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Board of Mayor and Aldermen

Regular Meeting

Vicksburg, MS · August 10, 2020

AgendaMinutes

Minutes

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, August 10, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Deborah A. Nickson 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0780 Employee Anniversaries: 10 years of service: Kevin Bass - Street Department; Kenneth Conley - Fire Department 20 years of service: Lee Roy Anderson - Fire Department Mayor Flaggs recognized Kevin Bass in the Street Department and Kenneth Conley in the Fire Department with ten (10) years of service; Lee Roy Anderson in the Fire Department with twenty (20) years of service. The Mayor and Aldermen congratulated Kevin Bass, Kenneth Conley and Lee Roy Anderson for their years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0760 Adopt Board Meeting Minutes for: 1. July 24, 2020 B. ID-20-0781 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) 2. New Hires - Water Department (2) 3. New Hire - Sewer Department (1) C. ID-20-0779 Approve Additions to Employee Driver's List: 1. Berry Bailey 2. Anthony Smith 3. Tracy Dart Attachments: Driver's List City of Vicksburg Page 1 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 10, 2020 D. ID-20-0743 Adopt Final Resolution Granting Exemption from Ad Valorem Taxation for: 1. Vicksburg Forest Products, LLC Attachments: Final Order Vicksburg Forest E. ID-20-0755 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates June 30, 2020 and July 14, 2020 in the amount of $45,522.32 Attachments: 911 Payment F. ID-20-0756 Approve request for advertisement in the amount of $500.00 for The Best of Mississippi Awards pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: MS Awards Sponsorship Mayor Flaggs stated that purchasing an advertisement from Business Empowered Mississippi will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Business Empowered Mississippi in the amount of $500.00 for The Best of Mississippi Awards. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. G. ID-20-0768 Authorize City Clerk to advertise Sealed Bids for Demolition of 1720 Crawford Street under Blight Elimination Program Attachments: BEP 1720 Advertisement H. ID-20-0773 Authorize City Clerk to advertise Sealed Bids for Hallsferry Sports Complex Pickleball Court Construction Attachments: Halls Ferry Pickleball Ad I. ID-20-0762 Approve invoice #1055 for payment in the amount of $2,000.00 [$1,000.00 for invoice #1386 and $1,000.00 for invoice #1420] from Vicksburg Daily News for COVID-19 advertisement pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: VDN Invoice Statement 1055 J. ID-20-0769 Authorize issuance of the following requisitions: 1. Number 2008860 in the amount of $26,130.00 written to Cannon CDJR, LLC of Greenwood, MS for the purchase of one (1) 2020 Dodge Ram 1500 crew cab truck for the Water Department [State Contract] 2. Number 2008908 in the amount of $13,885.00 written to Well Bilt Industries USA, LLC to purchase hanger door operations for the Airport pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Purchasing requisition Requisition 2008908 K. ID-20-0777 Authorize Mayor to execute Agreement with Allen & Hoshall for Professional Services Bazinski Park Road to Construct Road Improvements and Road Extensions to the south of the Existing Chick-fil-A on Halls Ferry Road to Bazinski Park Attachments: Allen & Hoshall Road Improve City of Vicksburg Page 2 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 10, 2020 L. ID-20-0791 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 163986-164297. Routine Agenda: A. ID-20-0789 Receive Sealed Bids for: 1. NCRS Erosion Control Project - Hennessey Bayou On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to receive Sealed Bids for: NCRS EROSION CONTROL PROJECT - HENNESSEY BAYOU RIVERSIDE CONSTRUCTION COMPANY, INC. 4111 Washington Street; Vicksburg, MS 39180 C.O.R# 09509-MC BID WAS REJECTED AND RETURNED UNOPENED DUE TO BEING "STRIPPED" ANDERSON CONTRACTING, LLC., 222 Anderson Lane; Yazoo City, MS 39194 C.O.R# 17107-MC 5% Bid Bond: Yes Bid Amount: $2,995,315.00 No Electronic Bids Received On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bid to Stantec Consulting Services for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0790 Receive Request for Qualifications for: 1. Engineering Services On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to receive Request for Qualifications for: ENGINEERING SERVICES WAGGONER ENGINEERING, 143-A LeFleurs Square; Jackson, MS 39236 MORGAN DEEN, P.O. Box 618; Clinton, MS 39060 EJES ENGINEERING, INC., 405 Briarwood Drive, Suite 110; Jackson, MS 39206 TRC COMPANY, 460 Briarwood Drive, Suite 100-1; Jackson, MS 39206 STANTEC, 200 North Congress Street, Suite 600; Jackson, MS 39201 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0747 Authorize City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Wednesday, September 2, 2020 at 5:30 p.m. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Wednesday, September 2, 2020 at 5:30 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0761 Authorize Mayor to execute Agreement with Edmunds GovTech Attachments: Vicksburg City Ms-AMR Interface 7-9-20 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Edmunds GovTech. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 10, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0764 Approve invoice #04062005 in the amount of $1,705.00 from Chism Strategies for the month of April 2020 Attachments: Chism Strategies Invoice 04062005 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the invoice #04062005 in the amount of $1,705.00 from Chism Strategies for the month of April 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0766 Accept Proposal from Neel Schaffer for Phase I Cultural Resources Survey for the Proposed Levee Street Improvements Project Attachments: Levee Street Improvements Project CRS_proposal_revised_hs 08042020 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Proposal from Neel Schaffer for Phase I Cultural Resources Survey for the Proposed Levee Street Improvements Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0767 Authorize Mayor to execute Application for Reimbursement No. 3 with Mississippi Department of Transportation Aeronautics Division for Hangar Rehabilitation at the Vicksburg Municipal Airport (Multimodal Project No. MM-0073-0220) Attachments: Multimodal Reimbursement Request Draw #3 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Application for Reimbursement No. 3 with Mississippi Department of Transportation Aeronautics Division for Hangar Rehabilitation at the Vicksburg Municipal Airport (Multi-modal Project No. MM-0073-0220). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0770 Authorize Mayor to execute Request for Cash No. 14 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink) Attachments: MHC Request for Cash #14 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Request for Cash No. 14 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0771 Approve Transfer of Funds from Mississippi Home Corporation in the amount of $40,000.00 to Re-allocate and Assist with three (3) rehab homes: 1. 1703 Grove Street 2. 1236 East Avenue 3. 1416 Grove Street Attachments: Ted Davis & Assoc. Transfer of Funds On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of Funds from Mississippi Home Corporation in the amount of $40,000.00 to Re-allocate and Assist with three (3) rehab homes: 1. 1703 Grove Street; 2. 1236 East Avenue; 3. 1416 Grove Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0772 Authorize Mayor to execute Application to Mississippi Office of Homeland City of Vicksburg Page 4 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 10, 2020 Security for FY2020 State Homeland Security Grant (SHSG) Program for the Vicksburg Fire Department to purchase portable radios and a multi-bank radio charger Attachments: Homeland Security On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Application to Mississippi Office of Homeland Security for FY2020 State Homeland Security Grant (SHSG) Program for the Vicksburg Fire Department to purchase portable radios and a multi-bank radio charger. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-20-0775 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for August 10, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-20-0778 Ratify Grant Agreement to FAA for Vicksburg Municipal Airport Project No. 3-28-0073-012-2020 Attachments: Grant 3-28-0073-012-2020 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Grant Agreement to FAA for Vicksburg Municipal Airport Project No. 3-28-0073-012-2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-20-0774 Approve the following with Yazoo & Mississippi Valley Railroad Depot Stabilization MDOT Project No. [STP-0440-00(014)] LPA/106875-701000 and Accept the following Close-Out Documents: 1. Final Pay Estimate #13 in the amount of $11,475.00 2. Certification of Payments to Subcontractors 3. Consent of Surety Attachments: MDOT Final Payment 13 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following with Yazoo & Mississippi Valley Railroad Depot Stabilization MDOT Project No. [STP-0440-00(014)] LPA/106875-701000 and Accept the following Close-Out Documents: 1. Final Pay Estimate #13 in the amount of $11,475.00; 2. Certification of Payments to Subcontractors; 3. Consent of Surety. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-20-0746 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 1. 2307 Clay Street, PPIN 017750; owned by Ernest Abraham, Martial Trust & Ernest Abraham Family Trust c/o Rene Abraham - (Remove dilapidated building & accessories) RE-ENTRIES 1. Meadow Street, PPIN 017225; owned by Setri L. Jenkins - (Cut grass/weeds, remove trash & debris) 2. 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - (Cut grass/weeds, remove trash & debris) 3. 1843 Martin Luther King Blvd; owned by Jimmy O. & Mary Lois Thompson - (Cut City of Vicksburg Page 5 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 10, 2020 grass/weeds, remove trash & debris, remove dilapidated cyclone fencing) 4. 