Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, July 24, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD Under Routine Agenda: Letter L. (ID-20-0728) Authorize $500.00 contribution to Sidetraxx for advertising pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code for community drive-in movie night On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0720 Employee Anniversaries: 15 years of service: James Moore - Gas Department Mayor Flaggs recognized James Moore in the Gas Department for fifteen (15) years of service. The Mayor and Aldermen congratulated James Moore for his years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0726 Adopt Board Meeting Minutes for: 1. June 1, 2020 B. ID-20-0721 Approve the following Personnel Action Forms: 1. Resignations - Police Department (2) C. ID-20-0714 Authorize the Mayor to execute Request for Cash No. 13 with the Mississippi Home Corporation for 2016 Home Investment Partnership Program (1228-M16-SG-280-374) (Blue Ink) Attachments: HOME Request for Cash 13 City of Vicksburg Page 1 Printed on 8/11/2020 Board of Mayor and Aldermen Minutes - Final July 24, 2020 D. ID-20-0704 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Bank Letters: 1. Trustmark, 2. BancorpSouth. E. ID-20-0707 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves etc. for the month of June 2020 as follows: Glenwood Funeral Home - $1,725.00; W.H. Jefferson Funeral Home - $3,125.00; Lakeview Memorial Funeral Home - $3,175.00; Riles Funeral Home - $1,700.00; C.J. Williams Mortuary Services - $1,650.00; Miscellaneous Funeral Homes - $200.00. Total paid $11,575.00. Total burials: 40. The City Clerk presented the Privilege License Report for new businesses for the month of June 2020. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $182,407.15 for June 2020. The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of June 2020. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of June 2020. The City Clerk presented the June 2020 Detailed Budget report for approval. The City Clerk presented the June 2020 Credit Card report for approval as follows: Purchasing Department - $461.13. Routine Agenda: A. ID-20-0706 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for July 24, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0713 Accept Letter Establishing Special Assessment and Adopt Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 2520 Franklin Street, PPIN 16808; owned by Ronnie Dart Est P & E Contractors 2. 539 Hugo Street, PPIN 19597; owned by Kimbra Parson 3. 2624 Ken Karyl Avenue, PPIN 5049; P & E Contractors 4. 2626 Ken Karyl Avenue, PPIN 5050; Martha Ann Rand 5. 627 Rawlston Street, PPIN 19406; Krystal Hamlim 6. 1009 Second North Street, PPIN 18733; owned by Sylvester Bass Attachments: Special Assessments 2 City of Vicksburg Page 2 Printed on 8/11/2020 Board of Mayor and Aldermen Minutes - Final July 24, 2020 The Letters (Statements) and Resolutions on the following properties were presented to the Board. 1. 2520 Franklin Street, PPIN 16808; owned by Ronnie Dart Est P & E Contractors 2 539 Hugo Street, PPIN 19597; owned by Kimbra Parson 3. 2624 Ken Karyl Avenue, PPIN 5049; owned by P & E Contractors 4. 2626 Ken Karyl Avenue, PPIN 5050; owned by Martha Ann Rand 5. 627 Rawlston Street, PPIN 19406; owned by Krystal Hamlim 6. 1009 Second North Street, PPIN 18733; owned by Sylvester Bass On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0705 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1211 First North Street, PPIN 017647; owned by Lee E. Hall - (Cut grass/weeds, Remove trash and debris, Remove dilapidated accessory structure, Remove inoperable vehicle) 2. 1012 National Street, PPIN 005811; owned by Mui A Ngan - (Cut grass/weeds, Remove trash and debris, Remove all appliances) RE-ENTRIES 1. 116 Azalea Lane, PPIN 007690; owned by Kingdom Management Group, LLC - (Cut grass/weeds, Remove trash and debris) 2. 1210 Finney Street, PPIN 017014; owned by Jesse Watson - (Cut grass/weeds, Remove trash and debris) 3. 314 Lake Hill Drive, PPIN 007728; owned by DSV SPV2 LLC - (Cut grass/weeds, Remove trash and debris) 4. Lane Street, PPIN 015370; owned Larry D. Et Al c/o Larry D. Minor - (Cut grass/weeds, Remove trash and debris, Cut/remove fallen tree) 5. 2607 Oak Street, PPIN 026008; owned by Irene C. Baskin - (Cut grass/weeds, Remove trash and debris, Cut/remove fallen tree) 6. 1213 Randolph Street, PPIN 019466; owned by P&E Contractors - (Cut grass/weeds, Remove trash and debris) 7. 1607 South Street, PPIN 017892; owned by Charles Turner et al - (Cut grass/weeds, Remove trash and debris) 8. 1304 Spring Street, PPIN 017861; owned by Wanda J. Smith est - (Cut grass/weeds, Remove trash and debris) 9. 2565 Warrenton Road, PPIN 011110; owned by Paula D. Hairston - (Cut grass/weeds, Remove trash and debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 1211 First North Street, PPIN 017647; owned by Lee E. Hall - Not Complied - Requested 30-day extension 2. 1012 National Street, PPIN 005811; owned by Mui A Ngan - Not Complied - Requested 30-day extension RE-ENTRIES 1. 116 Azalea Lane, PPIN 007690; owned by Kingdom Management Group, LLC - City of Vicksburg Page 3 Printed on 8/11/2020 Board of Mayor and Aldermen Minutes - Final July 24, 2020 Not Complied 2. 1210 Finney Street, PPIN 017014; owned by Jesse Watson - Not Complied 3. 314 Lake Hill Drive, PPIN 007728; owned by DSV SPV2 LLC - Not Complied 4. Lane Street, PPIN 015370; owned Larry D. Et Al c/o Larry D. Minor - Not Complied 5. 2607 Oak Street, PPIN 026008; owned by Irene C. Baskin - Not Complied 6. 1213 Randolph Street, PPIN 019466; owned by P&E Contractors - Not Complied 7. 1607 South Street, PPIN 017892; owned by Charles Turner et al - Not Complied 8. 1304 Spring Street, PPIN 017861; owned by Wanda J. Smith est - Not Complied 9. 