Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, July 6, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Brian Sessums, Deputy Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Moved to the beginning of meeting: Executive Session: Letter D. (ID-20-0648) Discussion - Personnel Matter - Fire Department Letter E. (ID-20-0651) Discussion - Personnel Matter - Finance & Accounting Department On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 1 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 6, 2020 Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Actions Forms for: Discussion of a Personnel Matter in the Fire Department and a Discussion of a Personnel Matter in the Finance & Accounting Department. The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Sam Andrews - Mayor’s Administrative Assistant, Doug Whittington - Accounting Director. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session. The motion was adopted unanimously by the following vote: No action was taken Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0644 Approve the following Personnel Action Forms: 1. New Hires - Police Department (2) 2. New Hire - Part-time Certified Police - Police Department B. ID-20-0642 Approve addition to Employee Driving List: 1. Angela Bush - Police Department C. ID-20-0634 Approve request for advertisement in the amount of $20,000.00 ($4,000.00/year for 5 years) from Vicksburg Warren School District Athletic and Activities Department for Vicksburg High School pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: VWSD Advertisement Mayor Flaggs stated that purchasing an advertisement from Vicksburg Warren School District Athletic and Activities Department for Vicksburg High School will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Warren School District Athletic and Activities Department for Vicksburg High School in the amount of $20,000.00 ($4,000.00/year for 5 years). The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. D. ID-20-0635 Approve Applications from the Vicksburg Warren School District for Complimentary Use of the City Auditorium: 1. Athletic Hall of Fame Banquet: September 3rd and 4th , 2020 2. Science Fair: February 22nd, 23rd and 24th, 2021 3. Honor Choir: March 23rd and 24th 2021 City of Vicksburg Page 2 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 6, 2020 Attachments: Complimentary Use Auditorium E. ID-20-0636 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates May 31, 2020 and June 14, 2020 in the amount of $43,961.63 Attachments: 911 Payment F. ID-20-0637 Approve request from Joe Graves, Director of Parks and Recreation, for payment of dues in the amount of $200.00 to MS U.S.A. State Commissioner for 2020 Men's Adult Softball Leagues Affiliation and Insurance Attachments: Affiliation Dues G. ID-20-0639 Authorize issuance of requisition number 2007799 in the amount of $26,775.00 written to Cannon CDJR, LLC for the purchase of a new vehicle in the Police Department (State Contract #8200048070) Attachments: Requisition 2007799 H. ID-20-0643 Approve request from Vicksburg Police Department to place into unmarked inventory the following vehicle: 1. 2020 Dodge Durango, VIN #1C4RDJFG9LC308809, CID 6863 Routine Agenda: A. ID-20-0633 Receive Request for Qualifications for: 1. Consulting Environmental Assessments and Reuse Planning On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to receive Request for Qualifications for: 1. Consulting Environmental Assessments and Reuse Planning CONSULTING ENVIRONMENTAL ASSESSMENTS AND REUSE PLANNING PPM CONSULTANTS, INC., 289 Commerce Park Drive, Suite D; Ridgeland, MS 39157 C.O.R# 13045 RFP#: 3170015711 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bid to the Selection Committee for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0632 Accept Application for Ad Valorem Tax Exemption and Approve Resolution (Preliminary Order) for: 1. Cooper Lighting, LLC 2. Vicksburg Forest Products, LLC Attachments: Cooper Lighting LLC Vicksburg Forest Products app On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Application for Ad Valorem Tax Exemption and Approve Resolution (Preliminary Order) for: 1. Cooper Lighting, LLC, 2. Vicksburg Forest Products, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0638 Adopt An Ordinance Of The City of Vicksburg, Mississippi To Regulate The Use Of Electric Scooters Equipped With GPS; To Regulate Persons That Provide These Vehicles For Compensation; To Establish Certain Fees and Fines; And For Other Related Purposes City of Vicksburg Page 3 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 6, 2020 Attachments: Scooter Ordinance On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt An Ordinance Of The City of Vicksburg, Mississippi To Regulate The Use Of Electric Scooters Equipped With GPS; To Regulate Persons That Provide These Vehicles For Compensation; To Establish Certain Fees and Fines; And For Other Related Purposes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0640 Ratify Mayor's execution of Certification designating Nancy Allen to make on-line application on behalf of the City of Vicksburg to the Department of Defense under the Defense Community Infrastructure Pilot Program - MS Center for Innovation and Technology Cyber Training Center Attachments: Certification MCIT On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of Certification designating Nancy Allen to make on-line application on behalf of the City of Vicksburg to the Department of Defense under the Defense Community Infrastructure Pilot Program - MS Center for Innovation and Technology Cyber Training Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0641 Authorize Mayor to execute Contract for Services for Jesse Brent Lower Mississippi River Museum Operations (Blue Ink): 1. Calvin Buie 2. Mary Helen Franklin 3. Roosevelt Felix 4. Clint Sanders Attachments: Jesse Brent Museum Contracts On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services for Jesse Brent Lower Mississippi River Museum Operations (Blue Ink): 1. Calvin Buie, 2. Mary Helen Franklin, 3. Roosevelt Felix, 4. Clint Sanders. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Request for Leave in the Police Department (1); Retro Pay in the Recreation Department (2); Suspension in the Fire Department (1); Discussion of a Personnel Matter in the Fire Department (1), Discussion of a Personnel Matter in the Finance & Accounting Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Leave in the Police Department (1); Retro Pay in the Recreation Department (2); Suspension in the Fire Department (1); Discussion of a Personnel Matter in the Fire Department (1), Discussion of a Personnel Matter in the Finance & Accounting Department (1), Craig Danczyk - Fire Chief. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Sam Andrews - City of Vicksburg Page 4 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 6, 2020 Mayor’s Administrative Assistant, Doug Whittington - Accounting Director. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0645 Request for Leave - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request for Leave of a Part-Time Police Officer in the Police Department. Officer had surgery on June 5, 2020 and is currently attending physical therapy. Officer expects to return to work in the month of August 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0646 Retro Pay - Recreation Department (2) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Retro Pay of a Head Lifeguard in the amount of $8.43, effective May 20, 2020. This retro pay is to pay employee for hours worked between May 20, 2020 through June 2, 2020; whereas she did not receive the new rate of $9.00 per hour for her promotion to Head Lifeguard. Employee worked 33.72 hours x .25 (increase) for a total retro pay amount of $8.43; a Head Lifeguard in the amount of $6.67, effective May 20, 2020. This retro pay is to pay employee for hours worked between May 20, 2020 through June 2, 2020; whereas he did not receive the new rate of $9.00 per hour for he promotion to Head Lifeguard. Employee worked 26.67 hours x .25 (increase) for a total retro pay amount of $6.67 in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0647 Suspension - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Paramedic II, for eight (8) hours, effective July 8-9, 2020 (11:00 p.m. until 7:00 a.m.) in the Fire Department. Employee violated Vicksburg Fire Department Standard Operating Guidelines 12.1.75 Relief or Duty B "Absent without leave; second offense: suspended eight (8) hours without pay. Offense date June 23, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0648 Discussion - Personnel Matter - Fire Department A discussion was held. E. ID-20-0651 Discussion - Personnel Matter - Finance & Accounting Department A discussion was held. F. ID-20-0738 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, July 10, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 5 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 6, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 8/3/2020