Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, August 25, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kimberly Nailor, Prosecuting Associate City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0827 Employee Anniversaries: 5 years of service: Debra Goodman - Administration 30 years of service: Garnet VanNorman - Public Works Mayor Flaggs recognized Debra Goodman in Administration with five (5) years of service and Garnet VanNorman in the Public Works Department with thirty (30) years of service. The Mayor and Aldermen congratulated Debra Goodman and Garnet VanNorman for their years of service with the City of Vicksburg. B. ID-20-0840 Proclamation Naming September 4, 2020 "Randy Wright, Sr., Day" In Vicksburg Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0828 Approve the following Personnel Action Forms: 1. New Hire - Parks & Recreation (1) 2. New Hires - Police Department (4) 3. New Hire - Animal Control (1) 4. Resignation - Ambulance Department (1) 5. Resignation - Gas Department (1) B. ID-20-0808 Declare Monday, September 7, 2020 a City holiday in observance of Labor Day pursuant to Section 3-3-7 of the Mississippi Code of 1972 C. ID-20-0812 Approve invoice #3712 for payment in the amount of $3,274.98 from Vicksburg-Tallulah Regional Airport for the month of July 2020 City of Vicksburg Page 1 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 25, 2020 Attachments: VTR Invoice D. ID-20-0816 Approve request from Peggy Carter for American Cancer Society Action Network Event: 1. Permission to hold the Lights of Hope Event on the steps of City Hall at 11:00 a.m. on Saturday, September 12, 2020 2. Block Walnut and Crawford Streets from 10:00 a.m. to 1:00 p.m. Attachments: Lights of Hope Event E. ID-20-0818 Approve the following request for advertisement from the Vicksburg Post: 1. Live Vicksburg 2021 publication in the amount of $725.00 2. Vicksburg Living magazine in the amount of $2,160.00 (6 issues at $360.00 per issue) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Live Vicksburg Advertisement Vicksburg Living Advertisement Mayor Flaggs stated that purchasing an advertisement from Live Vicksburg 2021 and Vicksburg Living magazine will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Live Vicksburg 2021in the amount of $725.00 and Vicksburg Living magazine in the amount of $2,160.00 (6 issues at $360.00 per issue). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. F. ID-20-0819 Approve invoice #92907 in the amount of $780.00 for Kids Page advertisement - 12 months for the Mayor's Office pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Kids Page Advertisement G. ID-20-0823 Authorize City Clerk to transfer funds from the following separate/special bank accounts and place into City's pooled cash account: 1. Mississippi Home Corp (MHC) Grant Funds Account in the amount of $201.00 2. ERBR Kemp Bottom Bridge Project Account in the amount of $98,762.59 3. City of Vicksburg Feasibility Study Account in the amount of $59,562.00 4. City of Vicksburg 2016 COV Tourism Account in the amount of $25,973.13 5. From W&G Account to Gen Obligation Bond Account in the amount of $1,406,999.64 H. ID-20-0824 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates July 31, 2020 and August 14, 2020 in the amount of $46,478.32 Attachments: 911 Payment I. ID-20-0826 Accept the recommendation of Stantec Consulting Services to award bid and contract for NRCS Erosion Control Project - Hennessey Bayou to Anderson Contracting, LLC in the amount of $2,995,315.00 if funding is available to construct the project Attachments: Hennessey Recom Award J. ID-20-0836 Approve invoice #1394 in the amount of $360.00 from Front Porch Fodder for Live Vicksburg website pursuant to Section 17-3-1 and Section 17-3-3 City of Vicksburg Page 2 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 25, 2020 of the Mississippi Code Attachments: Invoice_1394_from_Front_Porch_Fodder K. ID-20-0809 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark, 2. BancorpSouth. L. ID-20-0811 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Tax Collection 6. Credit Card 7. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax Collection Tax Collection The City Sexton presented report of collections, account opening graves etc. for the month of July 2020 as follows: Dillon-Chisley Funeral Home - $875.00; Glenwood Funeral Home - $1,350.00; Fisher Funeral Home - $400.00; W.H. Jefferson Funeral Home - $1,925.00; Lakeview Memorial Funeral Home - $2,000.00; Riles Funeral Home - $200.00; C.J. Williams Mortuary Services - $1,400.00; Miscellaneous Funerals - $70.00. Total amount for the month of July 2020 was: $8,220.00. Total burials were: 31. The City Clerk presented the Privilege License Report for new businesses for the month of July 2020. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $169,629.03 for July 2020. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of July 2020. The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of July 2020. The City Clerk presented the July 2020 Credit Card report for approval as follows: Purchasing Department - $1,742.51. The City Clerk presented the July 2020 Detailed Budget Report for approval. Attachments: Supporting documentation following minutes: Routine Agenda: A. ID-20-0807 Public Hearing Downtown Taxing District On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to open the Public Hearing Downtown Taxing District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Today being the date set for hearing any objections to levying a special assessment on Commercial Real Property lying with the area described as follows: Commence at a point where the centerline of Jackson Street intersects with the centerline of Cherry Street, said point being the Point of Be¬ginning run south City of Vicksburg Page 3 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 25, 2020 along the centerline