Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, June 10, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0560 Employee Anniversaries: 5 years of service: Lashon Bailey, Brina Buie - Water & Gas Administration Mayor Flaggs recognized Lashon Bailey and Brina Buie at Water & Gas Administration with five (5) years of service each. The Mayor and Aldermen congratulated Lashon Bailey and Brina Buie for their years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0543 Adopt Board Meeting Minutes for: 1. May 18, 2020 2. May 22, 2020 B. ID-20-0561 Approve the following Personnel Action Form: 1. Resignation - Police Department (1) C. ID-20-0545 Declare Friday, July 3, 2020 a City holiday in observance of Independence Day pursuant to Section 3-3-7 of the Mississippi Code of 1972 Attachments: Holiday D. ID-20-0550 Adopt Resolution (Preliminary Order) Granting Ad Valorem Tax Exemption for the following: 1. Ergon Refining, Inc. Attachments: Ergon Refining Inc. Preliminary Order City of Vicksburg Page 1 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final June 10, 2020 E. ID-20-0552 Approve application from Warren County Circuit Court for Complimentary Use of the City Auditorium on June 15th and June 29th for Circuit Court Jury Selection Attachments: Comp Use Auditorium F. ID-20-0554 Ratify Mayor's execution of Application for Airport Multimodal Funds with Mississippi Department of Transportation, Aeronautics Division for Hangar Rehabilitation at the Vicksburg Municipal Airport Attachments: Application Multimodal Funds G. ID-20-0555 Approve Pay Application No. 5 in the amount of $313,117.85 with Path Company for Energy Equipment Installation Contract Attachments: Application for Payment No. 5 - Vicksburg MS H. ID-20-0557 Authorize City Clerk to advertise Request for Qualifications for: 1. Consulting Environmental Assessments And Reuse Planning for Vicksburg, Mississippi Attachments: RFQ ad I. ID-20-0573 Accept Southern Cultural Heritage Foundation Report Attachments: SCHF Calendar of events June 2020 J. ID-20-0548 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 1773-1776, 162518-162829. Routine Agenda: A. ID-20-0547 Approve the following to City of Vicksburg Cafeteria Plan: 1. Plan Document Amendment 2. Modification to Summary Plan Description Attachments: CITY OF VICKSBURG PLAN DOC AMENDMENT CITY OF VICKSBURG SPD AMENDMENT On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following to City of Vicksburg Cafeteria Plan: 1. Plan Document Amendment, 2. Modification to Summary Plan Description. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0551 Adopt the following Vicksburg Police Department's Policies and Procedures Revision: 1. Policy Number 5.07 (Body-Worn Cameras) Attachments: 05.07 Body-Worn Cameras DRAFT On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the following Vicksburg Police Department's Policies and Procedures Revision: 1. Policy Number 5.07 (Body-Worn Cameras). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0558 Authorize Mayor to execute Mississippi Home Corporation Administration & Property Maintenance Claim Form (Blight Elimination Program): 1. 2501, 2503, 2505 Franklin Street 2. 1710 Martin Luther King Attachments: Home Corp Claim Form On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Home Corporation Administration & Property Maintenance Claim Form (Blight City of Vicksburg Page 2 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final June 10, 2020 Elimination Program): 1. 2501, 2503, 2505 Franklin Street, 2. 1710 Martin Luther King. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0574 Authorize Mayor to execute Mississippi Home Corporation Request for Cash No. 2 (Blight Elimination Program): 1. 2501, 2503, 2505 Franklin Street 2. 1710 Martin Luther King Attachments: BEP Request for Cash On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Home Corporation Request for Cash No. 2 (Blight Elimination Program): 1. 2501, 2503, 2505 Franklin Street, 2. 1710 Martin Luther King. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0559 Accept Grant Award from U.S. Department of Justice, Office of Justice Programs for FY2020 Coronavirus Emergency Supplemental Funding Program (Blue Ink) Attachments: Coronavirus Grant Award On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Grant Award from U.S. Department of Justice, Office of Justice Programs for FY2020 Coronavirus Emergency Supplemental Funding Program (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0546 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for June 10 2020 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1 Briar Lane, PPIN 0011491; owned by Christopher & Deborah Joyce Self - (Cut grass/weeds, Remove trash & debris, Remove inoperable vehicle) Jefferson Street, PPIN 022015; owned by State of Mississippi - (Remove dilapidated building, Cut grass/weeds, Remove trash & debris) 1103 Jefferson Street, PPIN 024546; owned by Ethel Renee Smith & Cynthia Milton - (Remove dilapidated building) 347 N. Adams Street, PPIN 019563; owned by Timothy Lee & Josephine Johnson est - (Cut grass/weeds, Remove trash & debris, Remove illegal dump) 1021 Mundy Street, PPIN 019573; owned by Clara M. Miller - (Remove inoperable vehicle) Mundy Street, PPIN 019582; owned by Vanessa Miller & De Miller - (Remove inoperable vehicle) North Washington Street, PPIN 014317; owned by MS Action for Progress, Inc. - (Remove inoperable vehicle) 2112 Oak Street, PPIN 015924; owned by PCM Real Estate LLC - (Cut grass/weeds, Remove trash & debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owner(s) have not complied at end of extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1 Briar Lane, PPIN 0011491; owned by Christopher & Deborah Joyce Self - Not Complied Jefferson Street, PPIN 022015; owned by State of Mississippi - Not Complied 1103 Jefferson Street, PPIN 024546; owned by Ethel Renee Smith & Cynthia City of Vicksburg Page 3 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final June 10, 2020 Milton - Not Complied (Request six (6) month extension) 347 N. Adams Street, PPIN 019563; owned by Timothy Lee & Josephine Johnson est - Complied 1021 Mundy Street, PPIN 019573; owned by Clara M. Miller - Complied Mundy Street, PPIN 019582; owned by Vanessa Miller & De Miller - Not Complied North Washington Street, PPIN 014317; owned by MS Action for Progress, Inc. - Complied 2112 Oak Street, PPIN 015924; owned by PCM Real Estate LLC - Not Complied (Requested one (1) week extension) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0544 Adopt An Ordinance To Amend Chapter 9, Fire Prevention And Protection Of The Code Of Ordinances Of The City Of Vicksburg To Adopt The 2018 Edition Of The International Fire Code, And Other Related Matters Attachments: Ordinance Fire Prevention and Protection On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt An Ordinance To Amend Chapter 9, Fire Prevention And Protection Of The Code Of Ordinances Of The City Of Vicksburg To Adopt The 2018 Edition Of The International Fire Code, And Other Related Matters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0553 Authorize Mayor to execute Changer Order #1 with CentiMark to Rehabilitate Hangar at Vicksburg Municipal Airport (Project No. MM-0073-0220) Attachments: CO#1 Rehab Hangar On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #1 with CentiMark to Rehabilitate Hangar at Vicksburg Municipal Airport (Project No. MM-0073-0220). