Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, September 10, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Routine Agenda Letter O (ID-20-0907) Ratify Proclamation Regarding the Reopening Vicksburg While Minimizing Risk of Infection and to Prevent the Spread of COVID-19 Effective September 10, 2020, at 10:00 a.m. ADD: After Executive Session Letter P (ID-20-0908) Authorize City Clerk to Advertise for Request for Qualifications for Engineering Services to Support Preliminary and Ongoing Services Comparative Costs Analysis of Sites and Due Diligence Related to Potential Future Development of Vicksburg Port On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0893 Employee Anniversaries: 10 years of service: Billy Jeffers - Police Department 25 years of service: Johnny Trisby - Gas Department; Keith Chiles - Landscaping; Johnnie Willis - Water Department 30 years of service: LeMorris Williams - Building Maintenance Mayor Flaggs recognized Billy Jeffers of the Police Department with ten (10) years of service. Johnny Trisby in the Gas Department, Keith Chiles in Landscaping and Jonnie Willis in the Water Department for twenty-five (25) years of service each. LeMorris Williams in Building Maintenance with thirty (30) years of service. The Mayor and Aldermen congratulated Billy Jeffers, Johnny Trisby, Keith Chiles, Johnnie Willis and LeMorris Williams for their years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 1 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final-revised September 10, 2020 A. ID-20-0894 Approve the following Personnel Action Forms: 1. New Hire - Court Services (1) 2. New Hire - Sewer Department (1) 3. Resignation - Police Department (1) B. ID-20-0884 Approve the following with Moss Construction Co. for James "Fuzzy" Johnson Park Improvements: 1. Pay Estimate No. 3 - Final in the amount of $20,587.25 2. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: Fuzzy Johnson Final Pay App C. ID-20-0885 Authorize Contribution in the amount of $40,000.00 to the Vicksburg-Warren Economic Development Foundation pursuant to Section 21-19-44 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Warren Contribution D. ID-20-0897 Approve Additions to Employee Driving List: 1. Jimmy Williams - Sewer Department 2. Wanda Mason - Court Services E. ID-20-0899 Accept Southern Cultural Heritage Foundation Report Attachments: SCHF Calendar of events September 2020 F. ID-20-0855 Approve Claims Docket The City Clerk presented the Docket of Claims numbering; 1824-1848, 164676, 164677-165002. Routine Agenda: A. ID-20-0854 Receive Sealed Proposals for: 1. Halls Ferry Sports Complex - Pickle Ball Court Construction On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive Sealed Proposals for: 1. Halls Ferry Sports Complex - Pickle Ball Court Construction HEMPHILL CONSTRUCTION COMPANY, P.O. Box 879; Florence, MS 39073 C.O.R# 02449-MC 5% Bid Bond: Yes Proposal Signed: Yes Base Bid: $304,799.80 Alternate Bid: $68,500.00 Total Bid: $373,299.80 QUALITY COURT INDUSTRIES, LLC, 5661 Brownsfields Drive; Baton Rouge, LA 70811 C.O.R# 14747-SC 5% Bid Bond: Yes Proposal Signed: Yes Base Bid: $307,684.00 Alternate Bid: $93,900.00 Total Bid: $401,584.00 Three (3) Electronic Bids Received: CONSTRUCTION SPECIALIST, LLC, 5965 Hwy 18W, Suite 309; Jackson, MS 39209 C.O.R# 22927-MC 5% Bid Bond: Yes Proposal Signed: Yes Base Bid: $308,217.00 Alternate Bid: $51,500.00 Total Bid: $359,717.00 CENTRAL ASPHALT COMPANY, INC., 1208 National Street; Vicksburg, MS 39180 C.O.R# 11293-MC 5% Bid Bond: Yes Proposal Signed: Yes Base Bid: $313,730.50 Alternate Bid: $98,000.00 Total Bid: $411,730.50 HELLAS CONSTRUCTION, INC., 12710 Research Blvd, Suite 240; Austin, TX 78759 C.O.R# 07329-MC 5% Bid Bond: Yes Proposal Signed: Yes Base Bid: $483,317.27 Alternate Bid: $111,682.87 Total Bid: $595,000.14 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to Neel-Schaffer for review and recommendation back to the Board for review. City of Vicksburg Page 2 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final-revised September 10, 2020 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0847 Adopt Resolution to Establish Downtown Taxing District Attachments: Resolution - Establishing Taxing District On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Establish Downtown Taxing District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0848 Adopt Resolution Setting Downtown Tax Rate On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Setting Downtown Tax Rate. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0849 Adopt Tax Levy Order Attachments: Tax Levy On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Tax Levy Order. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0850 Adopt Budget and Authorize Appropriations On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget and Authorize Appropriations. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0851 Approve Vicksburg-Tallulah Airport Budget Attachments: VTR Budget On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Vicksburg-Tallulah Airport Budget. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0886 ADOPT RESOLUTION REGARDING THE VICKSBURG MAIN STREET PROGRAM Attachments: Resolution Main Street Employees On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the RESOLUTION REGARDING THE VICKSBURG MAIN STREET PROGRAM. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0887 ADOPT RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION TO MISSISSIPPI DEPARTMENT OF TRANSPORTATION FOR THE TRANSPORTATION ALTERNATIVE PROGRAM 21 Attachments: Resolution Bike Trail Grant On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION TO MISSISSIPPI DEPARTMENT OF TRANSPORTATION FOR THE TRANSPORTATION ALTERNATIVE PROGRAM 21. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final-revised September 10, 2020 I. ID-20-0888 ADOPT RESOLUTION REGARDING BUDGET FOR FISCAL YEAR 2021 Attachments: Resolution Budget FY2021 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the RESOLUTION REGARDING BUDGET FOR FISCAL YEAR 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0892 ADOPT RESOLUTION REGARDING VICKSBURG FOREST PRODUCTS, LLC Attachments: Resolution Tax Exemption On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the RESOLUTION REGARDING VICKSBURG FOREST PRODUCTS, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-20-0898 ADOPT RESOLUTION APPROVING INTERLOCAL AGREEMENT FOR EMERGENCY SERVICES Attachments: Resolution Emergency Services On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the RESOLUTION APPROVING INTERLOCAL AGREEMENT FOR EMERGENCY SERVICES. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-20-0890 Authorize Mayor to execute Contract with Anderson Contracting,LLC for the NRCS Erosion Control Project - Hennessey Bayou On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Anderson Contracting,LLC for the NRCS Erosion Control Project - Hennessey Bayou. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-20-0891 Authorize Mayor to execute the Shared Mobility Device License Agreement with Blue Duck Express, Inc., dba Blue Duck Scooters On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute the Shared Mobility Device License Agreement with Blue Duck Express, Inc., dba Blue Duck Scooters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-20-0852 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of Agenda for September 10, 2020 Master Copy of Agenda for September 10, 2020 (2) Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to cut, clean and demolish the following property: 1.) 1713 Bodley Street, PPIN 017838; owned by Willie & Ouida Milton Estate - (Remove dilapidated building) 2.) 1310 Bowmar Avenue, PPIN 006217; owned by Jesse Watson - (Remove dilapidated building, inoperable/abandoned vehicle, remove trash & debris) 3.) 719 Cherry Street, PPIN 019693; owned by Annie Mae & Abner Hearn Estate c/o Corrie Hearn Russell - (Remove dilapidated building, remove inoperable vehicle, cut grass/weeds, remove trash & debris) 4.) 1716 1/2 Crawford Street, PPIN 017852; owned by Clarance B. Young etal c/o 2827 Twin Fountains Dr - (Remove dilapidated building) 5.) 520 Depot Street, PPIN 018132; owned by M& A Investments Property of WM LLC - (Cut grass/weeds, remove trash & debris) City of Vicksburg Page 4 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final-revised September 10, 2020 6.) 2521 Drummond Street, PPIN 017004; owned by Franklin D. & Janice Berry, Sr. - (Remove dilapidated building, cut grass/weeds, remove trash & debris) 7.) 219 Enchanted Drive, PPIN 009366; owned by Michael Smerdel - (Cut grass/weeds, remove trash & debris) 8.) 728 Farmer Street, PPIN 019456; owned by Patrice Rose - (Cut grass/weeds, remove trash & debris) 9.) 1108 First North Street, PPIN 018788; owned by LaRubin Warfield - (Remove dilapidated building) 10.) 3524 Hwy 61 S, PPIN 011146; owned by Jesus Martinez - (Cut grass/weeds, remove trash & debris, remove dilapidated mobile home) 11.) 316- A Lake Hill Drive, PPIN 007720; owned by Ryan Sherstobitoff - (Cut grass/weeds, remove trash & debris) 12.) 2407 Lake Street, PPIN 017201; owned by Sylous Bradley Estate - (Cut grass/weeds, remove trash & debris) 13.) 725 Locust Street, PPIN 019483; owned by David Herman Page III - (Remove dilapidated building, cut grass/weeds, remove trash & debris) 14.) 1510 Marcus Street, PPIn 013838; owned by Kemiya Wallace - (Remove dilapidated building, cut grass/weeds, remove trash & debris) 15.) 1909 Military Avenue, PPIN 004955; owned by Hazey Winston & Calantha Barne c/o Joe Minor - (Cut grass/weeds, remove trash & debris) 16.) 2530 Oak Street, PPIN 029032; owned by Stacy Douglas Est c/o Amy Douglas Mooney - (Cut grass/weeds, remove trash & debris) 17.) 