2634 Roosevelt Avenue, PPIN 013074; owned by John W. and Willie Delores Hunter, Jr. Estate - (Cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield and seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing property/properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure(s) with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 2307 Clay Street, PPIN 017750; owned by Ernest Abraham, Martial Trust & Ernest Abraham Family Trust c/o Rene Abraham - Not Complied RE-ENTRIES 1. Meadow Street, PPIN 017225; owned by Setri L. Jenkins - Not Complied 2. 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - Not Complied 3. 1843 Martin Luther King Blvd; owned by Jimmy O. & Mary Lois Thompson - Not Complied 4. 2634 Roosevelt Avenue, PPIN 013074; owned by John W. and Willie Delores Hunter, Jr. Estate - Not Complied On motion of Mayor Flaggs, and seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to grant one (1) extension no more than sixty (60) days with a thirty (30) day progress. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-20-0765 Approve Pay Application No. 7 in the amount of $130,097.38 with PATH Company for Energy Equipment Installation Contract Attachments: PATH application 7 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Application No. 7 in the amount of $130,097.38 with PATH Company for Energy Equipment Installation Contract. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Transfer in the Sewer Department (1); Transfer in the Gas Department (1); Transfer in the Street Department (1); Longevity Pay in the Street Department (1); Longevity Pay in the Fire Department (2); Pay Adjustment in the Fire Department (1); Suspension in the Sewer Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Transfer in the Sewer Department (1); Transfer in the Gas Department (1); Transfer in the Street Department (1); Longevity Pay in the Street Department (1); Longevity Pay in the Fire Department (2); Pay Adjustment in the Fire Department (1); Suspension in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City of Vicksburg Page 6 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 10, 2020 City Clerk, Fermika Smith - Interim Human Resource Director, Deborah A. Nickson - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0782 Transfer - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Laborer at $8.47 per hour to a Pump Station Technician/Assistant Foreman at $11.00 per hour, effective August 12, 2020, in the Sewer Department. This is a replacement for the pump station tech and employee has been performing the duties since former employee left. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0783 Transfer - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Foreman from $10.01 per hour to a TV Truck Technician at $11.50 per hour Gas Department, effective August 12, 2020. Employee is being transferred as a locator and camera truck operator. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0784 Transfer - Street Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Concrete Finisher from $11.60 per hour to an Asphalt Foreman at $12.60 per hour in the Street Department, effective August 12, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0785 Longevity Pay - Street Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the .08 cents Longevity Pay of a Concrete Finisher from $13.48 ($13.39 + .09) per hour to $13.56 ($13.39 + .09 + .08) per hour in the Street Department, effective August 11, 2020 for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0786 Longevity Pay - Fire Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the .06 cents Longevity Pay of a Firefighter from $10.64 ($10.58 + .06) per hour to $10.70 ($10.58 + .06 + .06) per hour, effective August 11, 2020, for ten (10) years of service; a Firefighter from $12.63 ($12.44 + .06 + .06 + .07) per hour to $12.69 ($12.44 + .06 + .06 + .07 + .06) per hour, effective August 12, 2020, for twenty (20) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0787 Pay Adjustment - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Captain III from $14.94 ($14.69 + .25) per hour to a Captain IV at $15.24 ($14.99 + .25) per hour in the Fire Department, effective July 29, 2020. Employee has met requirements for increase in Tier Pay System (includes 20 years of longevity pay of .25 cents). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0788 Suspension - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Foreman for two (2) days, effective August 10, 2020, in the Sewer Department. Employee has three (3) unexcused absences. This is a violation of the City of Vicksburg's Attendance Policy and the Personnel Rules and Regulations 4.1 (i) and (p). The motion was adopted unanimously by the following vote: City of Vicksburg Page 7 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 10, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0841 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 17, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 9/8/2020

