Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, August 3, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Remove Under Consent Agenda Letter B #3 (ID-20-0752): Terminations - Park & Recreation (13) Add Under Executive Session Letter C (ID-20-0758): Terminations - Park & Recreation (13) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0740 Presentation for Citizenship Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0734 Adopt Board Meeting Minutes for: 1. June 10, 2020 2. June 15, 2020 3. June 25, 2020 4. July 6, 2020 5. July 10, 2020 6. July 20, 2020 B. ID-20-0752 Approve the following Personnel Action Forms: 1. Resignation - Sewer Department (1) 2. Resignation - Ambulance Department (1) C. ID-20-0745 Approve Addition to Employee Driving List: 1. Cora Larocque - Police Department D. ID-20-0749 Accept Vicksburg Convention and Visitors Bureau Report Attachments: Visit Vicksburg Updates- City 8.3.2020 City of Vicksburg Page 1 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final-revised August 3, 2020 E. ID-20-0751 Approve the Reappointment of Bess Averett to the Vicksburg Convention & Visitors Bureau F. ID-20-0741 Authorize issuance of requisition number 2008632 in the amount of $12,280.40 written to Core & Main, LP for the purchase of water meters pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2008632 G. ID-20-0730 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 163982-193984. Routine Agenda: A. ID-20-0733 Ratify Amendment Of The Proclamation Regarding The Re-Opening Of Vicksburg While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19 Effective Monday, July 27, 2020 Through 8:00 A.M. On September 8, 2020 Attachments: Amendment to Proclamation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Amendment Of The Proclamation Regarding The Re-Opening Of Vicksburg While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19 Effective Monday, July 27, 2020 Through 8:00 A.M. On September 8, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0744 Ratify Amendment Of The Proclamation Regarding The Re-Opening Of Vicksburg While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19 Regarding The Face Covering Requirement Effective Immediately Through September 8, 2020 Attachments: Amendment to Proclamation 2 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Amendment Of The Proclamation Regarding The Re-Opening Of Vicksburg While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19 Regarding The Face Covering Requirement Effective Immediately Through September 8, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0729 Rescind advertisement for Sealed Bids for Demolition of 1720 Crawford Street Under Blight Elimination Program On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to rescind the advertisement for Sealed Bids for Demolition of 1720 Crawford Street Under Blight Elimination Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0736 Authorize the Board of Mayor and Aldermen of the City of Vicksburg, MS to execute Declaration of Existence of a Local Emergency due to a break in a main waterline between Cain Ridge Road and Williams Street Attachments: waterlinebreak cain ridge_williams On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Board of Mayor and Aldermen of the City of Vicksburg, MS to execute Declaration of Existence of a Local Emergency due to a break in a main waterline between Cain Ridge Road and Williams Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final-revised August 3, 2020 E. ID-20-0757 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for August 3, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0739 Authorize Mayor to execute Amendment for Request for Cash No. 13 with Mississippi Home Corporation Investment Partnership Program (#1228-M16-SG-280-374) (Blue Ink) Attachments: Home Corp Request for Cash 13 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment for Request for Cash No. 13 with Mississippi Home Corporation Investment Partnership Program (#1228-M16-SG-280-374) (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0731 Adopt Final Resolution for Ad Valorem Tax Exemption for: 1. Cooper Lighting, LLC Attachments: Cooper Lighting Final Resolution On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Final Resolution for Ad Valorem Tax Exemption for: 1. Cooper Lighting, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0737 Authorize Mayor to execute Equipment Lease Agreement with First Data for credit card machines located at: 1. Water & Gas Administration 2. Court Services 3. Community Development 4. City Clerk's Office On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Equipment Lease Agreement with First Data for credit card machines located at: 1. Water & Gas Administration; 2. Court Services; 3. Community Development; 4. City Clerk's Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0759 Authorize Mayor to Execute a Letter to the Mississippi Department of Revenue Supporting Sidewalk Tables for Restaurants and the Sale of Alcohol at Restaurant Sidewalk Tables in the Washington Street Leisure and Recreation District during COVID-19 Pandemic On motion of Alderman Monsour, Jr., and seconded by Alderman Mayfield, the Mayor and Aldermen authorized the Mayor to Execute a Letter to the Mississippi Department of Revenue Supporting Sidewalk Tables for Restaurants and the Sale of Alcohol at Restaurant Sidewalk Tables in the Washington Street Leisure and Recreation District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Transfer in the Inner City Youth Department (1); Transfer in the Gas Department (1); Terminations in the Park & Recreation Department (13). City of Vicksburg Page 3 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final-revised August 3, 2020 The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Transfer in the Inner City Youth Department (1); Transfer in the Gas Department (1); Terminations in the Park & Recreation Department (13). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Deborah A. Nickson - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0753 Transfer - Inner City Youth (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of an Inner City Youth Coordinator from $22.21 (salary) per hour to a Recreation Assistant at $15.00 per hour, effective July 29, 2020. The Inner City Youth Program is postponed at this time due to COVID-19. Exempt status to change from salary to hourly non-exempt. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0754 Transfer - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Gas Dispatcher from $9.27 per hour to a Water & Gas cashier at $9.50 per hour, effective July 29, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0758 Terminations - Park & Recreation (13) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Terminations of: a Baseball Umpire at $25.00 per game, effective August 8, 2020. Employee no longer umpires; a Softball Umpire at $25.00 per game, effective August 8, 2020. Employee no longer umpires; a Softball Umpire at $25.00 per game, effective August 8, 2020. Employee no longer umpires; a Softball Umpire at $25.00 per game, effective August 8, 2020. Employee no longer umpires; a Baseball Umpire at $25.00 per game, effective August 8, 2020. Employee no longer umpires; a Lifeguard at $8.25 per hour, effective August 4, 2020; a Jackson Street Helper at $8.00 per hour, effective August 8, 2020; a Tennis Helper at $8.00 per hour, effective August 4, 2020; a Fuzzy Johnson Helper at $8.00 per hour; effective August 4, 2020; a Softball Umpire at $25.00 per game, effective August 8, 2020. Employee no longer umpires; a Softball Umpire at $25.00 per game, effective August 8, 2020. Employee no longer umpires; a Lifeguard at $8.25 per hour, effective August 4, 2020; a Lifeguard at $8.25 per hour, effective August 4, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0837 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 10, 2020, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 4 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final-revised August 3, 2020 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 9/8/2020