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0556 Ratify Mayor's execution of Memorandum of Understanding Between Waffle House, Inc., Located At 4045 Clay Street, And The City Of Vicksburg, Mississippi Attachments: MOU Waffle House On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of Memorandum of Understanding Between Waffle House, Inc., Located At 4045 Clay Street, And The City Of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0572 Authorize Mayor to Execute Dedication of Right of Way for road between Chick Fil A and old Regions Bank lot to Halls Ferry Park Attachments: Right of Way Dedication On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Dedication of Right of Way for road between Chick Fil A and old Regions Bank lot to Halls Ferry Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-20-0575 Authorize Mayor to execute Agreement for Professional Services with Neel Schaffer for Disaster Recovery Consulting Services Attachments: Disaster Recovery Services Neel Schaffer On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Professional Services with Neel Schaffer for Disaster Recovery Consulting Services. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final June 10, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Promotions in the Recreation Department (2); Promotion in Water & Gas Administration (1); Department Transfers in Community Service (2); Longevity Pay in Water & Gas Administration (2); Pay Adjustment in the Police Department (1); Pay Adjustment in the Fire Department (1); Suspension in the Fire Department (1); Discussion in the Senior Center (1); Discussion in the Water & Gas Administration (1); Discussion of the Social Media Policy. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Promotions in the Recreation Department (2); Promotion in Water & Gas Administration (1); Department Transfers in Community Service (2); Longevity Pay in Water & Gas Administration (2); Pay Adjustment in the Police Department (1); Pay Adjustment in the Fire Department (1); Suspension in the Fire Department (1); Discussion in the Senior Center (1); Discussion in the Water & Gas Administration (1); Discussion of the Social Media Policy. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0562 Promotions - Recreation Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotions of a Lifeguard/WSI from $8.25 per hour to Head Lifeguard Part-time at $9.00 per hour, effective May 20, 2020 and a Lifeguard Seasonal from $8.25 per hour to Head Lifeguard Part-time at $9.00 per hour, effective May 20, 2020 in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0563 Promotion - Water & Gas Administration (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotion of a Utility Service Administrator for six (6) months from $19.23 per hour to Interim Director at $48,000.00 annual, effective June 17, 2020, at Water & Gas Administration. Employee will be taking Tammye Christmas's position as the Water & Gas Director. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0564 Department Transfers - Community Service (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Department Transfers of a Community Service Forman from $9.27 per hour to a Water & Gas Administration Cashier at $9.50 per hour, effective June 3, 2020. Employee is being transferred from Community Service to Water & Gas Administration due to department restructuring. A Community Service Foreman from $9.27 per hour to a Service Locator at $10.00 per hour, effective June 17, 2020. Employee is being transferred from Community Service to Gas Department due to department restructuring. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final June 10, 2020 D. ID-20-0565 Longevity Pay - Water & Gas Administration (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a cashier from $10.40 per hour to $10.49 ($10.40 + .09) for five (5) years of service and .09 cents Longevity Pay of a cashier from $10.40 per hour to $10.49 ($10.40 + .09) for five (5) years of service both effective June 15, 2020 in Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0566 Pay Adjustment - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrol Officer/Field Training Officer (FTO) from $15.94 per hour to a Patrol Officer at $15.19 ($15.94 - 0.75) per hour, effective June 10, 2020, in the Police Department. Employee is no longer serving as a Field Training Officer. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0567 Pay Adjustment - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Firefighter III from $10.64 ($10.58 + 0.06) per hour to a Firefighter I at $9.59 ($9.59 ($9.53 + 0.06) per hour, effective June 10, 2020. Employee was demoted to a probationary firefighter status (includes five (5) years longevity pay) in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0568 Suspension - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Firefighter I for 120 Hours (5 Shifts), effective Shifts of JUne 11, 14, 17, 20 and 23, 2020. Employee violated Vicksburg Fire Department SOG 12.1.75 Attendance Policy for 24-Hour Shift Employees, 7 occurrences. Because of a pattern of unapproved absences, recommendation of a five-shift suspension, demotion to probationary firefighter status and final warning issued in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0569 Discussion - Senior Center (1) A discussion was held. I. ID-20-0570 Discussion - Water & Gas Administration (1) A discussion was held. J. ID-20-0571 Discussion - Social Media Policy A discussion was held. K. ID-20-0727 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 15, 2020, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 6 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final June 10, 2020 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 8/3/2020