Agenda

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Meeting Agenda Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, August 10, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order 2. Roll Call 3. Board Comments: 4. Adopt Agenda Recognitions: A. ID-20-0780 Employee Anniversaries: 10 years of service: Kevin Bass - Street Department; Kenneth Conley - Fire Department 20 years of service: Lee Roy Anderson - Fire Department Approval of Consent Agenda Items: A. ID-20-0760 Adopt Board Meeting Minutes for: 1. July 24, 2020 B. ID-20-0781 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) 2. New Hires - Water Department (2) 3. New Hire - Sewer Department (1) C. ID-20-0779 Approve Additions to Employee Driver's List: 1. Berry Bailey 2. Anthony Smith 3. Tracy Dart Attachments: Driver's List D. ID-20-0743 Adopt Final Resolution Granting Exemption from Ad Valorem Taxation for: 1. Vicksburg Forest Products, LLC Attachments: Final Order Vicksburg Forest City of Vicksburg Page 1 Printed on 8/7/2020 Board of Mayor and Aldermen Meeting Agenda August 10, 2020 E. ID-20-0755 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates June 30, 2020 and July 14, 2020 in the amount of $45,522.32 Attachments: 911 Payment F. ID-20-0756 Approve request for advertisement in the amount of $500.00 for The Best of Mississippi Awards pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: MS Awards Sponsorship G. ID-20-0768 Authorize City Clerk to advertise Sealed Bids for Demolition of 1720 Crawford Street under Blight Elimination Program Attachments: BEP 1720 Advertisement H. ID-20-0773 Authorize City Clerk to advertise Sealed Bids for Hallsferry Sports Complex Pickleball Court Construction Attachments: Halls Ferry Pickleball Ad I. ID-20-0762 Approve invoice #1055 for payment in the amount of $2,000.00 [$1,000.00 for invoice #1386 and $1,000.00 for invoice #1420] from Vicksburg Daily News for COVID-19 advertisement pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: VDN Invoice Statement 1055 J. ID-20-0769 Authorize issuance of the following requisitions: 1. Number 2008860 in the amount of $26,130.00 written to Cannon CDJR, LLC of Greenwood, MS for the purchase of one (1) 2020 Dodge Ram 1500 crew cab truck for the Water Department [State Contract] 2. Number 2008908 in the amount of $13,885.00 written to Well Bilt Industries USA, LLC to purchase hanger door operations for the Airport pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Purchasing requisition Requisition 2008908 K. ID-20-0777 Authorize Mayor to execute Agreement with Allen & Hoshall for Professional Services Bazinski Park Road to Construct Road Improvements and Road Extensions to the south of the Existing Chick-fil-A on Halls Ferry Road to Bazinski Park Attachments: Allen & Hoshall Road Improve L. ID-20-0791 Approve Claims Docket City of Vicksburg Page 2 Printed on 8/7/2020 Board of Mayor and Aldermen Meeting Agenda August 10, 2020 Routine Agenda: A. ID-20-0789 Receive Sealed Bids for: 1. NCRS Erosion Control Project - Hennessey Bayou B. ID-20-0790 Receive Request for Qualifications for: 1. Engineering Services C. ID-20-0747 Authorize City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Wednesday, September 2, 2020 at 5:30 p.m. D. ID-20-0761 Authorize Mayor to execute Agreement with Edmunds GovTech Attachments: Vicksburg City Ms-AMR Interface 7-9-20 E. ID-20-0764 Approve invoice #04062005 in the amount of $1,705.00 from Chism Strategies for the month of April 2020 Attachments: Chism Strategies Invoice 04062005 F. ID-20-0766 Accept Proposal from Neel Schaffer for Phase I Cultural Resources Survey for the Proposed Levee Street Improvements Project Attachments: Levee Street Improvements Project CRS_proposal_revised_hs 08042020 G. ID-20-0767 Authorize Mayor to execute Application for Reimbursement No. 3 with Mississippi Department of Transportation Aeronautics Division for Hangar Rehabilitation at the Vicksburg Municipal Airport (Multimodal Project No. MM-0073-0220) Attachments: Multimodal Reimbursement Request Draw #3 H. ID-20-0770 Authorize Mayor to execute Request for Cash No. 14 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink) Attachments: MHC Request for Cash #14 I. ID-20-0771 Approve Transfer of Funds from Mississippi Home Corporation in the amount of $40,000.00 to Re-allocate and Assist with three (3) rehab homes: 1. 1703 Grove Street 2. 1236 East Avenue 3. 1416 Grove Street Attachments: Ted Davis & Assoc. Transfer of Funds City of Vicksburg Page 3 Printed on 8/7/2020 Board of Mayor and Aldermen Meeting Agenda August 10, 2020 J. ID-20-0772 Authorize Mayor to execute Application to Mississippi Office of Homeland Security for FY2020 State Homeland Security Grant (SHSG) Program for the Vicksburg Fire Department to purchase portable radios and a multi-bank radio charger Attachments: Homeland Security K. ID-20-0775 Adopt Budget Amendments L. ID-20-0778 Ratify Grant Agreement to FAA for Vicksburg Municipal Airport Project No. 3-28-0073-012-2020 Attachments: Grant 3-28-0073-012-2020 M. ID-20-0774 Approve the following with Yazoo & Mississippi Valley Railroad Depot Stabilization MDOT Project No. [STP-0440-00(014)] LPA/106875-701000 and Accept the following Close-Out Documents: 1. Final Pay Estimate #13 in the amount of $11,475.00 2. Certification of Payments to Subcontractors 3. Consent of Surety Attachments: MDOT Final Payment 13 N. ID-20-0746 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments O. ID-20-0765 Approve Pay Application No. 7 in the amount of $130,097.38 with PATH Company for Energy Equipment Installation Contract Attachments: PATH application 7 Executive Session: A. ID-20-0782 Transfer - Sewer Department (1) B. ID-20-0783 Transfer - Gas Department (1) C. ID-20-0784 Transfer - Street Department (1) D. ID-20-0785 Longevity Pay - Street Department (1) E. ID-20-0786 Longevity Pay - Fire Department (2) F. ID-20-0787 Pay Adjustment - Fire Department (1) G. ID-20-0788 Suspension - Sewer Department (1) City of Vicksburg Page 4 Printed on 8/7/2020 Board of Mayor and Aldermen Meeting Agenda August 10, 2020 Adjournment Next Regular Meeting, 10:00 a.m., Monday, August 17, 2020 City of Vicksburg Page 5 Printed on 8/7/2020

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