Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Meeting Agenda Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, June 1, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order 2. Roll Call 3. Board Comments: 4. Adopt Agenda Recognitions: A. ID-20-0519 Employee Anniversaries: 10 years of service: Marlin Nickson - Ambulance Department; Shondaric Judge - Fire Department 25 years of service: Janice Robinson - Water & Gas Administration Approval of Consent Agenda Items: A. ID-20-0509 Adopt Board Meeting Minutes for: 1. May 4, 2020 2. May 8, 2020 B. ID-20-0520 Approve the following Personnel Action Form: 1. Retirement - Fire Department (1) C. ID-20-0530 Accept Vicksburg Convention and Visitors Bureau Report Attachments: Visit Vicksburg Updates- City Board 6.2.2020 D. ID-20-0512 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates April 30, 2020 and May 14, 2020 in the amount of $49,005.19 Attachments: 911 Request for Payment City of Vicksburg Page 1 Printed on 6/1/2020 Board of Mayor and Aldermen Meeting Agenda June 1, 2020 E. ID-20-0518 Accept the recommendation of Waggoner Engineering, Inc. to award base bid and contract for 2020 Street Resurfacing Program to Central Asphalt Company, Inc. in the amount of $1,160,447.87 subject to the availability of budget funds Attachments: Recommendation of Award Letter_NS Wards2020 F. ID-20-0532 Accept the recommendation of the Consultant Selection Committee that the City begin contract negotiations with Neel-Schaffer for professional consulting services for disaster recovery Attachments: RFP Disaster Recovery G. ID-20-0515 Authorize issuance of the following requisitions: 1. Number 2006817 in the amount of $26,162.00 written to Control Systems, Inc. for the purchase of Effluent Pump Station Control Panel for the Wastewater Treatment Plant Scada System pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 2. Number 2006818 in the amount of $11,980.00 written to Control Systems, Inc. for the purchase of programming, installation of TRU Panel for the Water Treatment Plant Flowmeter pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2006817 Requisition 2006818 H. ID-20-0513 Approve request from Chief Danczyk to declare badge as surplus property for Retiring Lieutenant Donald Carter and authorize sale for $85.00 Attachments: Surplus Badge I. ID-20-0540 Accept Letter from Austin Golding resigning from the Warren County Port Commission and Appoint Margaret Gilmer fill his unexpired term Attachments: Golding Port Commission Resignation Routine Agenda: A. ID-20-0511 Acknowledge Proclamation Regarding The Operation Of Outdoor Entertainment And Recreation During The Civil Emergency Declared To Prevent The Spread of COVID-19 Effective Monday, May 25, 2020 At 8:00 A.M. Attachments: Proclamation Outdoor Entertainment and Recreation City of Vicksburg Page 2 Printed on 6/1/2020 Board of Mayor and Aldermen Meeting Agenda June 1, 2020 B. ID-20-0537 Acknowledge Proclamation Regarding The Re-Opening of Outdoor Sports Complexes, Theaters, Libraries And Museums While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19 Effective Monday, June 1, 2020 At 8:00 A.M. Until June 15, 2020 Attachments: Proclamation Re-Opening Outdoor Sports Etc. C. ID-20-0538 Acknowledge Proclamation Regarding The Re-Opening of Vicksburg While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19 Effective Monday, June 1, 2020 At 8:00 A.M. Until June 15, 2020 At 8:00 A.M. Attachments: Proclamation Re-Opening Vicksburg D. ID-20-0531 Adopt Budget Amendments E. ID-20-0541 Authorize hazard duty pay for Gas Department employees going inside customers' homes to light gas pilots F. ID-20-0514 Approve the following request from United Way of West Central Mississippi: 1. Permission to host the Day of Action for the community on Thursday, June 25, 2020 from 5-9 P.M. 2. Access to the parking lot adjacent to the Halls Ferry Tennis Courts 3. Opportunity to coordinate with the City of Vicksburg Police and Fire Stations to ensure the safety of all in attendance 4. Opportunity to coordinate with VTV videographers so that Coach Calhoun can be shared on the big screen, while featuring the many more stars in the audience who may want to see themselves on the big screen 5. For Mayor Flaggs and/or the City Alderman to join in on the Kick Off of the event Attachments: United Way Day of Action G. ID-20-0517 Authorize Mayor to execute First Amendment to Permanent Easement from Entergy on the Hennessey Bayou NRCS Project Attachments: Entergy Easement Hennessey Bayou H. ID-20-0516 Ratify Mayor's execution of Memorandum of Understanding Between Waffle House, Inc., Located At 4045 Clay Street, And The City Of Vicksburg, Mississippi Attachments: MOU Waffle House I. ID-20-0539 Authorize Mayor to execute Amended Water Pollution Control Revolving Loan Fund Loan Agreement with Mississippi Department of Environmental Quality for Sanitary Sewer System Rehabilitation (SRF-C280733-04-1) Attachments: Amendend WPCRLF Loan Agreement City of Vicksburg Page 3 Printed on 6/1/2020 Board of Mayor and Aldermen Meeting Agenda June 1, 2020 Executive Session: A. ID-20-0521 Promotion - Fire Department (1) B. ID-20-0522 Retro Pay Adjustment - Animal Control (1) C. ID-20-0523 Retro Pay Adjustment - Fire Department (1) D. ID-20-0524 Pay Adjustments - Fire Department (3) E. ID-20-0525 Pay Adjustment - Police Department (1) F. ID-20-0526 Longevity Pay - Ambulance Department (1) G. ID-20-0527 Longevity Pay - Fire Department H. ID-20-0528 Suspension - Street Department (1) I. ID-20-0529 Suspension - Purchasing Department (1) J. ID-20-0534 Termination - Police Department (1) K. ID-20-0535 Discussion - Community Service (1) L. ID-20-0536 Discussion - Water & Gas Administration (1) Adjournment Next Adjourned Meeting, 10:00 a.m., Wednesday, June 10, 2020 City of Vicksburg Page 4 Printed on 6/1/2020