Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, August 17, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0802 Employee Anniversaries: 25 years of service: Perry Jones - Police Department Mayor Flaggs recognized Perry Jones of the Police Department with twenty-five (25) years of service. The Mayor and Aldermen congratulated Perry Jones for his years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0803 Approve the following Personnel Action Forms: 1. New Hire - Sewer Department (1) 2. New Hires - Ambulance Department (2) 3. New Hire - Parks & Recreation (1) Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. B. ID-20-0800 Approve Addition to Employee Driving List: 1. Suneet Dixon - Sewer Department C. ID-20-0795 Receive Vicksburg Police Department Crime Statistic Report for: 1. July 2020 Attachments: Crime Stats for June 2020 - July 2020 D. ID-20-0798 Accept Southern Cultural Heritage Foundation Report City of Vicksburg Page 1 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 17, 2020 Attachments: SCHF Calendar of events August 2020 E. ID-20-0801 Approve invoice #157259 for payment in the amount of $135.00 from Vicksburg Post for Kids Page Advertisement pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: KIDS PAGE-MAYOR FLAGGS (003) Routine Agenda: A. ID-20-0797 Adopt Budget Amendments On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to adopt the Budget Amendments for August 17, 2020. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs B. ID-20-0799 Adopt Social Media Use Policy Attachments: Social Media Policy On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to adopt the Social Media Use Policy. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs C. ID-20-0794 Ratify Agreement Between Board of Mayor and Aldermen and Allen & Hoshall for Professional Services Main Street Building to Repair the Existing Leaking Roof and Incorrect Roof Drainage Issues Attachments: Main St Building Agreement On motion of Mayor Pro-tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to ratify the Agreement Between Board of Mayor and Aldermen and Allen & Hoshall for Professional Services Main Street Building to Repair the Existing Leaking Roof and Incorrect Roof Drainage Issues. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs D. ID-20-0792 Authorize Mayor to Federally Declare Disaster FEMA-4528-DR-MS Public Assistance Program for COVID-19: 1. Adopt Resolution Designating Applicant Representative for the State-Local Disaster Assistance Agreement 2. Authorize Mayor to Execute MEMA State-Local Disaster Assistance Agreement 3. Authorize Mayor to Execute Designation of Applicant Agent for Public Assistance 4. Authorize Mayor to Execute Federal Funding Accountability and Transparence (FFATA) Reporting Form [Blue Ink] Attachments: Resolution State Local Disaster On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to authorize the Mayor to Federally Declare Disaster FEMA-4528-DR-MS Public Assistance Program for COVID-19: 1. Adopt Resolution Designating Applicant Representative for the State-Local Disaster Assistance Agreement; 2. Authorize Mayor to Execute MEMA State-Local Disaster Assistance Agreement; 3. Authorize Mayor to Execute Designation of Applicant Agent for Public Assistance; 4. Authorize Mayor to Execute Federal Funding Accountability and Transparence (FFATA) Reporting Form [Blue Ink]. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 17, 2020 Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs E. ID-20-0796 Accept Grant Award from the U.S. Environmental Protection Agency (EPA) for the Brownfields Assessment and Cleanup Cooperative Agreement Attachments: Community Wide Assessement Project On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept the Grant Award from the U.S. Environmental Protection Agency (EPA) for the Brownfields Assessment and Cleanup Cooperative Agreement. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs F. ID-20-0793 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Community Development Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to cut, clean and demolish the following properties: 1. 501 Klein Street, PPIN 015919; owned by Homer & Kim Wilkes - (Remove dilapidated structure(s)) 2. 1317 Main Street, PPIN 018672; owned by Yolande T. Robbins & J. E. Rose - (Cut grass/weeds, remove trash & debris) 3. 1321 Main Street, PPIN 018673; owned by Patrice L. Rose - (Cut grass/weeds, remove trash & debris) 4. 2123 Pearl Street, PPIN 015919; owned by Homer & Kim Wilkes - (Remove dilapidated structure(s)) 5. 63 Kings Street, PPIN 023632; owned by Andrew Bell, Jr., Estate - (Cut grass/weeds, remove trash & debris, remove dilapidated structure(s)) 6. 4440 North Washington Street, PPIN 017084; owned by Alex Miller, Sr., Estate - (Remove dilapidated structure) RE-ENTRIES 1. Bowmar Avenue, PPIN 029752; owned by State of Mississippi - (Cut grass/weeds, remove trash & debris) 2. 