for hangars B2 and B3 at the Vicksburg Municipal Airport Attachments: Agreement CentiMark On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute contract with CentiMark Corporation for roof repair for hangars B2 and B3 at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0504 Authorize Mayor to execute Application for Reimbursement with Mississippi Department of Transportation, Aeronautics Division for Hangar Rehabilitation at the Vicksburg Municipal Airport (Multimodal Project No. MM-0073-0220) Attachments: Multimodal Reimbursement Request Form On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Application for Reimbursement with Mississippi Department of Transportation, Aeronautics Division for Hangar Rehabilitation at the Vicksburg Municipal Airport (Multimodal Project No. MM-0073-0220). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0499 Authorize Mayor to execute Service Agreement with Motorola Solutions Attachments: Agreement Motorola On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Service Agreement with Motorola Solutions. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro Tem Monsour, Jr. K. ID-20-0491 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1768-1772, City of Vicksburg Page 4 Printed on 6/10/2020 Board of Mayor and Aldermen Minutes - Final-revised May 22, 2020 161945-162516 and 162517. On motion of Mayor Pro Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Police Department (1); Suspension in Community Development (1); Disciplinary Hearing in the Police Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Police Department (1); Suspension in Community Development (1); Disciplinary Hearing in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0501 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Administrative Assistant/Payroll from $16.20 ($16.11 + .09) per hour to $17.85 ($16.11 + .09 + $1.65) per hour, effective May 22, 2020 in the Police Department. Employee earned a bachelor's degree in Business Administration-HR Management on May 2, 2020. The degree enhances her current position and therefore makes her eligible for an additional $1.65 per hour education incentive. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0502 Suspension - Community Development (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Code Enforcer for three (3) days with a 90-day probation, effective May 26, 2020 in the Community Development Department. Employee has excessive tardiness. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Officer Joseph Stubbs leaves Executive Session. C. ID-20-0505 Disciplinary Hearing - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Disciplinary Hearing of an Investigator who is currently suspended due to the violation of the Arrest Policy for an incident that occurred on or around May 10, 2020. Chief Moore recommended the Board allow City of Vicksburg Page 5 Printed on 6/10/2020 Board of Mayor and Aldermen Minutes - Final-revised May 22, 2020 employee to return to work on his next scheduled shift, compensate him back pay for the time he was out due to violation of the Arrest Policy and the option to revisit this violation pending the outcome of trial in the Police Department. The Board upheld the recommendation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0542 Come Out of Executive Session and Approve All Items in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 1, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 6/10/2020