Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, July 10, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Brian Sessums, Deputy Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD Under Routine Agenda: Letter K. (ID-20-0691) Acknowledge Amendment to Proclamation Regarding the ReOpening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19 effective Monday, July 13, 2020, at 8:00 a.m. until July 27, 2020, at 8:00 a.m. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0669 Approve the following Personnel Action Forms: 1. Retirement - Fire Department (1) 2. Resignations - Police Department (2) 3. New Hire - Police Department (1) B. ID-20-0649 Approve request for advertisement in the amount of $5,000.00 from the Red Carpet Bowl Committee for the 2020 Red Carpet Bowl Football Classic to be held in August 2020 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Red Carpet Bowl Ad Mayor Flaggs stated that purchasing an advertisement from the Red Carpet Bowl Committee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Red Carpet Bowl Committee in the amount of $5,000.00 for the 2020 Red Carpet Bowl Football Classic to be held in August 2020. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. City of Vicksburg Page 1 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 10, 2020 C. ID-20-0652 Approve request from Chief Danczyk to declare badge as surplus property for Retiring Lieutenant Ricky Johnson and authorize sale for $85.00 Attachments: Surplus Badge D. ID-20-0653 Approve Addition to Employee Driving List: 1. Angela Hargro - Police Department E. ID-20-0655 Ratify Mayor's execution of Application for FAA Surplus Property Attachments: Surplus Property F. ID-20-0663 Approve request from Shannon Parson to block off a section of Main Street between Village Drive and 5th North to host a 70th birthday party for Mrs. Katherine Woodland on Saturday, July 25, 2020 beginning at 5:00 p.m. Attachments: Request to Block Street G. ID-20-0664 Authorize issuance of the following requisitions: 1. Number 2008017 in the amount of $10,572.72 written to Jackson Mac Haik for an emergency purchase of an engine for Rescue 689 pursuant to Section 31-7-13 (k) of the Mississippi Code of 1972, Annotated which allows for the emergency purchase 2. Number 2008046 in the amount of $5,000.00 written to Aerus Electrolux for the purchase of two Air Purification System for Administration and Court Services Departments pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2008017 Requisition 2008046 H. ID-20-0654 Accept recommendation of Jeff Richardson to enter into a professional services agreement to provide services under the EPA Brownfields Community Wide Assessment Grant Project with PPM Consultants, Inc. for Request for Qualifications for Consulting Environmental Assessments and Reuse Planning I. ID-20-0661 Authorize City Clerk to advertise Sealed Bids for Demolition of 1720 Crawford Street Under Blight Elimination Program Attachments: BEP Bid Ad J. ID-20-0680 Accept Southern Cultural Heritage Foundation Report Attachments: SCHF Calendar of events July 2020 K. ID-20-0650 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1779-1795, 163437-163701. Routine Agenda: A. ID-20-0668 Accept City of Vicksburg FY2019 Audit Report On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the City of Vicksburg FY2019 Audit Report. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0656 Adopt Order for Partial Payment for Ad Valorem Taxes: Real, Personal and Mobile Homes Attachments: Order Partial Payment Ad Valorem Taxes On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Order for Partial Payment for Ad Valorem City of Vicksburg Page 2 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 10, 2020 Taxes: Real, Personal and Mobile Homes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0660 Adopt Order that the 2020-2021 Motor Vehicle Assessment Schedule is Ready and Open for Inspection and Examination by any Interested Taxpayer and Authorize City Clerk to Set Hearing Date for July 24, 2020 for Protest on Adoption of 2020-2021 Motor Vehicle Assessment Schedule Pursuant to Sec. 27-51-21 of the Mississippi Code Attachments: Order Motor Vehicle Assessment Schedule On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Order that the 2020-2021 Motor Vehicle Assessment Schedule is Ready and Open for Inspection and Examination by any Interested Taxpayer and Authorize City Clerk to Set Hearing Date for July 24, 2020, for Protest on Adoption of 2020-2021 Motor Vehicle Assessment Schedule Pursuant to Sec. 27-51-21 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0657 Accept Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 Attachments: Resolution Main Street On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0658 Adopt Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business Area of the City of Vicksburg for the Purpose of Promoting Businesses, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 Attachments: Resolution Mayor & Aldermen On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business Area of the City of Vicksburg for the Purpose of Promoting Businesses, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0659 Authorize City Clerk to Publish Notice and Set Hearing Date for August 25, 2020 to Establish Downtown Taxing District On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to Publish Notice and Set Hearing Date for August 25, 2020, to Establish Downtown Taxing District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0665 Adopt Resolution to Declare Property Surplus and Authorize Sale and Authorize Mayor to Execute Quitclaim Deed to Melvin Richardson City of Vicksburg Page 3 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 10, 2020 Attachments: Resolution Surplus Property Quitclaim Deed Surplus Property On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Declare Property Surplus and Authorize Sale and Authorize Mayor to Execute Quitclaim Deed to Melvin Richardson. