Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, July 20, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: Mayor Flaggs appointed the following committee for joint agreement with Warren County for Tax Abatements: Nancy Thomas, Chair Walter W. Osborne, Jr. Doug Whittington Jeff Richardson 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0702 Employee Anniversaries: 5 years of service: Anedra Jones - Police Department, Victor Parson - Water Department Mayor Flaggs recognized Anedra Jones in the Police Department and Victor Parson in the Water Department for five (5) years of service. The Mayor and Aldermen congratulated Anedra Jones and Victor Parson for their years of service with the City of Vicksburg. B. ID-20-0696 Employee of the Quarter: Anne Doyle of the Vicksburg Fire Department Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0701 Approve the following Personnel Action Forms: 1. Resignation - Water Department (1) 2. Resignation - Police Department (1) 3. New Hire - Police Department (1) B. ID-20-0687 Receive Vicksburg Police Department Crime Statistic Report for: 1. June 2020 Attachments: Crime Stats for May 2020 - June 2020 City of Vicksburg Page 1 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final-revised July 20, 2020 C. ID-20-0684 Authorize City Clerk to Advertise Request for Statement of Qualifications for Engineering Services for Erosion Control Projects D. ID-20-0689 Approve Pay Application No. 6 in the amount of $128,716.60 with Path Company for Energy Equipment Installation Contract Attachments: Application for Payment No. 6 - Vicksburg MS E. ID-20-0694 Approve invoice #3697 for payment in the amount of $4,995.40 from Vicksburg-Tallulah Regional Airport for the month of June 2020 Attachments: VTR Invoice Routine Agenda: A. ID-20-0690 Ratify Amendment Of The Proclamation Regarding The Re-Opening Of Vicksburg While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19 Effective Saturday, July 18, 2020 At 8:00 A.M. Through 8:00 A.M. On August 3, 2020 Attachments: Amendment Proclamation COVID-19 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Amendment Of The Proclamation Regarding The Re-Opening Of Vicksburg While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19 Effective Saturday, July 18, 2020 At 8:00 A.M. Through 8:00 A.M. On August 3, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0683 Ratify Mayor's execution of Memorandum of Understanding Between Waffle House, Inc. Located at 2455 North Frontage Road and The City of Vicksburg, Mississippi Attachments: MOU Waffle House On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Mayor's execution of Memorandum of Understanding Between Waffle House, Inc. Located at 2455 North Frontage Road and The City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0688 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for July 20, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0686 Adopt Final Resolution Granting Ad Valorem Taxes: 1. Ergon Refining, Inc. Attachments: Final Resolution Ad Valorem Ergon Refining, Inc. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Final Resolution Granting Ad Valorem Taxes: 1. Ergon Refining, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0685 Adopt Resolution Granting Conditional Approval for Tax Abatement for 2106 Washington Street (PPIN 15926) Attachments: Tax Abatement 2106 Washington Street On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Granting Conditional Approval for Tax Abatement for 2106 Washington Street (PPIN 15926). The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final-revised July 20, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0692 Authorize Mayor to execute Letter of Agreement for Planning and Consulting Services with Slaughter & Associates, PLLC to Prepare Urban Renewal Plan Attachments: Vicksburg Urban Renewal Plan Letter of Agreement On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter of Agreement for Planning and Consulting Services with Slaughter & Associates, PLLC to Prepare Urban Renewal Plan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0693 Accept and Authorize Mayor to execute Professional Services Fee Proposal with Wier Boerner Allin Architecture for Public Park Master Planning (Sherman Avenue) Attachments: Services Agreement Sherman Avenue On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and Authorize Mayor to execute Professional Services Fee Proposal with Wier Boerner Allin Architecture for Public Park Master Planning (Sherman Avenue). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0695 Accept proposal and Authorize Mayor to execute Authorization to Proceed with PPM Consultants for Environmental Consulting Services for EPA Community-Wide Brownfield Assessment Program Attachments: 20-30068_Vicksburg MS_Brownfields Assessment Program_Scope of Services On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the proposal and Authorize Mayor to execute Authorization to Proceed with PPM Consultants for Environmental Consulting Services for EPA Community-Wide Brownfield Assessment Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0703 Accept the recommendation of Neel-Schaffer, Inc. to: 1. Award contract for quotes received from Concept Home Builders, LLC for a lump sum of $15,000.00 and Skipper Construction, Inc. for a lump sum of $16,200.00 for construction of a restroom facility in the hangar for the project entitled "Hangar Rehabilitation" at the Vicksburg Municipal Airport to Concept Home Builders, LLC in the amount of $15,000.00 2. Authorize Mayor to execute Contract [MDOT Project No. MM-0073-0220] Attachments: Hangar Rehabilitation Project On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the recommendation of Neel-Schaffer, Inc. to: 1. Award contract for quotes received from Concept Home Builders, LLC for a lump sum of $15,000.00 and Skipper Construction, Inc. for a lump sum of $16,200.00 for construction of a restroom facility in the hangar for the project entitled "Hangar Rehabilitation" at the Vicksburg Municipal Airport to Concept Home Builders, LLC in the amount of $15,000.00; 2. Authorize Mayor to execute Contract [MDOT Project No. MM-0073-0220]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously City of Vicksburg Page 3 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final-revised July 20, 2020 adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Transfer in the Senior Center (1); Longevity Pay in the Police Department (1); Longevity Pay in the Water Department (1); Educational Incentive Pay in the Police Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Transfer in the Senior Center (1); Longevity Pay in the Police Department (1); Longevity Pay in the Water Department (1); Educational Incentive Pay in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0697 Transfer - Senior Center (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Senior Center Supervisor from $21.17 ($20.91 + .26) to Housing Coordinator $14.26 ($14.00 + .26) per hour, effective July 22, 2020, in the Senior Center. Employee is transferred due to the Senior Center not reopening due to Covid-19 Pandemic. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0698 Longevity Pay - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the .09 cent Longevity Pay of a Secretary in the Police Department for five (5) years of service from $10.40 per hour to $10.49 ($10.40 + .09) per hour, effective July 22, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0699 Longevity Pay - Water Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the .09 cent Longevity Pay of an Assistant Supervisor in the Water Department for five (5) years of service from $16.48 per hour to $16.57 ($16.48 + .09) per hour, effective July 22, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0700 Educational Incentive Pay - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Educational Incentive Pay of a Secretary II from $12.30 ($12.04 + .26) per hour to $13.45 ($12.04 + .26 + $1.15) per hour, effective July 20, 2020, in the Police Department. Employee obtained a bachelor's degree in Business Administration from Alcorn State University on May 2, 2020. Employee is eligible to receive an additional $1.15 per hour for education incentive. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0748 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the City of Vicksburg Page 4 Printed on 8/3/2020 Board of Mayor and Aldermen Minutes - Final-revised July 20, 2020 following vote: Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, July 24, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 8/3/2020