2565 Warrenton Road, PPIN 011110; owned by Paula D. Hairston - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0719 Approve request from Carpenter Engineering on behalf of Richard Cowart, Inc. for a variance to the City of Vicksburg Subdivision Ordinance, Section 21-36 (b)(9) to permit construction of only one ingress/egress street for the Ash Meadow Subdivision Attachments: Ash Meadow Subdivision On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Carpenter Engineering on behalf of Richard Cowart, Inc. for a variance to the City of Vicksburg Subdivision Ordinance, Section 21-36 (b)(9) to permit construction of only one ingress/egress street for the Ash Meadow Subdivision. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0725 Authorize the Legal Department to draft a Resolution to re-name the Jackson Street Community Center the "Gertrude A. Young Jackson Street Community Center" On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Legal Department to draft a Resolution to re-name the Jackson Street Community Center the "Gertrude A. Young Jackson Street Community Center". The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0709 Adopt Resolution Granting Conditional Approval For Tax Abatement For 2001 Washington Street (PPIN 18344) Attachments: Tax Abatement 2001 Washington Street On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Granting Conditional Approval For Tax Abatement For 2001 Washington Street (PPIN 18344). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0710 Adopt Resolution Authorizing The Housing Director Or Her Designee To Purchase An Individual Client Management System To Report Housing Counseling Activities To The Mississippi Housing Initiative Attachments: Resolution Housing On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Authorizing The Housing Director Or Her Designee To Purchase An Individual Client Management System To Report Housing Counseling Activities To The Mississippi Housing Initiative. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0716 Adopt Resolution To Upgrade Castle Alley Neighborhood Streetlights To LED Lights Attachments: Resolution LED Lights On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 4 Printed on 8/11/2020 Board of Mayor and Aldermen Minutes - Final July 24, 2020 and Aldermen voted to adopt the Resolution To Upgrade Castle Alley Neighborhood Streetlights To LED Lights. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0717 Adopt An Ordinance To Amend Ordinance 71-8, As Amended, The Zoning Ordinance Of The City Of Vicksburg, Mississippi By Rezoning A Certain Area Of Land Within The Limits Of The City Of Vicksburg, Mississippi, And To Amend The Official Zoning Map Of The City Of Vicksburg, Mississippi Attachments: Zoning Ordinance On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt An Ordinance To Amend Ordinance 71-8, As Amended, The Zoning Ordinance Of The City Of Vicksburg, Mississippi By Rezoning A Certain Area Of Land Within The Limits Of The City Of Vicksburg, Mississippi, And To Amend The Official Zoning Map Of The City Of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0711 Authorize Mayor to execute Renewal Contract and Addendum with LexisNexis for Legal Research Attachments: LexisNexis Renewal Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Renewal Contract and Addendum with LexisNexis for Legal Research. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. K. ID-20-0708 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1796-1821; 163702-163981. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. L. ID-20-0728 Authorize $500.00 contribution to Sidetraxx for advertising pursuant to 17-3-1 and 17-3-3 of the Mississippi Code for community drive-in movie night Mayor Flaggs stated that purchasing an advertisement from Sidetraxx will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Sidetraxx in the amount of $500.00 for a community drive-in movie night. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive City of Vicksburg Page 5 Printed on 8/11/2020 Board of Mayor and Aldermen Minutes - Final July 24, 2020 session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Gas Department (1); Suspension in the Gas Department (1); Suspension in the Water Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Gas Department (1); Suspension in the Gas Department (1); Suspension in the Water Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0722 Longevity Pay - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the .09 cent Longevity Pay of a Meter Reader from $12.35 ($12.18 + .09 + .08) per hour for fifteen (15) years of service to $12.44 ($12.18 + .09 + .08 + .09) per hour, effective August 1, 2020, in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0723 Suspension - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Laborer for two (2) days, effective July 24, 2020 in the Gas Department. Employee failed to comply with the City of Vicksburg Attendance Police 7.4 (c), (i), (ii). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0724 Suspension - Water Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Foreman for five (5) days, effective July 24, 2020 in the Water Department. Foreman had an incident which occurred on the yard where employees ran over a pipe that was positioned partly in the drivers route to park the vehicle. Employee became argumentative with supervisors after being told he needed to submit to a drug screen. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0750 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 3, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: City of Vicksburg Page 6 Printed on 8/11/2020 Board of Mayor and Aldermen Minutes - Final July 24, 2020 CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 8/11/2020