1526 Skyfarm Avenue, PPIN 019773; owned by Louise Perkins est c/o Glen Shorter - (Remove dilapidated building) 18.) 193 Spouts Spring Road, PPIN 014507; owned by Hollis M. Johnson - (Cut grass/weeds, remove trash & debris) 19.) 2910 Valley Street, PPIN 005579; owned by Martha Brown Est - (Remove dilapidated building, cut grass/weeds, remove trash & debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1.) 1713 Bodley Street, PPIN 017838; owned by Willie & Ouida Milton Estate - Not Complied 2.) 1310 Bowmar Avenue, PPIN 006217; owned by Jesse Watson - Not Complied, Only vehicle has been removed, requested 60 day extension with 30 day progress 3.) 719 Cherry Street, PPIN 019693; owned by Annie Mae & Abner Hearn Estate c/o Corrie Hearn Russell - Not Complied 4.) 1716 1/2 Crawford Street, PPIN 017852; owned by Clarance B. Young etal c/o 2827 Twin Fountains Dr - Not Complied, requested a 30 day extension 5.) 520 Depot Street, PPIN 018132; owned by M& A Investments Property of WM LLC - Complied 6.) 2521 Drummond Street, PPIN 017004; owned by Franklin D. & Janice Berry, Sr. - Not Complied, requested 90 day extension with 30 day progress 7.) 219 Enchanted Drive, PPIN 009366; owned by Michael Smerdel - Not Complied 8.) 728 Farmer Street, PPIN 019456; owned by Patrice Rose - Not Complied, requested two (2) week extension 9.) 1108 First North Street, PPIN 018788; owned by LaRubin Warfield - Not Complied 10.) 3524 Hwy 61 S, PPIN 011146; owned by Jesus Martinez - Not Complied 11.) 316- A Lake Hill Drive, PPIN 007720; owned by Ryan Sherstobitoff - Not Complied 12.) 2407 Lake Street, PPIN 017201; owned by Sylous Bradley Estate - Not Complied 13.) 725 Locust Street, PPIN 019483; owned by David Herman Page III - Not Complied, requested 30 day extension 14.) 1510 Marcus Street, PPIn 013838; owned by Kemiya Wallace - Not Complied, requested 30 day extension 15.) 1909 Military Avenue, PPIN 004955; owned by Hazey Winston & Calantha Barne c/o Joe Minor - Not Complied 16.) 2530 Oak Street, PPIN 029032; owned by Stacy Douglas Est c/o Amy Douglas Mooney - Not Complied, requested 30 day extension 17.) 1526 Skyfarm Avenue, PPIN 019773; owned by Louise Perkins est c/o Glen Shorter - Not Complied 18.) 193 Spouts Spring Road, PPIN 014507; owned by Hollis M. Johnson - Complied City of Vicksburg Page 5 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final-revised September 10, 2020 19.) 2910 Valley Street, PPIN 005579; owned by Martha Brown Est - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-20-0907 Ratify Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19 Effective September 10, 2020 at 10:00 A.M. Through 8:00 A.M. on October 5, 2020 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Ratify Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19 Effective September 10, 2020 at 10:00 A.M. Through 8:00 A.M. on October 5, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Police Department (1), Request for Medical Leave Extension in the Right of Way Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Police Department (1), Request for Medical Leave Extension in the Right of Way Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0895 Pay Adjustment - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Lt./A Watch Commander from $26.59 per hour to $26.79 ($26.59 + .20) per hour, effective September 22, 2020. Officer is entitled to an additional .20 cent per hour increase for ten (10) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0896 Request for Medical Leave Extension - Right of Way Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request for Medical Leave Extension of a Mechanic I. Employee has exhausted his Family Medical Leave (FMLA) which consisted of twelve (12) weeks and is requesting additional leave time that will cover up to September 18, 2020, in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0957 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the City of Vicksburg Page 6 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final-revised September 10, 2020 following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-20-0908 AUTHORIZE CITY CLERK TO ADVERTISE REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES TO SUPPORT PRELIMINARY AND ONGOING SERVICES, COMPARATIVE COSTS ANALYSIS OF SITES, AND DUE DILIGENCE RELATED TO POTENTIAL FUTURE DEVELOPMENT OF VICKSBURG'S PORT On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize City Clerk to Advertise Request for Qualifications for Engineering Services to Support Preliminary and Ongoing Services, Comparative Costs Analysis of Sites, and Due Diligence Related to Potential Future Development of VIcksburg's Port. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, September 21, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 10/8/2020