808 Bowmar Avenue, PPIN 016688; owned by Howard Pittman et al - (Cut grass/weeds, remove trash & debris) 3. 1305 Bowmar Avenue, PPIN 016767; owned by State of Mississippi - (Cut grass/weeds, remove trash & debris) 4. 1046 Meadow Street, PPIN 017231; owned by Marcella Price Walton Estate c/o Barbara Marshall - (Cut grass/weeds, remove trash & debris) 5. 1719 Military Avenue, PPIN 015580; owned by Alice Harris Estate et al c/o Maxine Wilson -(Cut grass/weeds, remove trash & debris) 6. Roosevelt Avenue, PPIN 013069; owned by Meldora Curtis et al c/o Myrtle W. Booker - (Cut grass/weeds, remove trash & debris) 2630 Roosevelt Avenue, PPIN 013072; owned by Heat Management LLC - (Cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 501 Klein Street, PPIN 015919; owned by Homer & Kim Wilkes - Not Complied. Requested sixty (60) day extension with thirty (30) day progress report 2. 1317 Main Street, PPIN 018672; owned by Yolande T. Robbins & J. E. Rose - City of Vicksburg Page 3 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 17, 2020 Complied 3. 1321 Main Street, PPIN 018673; owned by Patrice L. Rose - Complied 4. 2123 Pearl Street, PPIN 015919; owned by Homer & Kim Wilkes - Not Complied. Requested sixty (60) day extension with thirty (30) day progress report 5. 63 Kings Street, PPIN 023632; owned by Andrew Bell, Jr., Estate - Not Complied. Remove 1/2 of the trash & debris 6. 4440 North Washington Street, PPIN 017084; owned by Alex Miller, Sr., Estate - Not Complied, but have started demo of structure. Requested thirty (30) day extension. RE-ENTRIES 1. Bowmar Avenue, PPIN 029752; owned by State of Mississippi - Not Complied 2. 808 Bowmar Avenue, PPIN 016688; owned by Howard Pittman et al - Not Complied 3. 1305 Bowmar Avenue, PPIN 016767; owned by State of Mississippi - Not Complied 4. 1046 Meadow Street, PPIN 017231; owned by Marcella Price Walton Estate c/o Barbara Marshall - Not Complied 5. 1719 Military Avenue, PPIN 015580; owned by Alice Harris Estate et al c/o Maxine Wilson - Not Complied 6. Roosevelt Avenue, PPIN 013069; owned by Meldora Curtis et al c/o Myrtle W. Booker - Not Complied 2630 Roosevelt Avenue, PPIN 013072; owned by Heat Management LLC - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Executive Session: Mayor Pro-Tem Monsour, Jr. moved the Mayor Pro-Tem and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Pro-Tem Monsour, Jr., Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor Pro-Tem and Alderman discussed whether or not they should go into executive session. Mayor Pro-Tem Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Police Department (3); Pay Adjustment in the Water Department (1); Suspension in the Ambulance Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Pro-Tem Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor Pro-Tem and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Police Department (3); Pay Adjustment in the Water Department (1); Suspension in the Ambulance Department (1). The Mayor Pro-Tem and Alderman are now in executive session. Those present at the executive session were Mayor Pro-Tem Monsour, Jr., Alderman Mayfield, Nancy Thomas - City Attorney, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Deborah A. Nickson, Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabitha Martin Crawford - Police Officer. Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. A. ID-20-0804 Pay Adjustments - Police Department (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of a Patrol Officer from City of Vicksburg Page 4 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 17, 2020 $15.19 per hour to an Officer-FTO at $15.94 ($15.19 + .75) per hour, effective August 17, 2020. Officer is serving as a Field Training Officer; an Officer-FTO from $17.39 per hour to a Patrol Officer at $16.64 ($17.39 - .75) per hour, effective August 21, 2020. Employee is no longer serving as an FTO; a Police Officer at $16.64 per hour to $16.84 ($16.64 + .20) per hour, effective August 25, 2020. Officer is entitled to an additional .20 cent per hour increase for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0805 Pay Adjustment - Water Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Water Foreman from $9.27 per hour to $9.77 per hour, effective August 26, 2020 in the Water Department. As an oversight, employee was not given the additional .50 cent increase after the minimum wage in 2019 aligned with other foremen. Base pay for a foreman is $9.50 per hour. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0806 Suspension - Ambulance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Firefighter/Ambulance IV for three (3) shifts (72) hours, effective August 25, 28 and 31, 2020 in the Ambulance Department. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift Employees, 7 occurrences (July 26, 2020). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0857 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, August 25, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 9/8/2020