of Cherry Street to the point of intersection with the centerline of China Street; from said point run east along the centerline of China Street to the point of intersection with the centerline of Adams Street; from said point run south along the centerline of Adams Street to the point of intersection with the south right of way line of South Street; from said point run west to a point which is the intersection of the south right of way line of South Street and the northwest corner of Lot 5 of Nathan Seymour Survey as recorded in the land records of Warren County in Deed Book Q at page 471; from said point run south along the west line of said Lot 5 to the southwest corner of said Lot 5 which point is on the north right of way of Harrison Street; from said point run south to a point which is the intersection of the south right of way line of Harrison Street and the west right of way line of Vick Street; from said point run south along the west right of way line of said Vick Street to a point, said point being the intersection of the west right of way of line of Vick Street and the north line of that property conveyed to Vicksburg Senior Associates L.P., as described in the land records of Warren County in Deed Book 1204 Page 533; from said point run across Vick Street, thence along the east right of way of said Vick Street, N 07 degrees 57 minutes 56 feet E, 16.34 minutes to an iron pin at the northwest corner of the City of Vicksburg parcel as recorded in Deed Book 266 at Page 575 of the aforesaid Land Records; thence leave the east right of way of Vick Street and run along the north line of the said City of Vicksburg parcel, the following courses and distances: S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence N 07 degrees 57 minutes 56 feet E, 3.00 minutes to an iron pin; thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; hence S 07 degrees 57 minutes 56 feet W, 40.00 minutes to an iron pin thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence S 07 degrees 57 minutes 56 feet W, 16.00 minutes to an iron pin at the northwest corner of Lot 15 of the W.L. Polk’s Survey of the Emanuel Property (DB58/PG414); thence along the north line of Lots 15, 14, 13, 12, and 11 of said W.L. Polk’s Survey of the Emanuel Property, S 82 degrees 02 minutes 04 feet E, 190.00 minutes to an iron pin on the north line of said Lot 11 which lies 10 minutes west of the northeast corner of said Lot 11; thence along a line that lies 10.00 minutes W of the east line of said Lot 11, S 07 degrees 57 minutes 56 feet W, 157.12 minutes to an iron pin on the north line of Vick Street which is not opened; thence along the north line of said Vick Street (not opened), S 56 degrees 22 minutes 04 feet E, 11.10 minutes to an iron pin at an angle point in the northeast line of said Vick Street (not opened); thence along the east line of said Vick Street (not opened), S 10 degrees 02 minutes 04 feet E, 123.92 minutes to an iron pin on the northeast line of the Railroad property as described in Deed Book Y at Page 41 of said Land Records; thence along the east line of said Railroad property N 25 degrees 22 minutes 04 feet W, 39.26 minutes to an iron pin at the northeast corner of said Railroad property; thence westerly along the north line of said Railroad property to the point of its intersection with the east right of way line of Cherry Street; from said point run in a westerly direction across Cherry Street to a point which is the intersection of the west right of way line of Cherry Street and the north line of said Railroad property; thence continuing westerly along the north right of way line of said Railroad property to a point which is the intersection of the east right of way of Monroe Street and the north line of said Railroad property; run thence westerly across Monroe Street to a point which is the intersection of the north line of said Railroad property and the west right of way line of Monroe Street; thence run northwesterly along the west right of way line of Monroe Street to a point which is the intersection of the west right of way line of Monroe Street and the south right of way line of an unopened portion of Bridge Street; thence west along said south right of way line of Bridge Street to a point which is the intersection of said south right of way line of Bridge Street and the east right of way line of Washington Street; thence westerly on a line which is the projection of the south right of way line of Bridge Street to its intersection with the west right of way line of Washington Street; thence northerly along the west right of way line of Washington Street to a point which is the intersection of the west right of way line of Washington Street and the south right of way line of Depot; then west along the south right of way line of Depot Street to a point which is the intersection of the south right of way line of Depot Street and the east right of way line of Depot Street; run then north across Pearl Street to a point which is the intersection of the north right of way line of Depot and the east right of way line of Pearl Street, run thence along the east right of way of Pearl Street to a point which is the intersection of the east right of way line of Pearl Street and the south right of way line of South Street; then run north along a projection of the east right of way line of Pearl Street to a point which is the intersection of said projected line and the center line of the South Street right of way; from said point run west along an extension of the centerline of South Street to the point of intersection of the live thalweg of the Yazoo River Diversion City of Vicksburg Page 4 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 25, 2020 Canal; from said point run northerly along the live thalweg of the Yazoo River Diversion Canal to the point of intersection of a westerly extension of the centerline of First