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0666 Accept and Authorize Mayor to execute Amended Fee Proposal with Wier Boerner Allin Architecture for Public Park Design Development (former location of the Kuhn Memorial State Hospital) Attachments: WBA Amended Proposal On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize Mayor to execute Amended Fee Proposal with Wier Boerner Allin Architecture for Public Park Design Development (former location of the Kuhn Memorial State Hospital). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0662 Authorize Mayor to execute Mississippi Home Corporation Blight Elimination Program Statement of Sources of Funds Attachments: MHC Statement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Home Corporation Blight Elimination Program Statement of Sources of Funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0667 Approve Resident Anti-Displacement and Temporary Relocation Plan for properties located at:: 1. 2415 Hunt Street 2. 2303 Letitia Street HOME Grant# 1228-M16-SG-280-374 Attachments: Temporary Relocation Plan 2415 Hunt Street Temporary Relocation Plan 2303 Letitia Street On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Resident Anti-Displacement and Temporary Relocation Plan for properties located at: 1. 2415 Hunt Street; 2. 2303 Letitia Street; 3. HOME Grant# 1228-M16-SG-280-374. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-20-0691 Acknowledge Amendment to Proclamation Regarding The Re-Opening of Vicksburg While Minimizing The Risk of Infection And To Prevent The Spread of COVID-19 Effective Monday, July 13, 2020 At 8:00 A.M. Until July 27, 2020 at 8:00 A.M. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Acknowledge Amendment to Proclamation Regarding The Re-Opening of Vicksburg While Minimizing The Risk of Infection And To Prevent The Spread of COVID-19 Effective Monday, July 13, 2020 At 8:00 A.M. Until July 27, 2020 at 8:00 A.M. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive City of Vicksburg Page 4 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 10, 2020 session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Status Change in the Police Department (1); Promotion in the Fire Department (1); Promotion in the Traffic Department (1); Pay Adjustment in the Fire Department (1); Transfer in the Traffic Department (1); Transfer in the Police Department (1); Suspension in the Gas Department (1); Termination in the Street Department (1); Disciplinary Hearing in the Gas Distribution Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Status Change in the Police Department (1); Promotion in the Fire Department (1); Promotion in the Traffic Department (1); Pay Adjustment in the Fire Department (1); Transfer in the Traffic Department (1); Transfer in the Police Department (1); Suspension in the Gas Department (1); Termination in the Street Department (1); Disciplinary Hearing in the Gas Distribution Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Sam Andrews - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0670 Status Change - Police Department (1) No Action was taken B. ID-20-0671 Promotion - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotion of a Firefighter Paramedic V from $14.75 ($14.69 + .06) per hour to Lieutenant Paramedic I at $15.02 ($14.96 + .06) per hour, effective July 15, 2020. Promotion includes .06 cent longevity pay for five (5) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0672 Promotion - Traffic Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotion of a Traffic Maintenance Supervisor from $12.10 per hour to an Assistant Supervisor at $14.00 per hour, effective July 15, 2020, in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0673 Pay Adjustment - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Lieutenant I from $12.50 ($12.44 + .06 long.) to a Lieutenant IV at $13.37 ($13.31 + .06 long.) per hour, effective July 15, 2020 in the Fire Department. Employee has met requirements for increase in Tier Pay System (includes 5 years' longevity pay). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0674 Transfer - Traffic Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Laborer in the Gas Department from $9.62 ($9.53 + .09) per hour to a Traffic Maintenance Specialist at $11.84 ($11.75 + .09) per hour, effective July 15, 2020 in the Traffic Department. Employee is being transferred from Gas Laborer to Traffic Maintenance Specialist. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final July 10, 2020 F. ID-20-0675 Transfer - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Court Clerk at $11.00 per hour to a Records Clerk at $11.00 per hour, effective July 15, 2020 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0676 Suspension - Gas Distribution (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Dispatcher, effective July 6, 2020, in Gas Distribution. Employee violated the City of Vicksburg's Arrest Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0678 Termination - Street Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination of an Asphalt Foreman, effective July 10, 2020, in the Street Department. Employee was scheduled to return to work on June 30, 2020, but has not done so. Employee is in violation of the COV Attendance Policy and Personnel Rules and Regulations 4.1 (i), (p) and (z). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0679 Disciplinary Hearing - Gas Distribution (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Disciplinary Hearing of a Dispatcher in Gas Distribution. Employee was arrested on July 5, 2020, for disorderly conduct and was notified that she would be immediately suspended. Recommendation is to allow the time she has been suspended to serve as discipline and allow her to return to wok on July 10, 2020. Fine has been paid. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0742 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, July 20, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 8/3/2020