East Street; from said point run east along the westerly extension of the centerline of First East Street to the point of intersection of the westerly extension of the centerline of First East Street with the centerline of Washington Street; from said point run east along the centerline of First East Street to the point of intersection with the centerline of Cherry Street; from said point run south along the centerline of Cherry Street to the Point of Beginning. The City Clerk presented proof of publication of legal advertisement setting this date and time for public hearing. A copy of the proof was directed to be inserted in the transcript of the proceedings of the Board. The testimony was taken by Cathy M. White, Official Court Reporter, and is made a matter of record hereof as though fully set out herein. The City Clerk presented notice to tax payers by order of Resolution along with the return receipts for notifying property owners of the public hearing. The hearing was turned over to Kristy Kilroy, of the Main Street Board of Directors. No one came in opposition to establishing the Special Assessment on Commercial Real Property in the Downtown Taxing District. Upon completion of the testimony, on motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg voted to close the hearing for the Downtown Taxing District. Mayor Flaggs thanked Ms. Kilroy for attending the meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0825 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for August 25, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0817 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of Agenda for August 25, 2020 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2307 Clay Street, PPIN 017750; owned by Ernest Martial Abraham Trust & Ernest Abraham Family Trust c/o Rene Abraham - (Remove dilapidated building & accessories) 2. 502 Fairground Street, PPIN 024008; owned by Symbiotic Partners LLC - (Cut grass/weeds, remove trash & debris, remove dilapidated building) 3. 1609 Grove Street, PPIN 017614; owned by Joseph T. Bingham, Jr. - (Cut grass/weeds, remove trash & debris, remove inoperable, dismantled, unlicensed vehicle) 4. 2503 Togo Street, PPIN 015584; owned by Revenant Properties LLC - (Cut grass/weeds, remove trash & debris) RE-ENTRIES 1. 1705 Grove Street, PPIN 017616; owned by Gladys G. Bingham - (Cut grass/weeds, remove trash & debris) 2. 1607 Main Street, PPIN 017521; owned by State of MS(Eugene Houston) - (Cut grass/weeds, remove trash & debris) 3. 1832 Martin Luther King Blvd, PPIN 020627; owned by Gloria L. Kline - (Cut grass/weeds, remove trash & debris) 4. 1104 Third North Street, PPIN 018822; owned by State of Mississippi - (Cut grass/weeds, remove trash & debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the City of Vicksburg Page 5 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 25, 2020 property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 2307 Clay Street, PPIN 017750; owned by Ernest Martial Abraham Trust & Ernest Abraham Family Trust c/o Rene Abraham - Not complied. 30 days to comply, if not, go forward with demolition 2. 502 Fairground Street, PPIN 024008; owned by Symbiotic Partners LLC - Not complied 3. 1609 Grove Street, PPIN 017614; owned by Joseph T. Bingham, Jr. - Not complied. 30 day extension. Car to be removed today 4. 2503 Togo Street, PPIN 015584; owned by Revenant Properties LLC - Complied RE-ENTRIES 1. 1705 Grove Street, PPIN 017616; owned by Gladys G. Bingham - Not complied. 30 day extension 2. 1607 Main Street, PPIN 017521; owned by State of MS(Eugene Houston) - Not complied 3. 1832 Martin Luther King Blvd, PPIN 020627; owned by Gloria L. Kline - Not complied 4. 1104 Third North Street, PPIN 018822; owned by State of Mississippi - Not complied Substitute motion by Alderman Monsour, Jr., and seconded by Alderman Mayfield from this day forward, if this administration has addressed property(ies) that has come before this Board again, and the property owner(s) has/have been given an opportunity for extension, they will not be given a second opportunity. The Board will move forward with whatever action the Community Director has taken. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0813 Adopt Resolution declaring service weapon surplus and Authorize sale to Officer Jason Wood accordance with Section 45-9-131 of the Mississippi Code of 1972 Attachments: Resolution Surplus Weapon On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution declaring service weapon surplus and Authorize sale to Officer Jason Wood accordance with Section 45-9-131 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0822 Adopt Resolution of the Board of Mayor and Aldermen to Submit Debts to the Mississippi Intercept Company, LLC ("MIC") for Submission to the Mississippi Department of Revenue ("MDOR") on Behalf of the City Pursuant to the Local Government Debt Collection Setoff Act Attachments: Resolution Debt Collection Setoff Act On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution of the Board of Mayor and Aldermen to Submit Debts to the Mississippi Intercept Company, LLC ("MIC") for Submission to the Mississippi Department of Revenue ("MDOR") on Behalf of the City Pursuant to the Local Government Debt Collection Setoff Act. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0814 Authorize Mayor to execute Gateway Agreement for Government Entities with US Bank Attachments: Shell GOVERNMENT ENTITIES Gateway End User Agreement (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Gateway Agreement for Government Entities with US Bank. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 25, 2020 G. ID-20-0815 Authorize Mayor to execute Subscription Service Agreement with QT POD, LLC Attachments: Vicksburg Subscription and Cell Agreement Ver 2 city of Vicksburg On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Subscription Service Agreement with QT POD, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0820 Authorize Mayor to execute Agreement with Bottin Consulting Group, Inc. for Appraisal Services of property located at 4211 Rifle Range Road Attachments: Engagement Letter - 4211 RIFLE RANGE ROAD On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Bottin Consulting Group, Inc. for Appraisal Services of property located at 4211 Rifle Range Road. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0821 Authorize Mayor to execute an Interchange Agreement with Mississippi Transportation Commission to install "Welcome to Vicksburg" signs along the Interstate 20 corridor Attachments: Welcome Signs Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute an Interchange Agreement with Mississippi Transportation Commission to install "Welcome to Vicksburg" signs along the Interstate 20 corridor. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0835 Authorize Mayor to execute Special Services under Operations and Maintenance Agreement dated October 23, 2013 between Southern Natural Gas Company and the City of Vicksburg Attachments: 732200 SS Agreement Vicksburg 08-03-2020 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Special Services under Operations and Maintenance Agreement dated October 23, 2013, between Southern Natural Gas Company and the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-20-0838 Authorize Mayor to execute Change Order No. 1 with Concept Home Builders for additional work required for electrical and plumbing modifications in Hangar A restroom Attachments: Change Order #1 Hangar A restroom On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order No. 1 with Concept Home Builders for additional work required for electrical and plumbing modifications in Hangar A restroom. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-20-0839 Approve Invoice #COV100 in the amount of $13,500.00 from Concept Home Builders for bathroom project in Hangar A / additional electrical and plumbing Attachments: Invoice #cov100 Concept Home Builders On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Invoice #COV100 in the amount of $13,500.00 from Concept Home Builders for bathroom project in Hangar A additional City of Vicksburg Page 7 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 25, 2020 electrical and plumbing. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. M. ID-20-0810 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 1822-1823; 163985; 164298-164675. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Request for Additional Medical Leave in the Fire Department (1); Education Incentive Request in the Fire Department (1); Pay Adjustments in the Ambulance Department (2); Promotion in Water & Gas Administration (1); Transfer in the Gas Department (1); Suspensions in the Sewer Department (2). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Additional Medical Leave in the Fire Department (1); Education Incentive Request in the Fire Department (1); Pay Adjustments in the Ambulance Department (2); Promotion in Water & Gas Administration (1); Transfer in the Gas Department (1); Suspensions in the Sewer Department (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Kimberly Nailor- Prosecuting Associate City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Tabitha Martin Crawford - Compliance Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0829 Request for Additional Medical Leave - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request for Additional Medical Leave of a Firefighter from July 29, 2020, through September 4, 2020, in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0830 Education Incentive Request - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Education Incentive Request of a Training Officer in the Fire Department. The motion was adopted unanimously by the City of Vicksburg Page 8 Printed on 9/8/2020 Board of Mayor and Aldermen Minutes - Final August 25, 2020 following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0831 Pay Adjustments - Ambulance Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of a Firefighter/Ambulance V from $11.89 per hour to a Firefighter/Paramedic IV at $14.30 per hour, effective August 26, 2020. Employee has completed paramedic school and received National Registry of EMT's paramedic certification; a Firefighter/Ambulance III from $11.42 per hour to a Firefighter/Ambulance IV at $11.89 per hour, effective August 26, 2020. Employee has completed requirements for increase in Tier Pay System and is assigned to an ambulance in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0832 Promotion - Water & Gas (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotion of an Adjustment Specialist from $14.27 ($14.18 + .09 long) per hour to a Utility Service Administrator at $16.09 ($16.00 + .09) per hour, effective August 26, 2020 in Water & Gas Administration.The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0833 Transfer - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Deputy Court Clerk from $11.33 per hour to a Gas Dispatcher at $9.33 per hour, effective August 26, 2020, in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0834 Suspensions - Sewer Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspensions of a Laborer for two (2) days, effective August 25, 2020. Employee violated the City of Vicksburg's Attendance Policy and Personnel Rules and Regulations 4 (i), (p) and (z). He has three (3) unexcused absences; a Pump Station Tech/Assistant Foreman for two (2) days, effective August 26, 2020. Employee has three (3) unexcused absences and has violated the City of Vicksburg's Attendance Policy and Personnel Rules and Regulations 4.1 (i), (p) and (x) in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0865 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, September 8, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 9 Printed on 9/8/2020