Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, September 8, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also present: Nancy Thomas, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Table: Executive Session Letter E (ID-20-0882) Request for Waiver in the Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0842 Presentation of Plaque to River City Diamonds Girls' Softball Team B. ID-20-0872 Presentation of refund check from ESG Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0869 Adopt Board Meeting Minutes for: 1. August 03, 2020 2. August 10, 2020 3. August 17, 2020 4. August 25, 2020 5. August 31, 2020 (Special Called) 6. September 2, 2020 (Special Called) B. ID-20-0877 Approve the following Personnel Action Forms: 1. Retirement - Housing Department (1) 2. New Hire - Gas Department (1) 3. New Hire - Cemetery Department (1) 4. New Hire - Police Department (1) 5. New Hire - Purchasing (1) 6. Resignations - Police Department (3) 7. Rescind New Hire - Police Department (1) City of Vicksburg Page 1 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 8, 2020 C. ID-20-0843 Approve request from Mayor Flaggs for permission to close both lanes of Jackson Street at Monroe Street to Jackson Street at Walnut Street for the Jackson Street Center Building Renaming on Saturday, September 19, 2020, from 9:00 a.m. to 11:30 a.m. Attachments: Jackson St. Building Renaming D. ID-20-0844 Approve request for advertisement in the amount of $500.00 from National Alliance on Mental Illness (NAMI) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: NAMI Advertisement Mayor Flaggs stated that purchasing an advertisement from National Alliance on Mental Illness (NAMI) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from National Alliance on Mental Illness (NAMI) in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. E. ID-20-0856 Approve Additions to Employee Driving List: 1. Michael Whitley, Jeremy Hooper, Richard Davenport, Adrian Clark - Police Department 2. Dannie Hyder - Animal Control 3. Lauren Stubblefield, James Bullard - Fire Department 4. Telvin Palmer - Gas Department 5. Terri Wilson - Purchasing Department 6. Hilda Lowery Fowler - Cemetery F. ID-20-0862 Authorize issuance of the following requisitions: 1. Number 2009160 in the amount of $6,174.00 written to Marieco, Inc. for Gas Meters for the Gas Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code which allows sole source purchases 2. Number 2009571 in the amount of $24,778.00 written to Incare Technologies, Inc. for network switches for the IT Department (State Contract) Attachments: Requisition 2009160 Requisition 2009571 G. ID-20-0866 Authorize City Clerk to transfer funds from the following separate/special bank accounts and place into City's pooled cash account: 1. City of Vicksburg Feasibility Study Account in the amount of $2,642.50 2. City of Vicksburg 2016 COV Tourism Account in the amount of $11,478.77 H. ID-20-0871 Accept Annual Operations Report from ESG for the Water and Waste Water Plants Routine Agenda: A. ID-20-0876 Acknowledge Proclamation Regarding The Re-Opening Of Vicksburg While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19, Effective Tuesday, September 8, 2020 At 8:00 A.M. Through 8:00 A.M. On October 5, 2020 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to acknowledge the Proclamation Regarding The Re-Opening Of Vicksburg While Minimizing The Risk Of Infection And To Prevent The Spread Of COVID-19, Effective Tuesday, September 8, 2020, At 8:00 A.M. Through 8:00 A.M. On October 5, 2020. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 8, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0868 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for September 8, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0845 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for September 8 2020 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: RE-ENTRIES: 1.) 1501 Clay Street, PPIN 017670; owned by Trejo Demetria c/o Melvin Redmond, Jr. - (Cut grass/weeds, remove trash & debris) 2.) 1820 Clay Street, PPIN 017820; owned by Thomas L. Smith Est - (Cut grass/weeds, remove trash & debris) 3.) 1401 High Street, PPIN 016280; owned by State of Mississippi of WM LLC (Best Property Management) - (Cut grass/weeds, remove trash & debris) On motion of Alderman Monsour,Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s) who has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: RE-ENTRIES: 1.) 1501 Clay Street, PPIN 017670; owned by Trejo Demetria c/o Melvin Redmond, Jr. - Not Complied 2.) 1820 Clay Street, PPIN 017820; owned by Thomas L. Smith Est - Not Complied 3.) 1401 High Street, PPIN 016280; owned by State of Mississippi of WM LLC (Best Property Management) - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0846 Authorize Mayor to execute the following with Mississippi Home Corporation Partnership Program No. 1228-M16-SG-280-374 (Blue Ink): 1. Request for Cash #13 (2nd Revision) 2. Request for Cash #14 (Revised) Attachments: Request for Cash #13 (2nd Revision) Request for Cash #14 (Revised) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute the following with Mississippi Home Corporation Partnership Program No. 1228-M16-SG-280-374 (Blue Ink): 1. Request for Cash #13 (2nd Revision); 2. Request for Cash #14 (Revised). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0867 Authorize Mayor to execute Change Order #1 with Dixon Interior Finishing for rehabilitation of 2601 Drummond Street City of Vicksburg Page 3 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 8, 2020 Attachments: CO #1 Dixon Interior On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #1 with Dixon Interior Finishing for rehabilitation of 2601 Drummond Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0870 Authorize Mayor to execute Service Agreement with Puckett Power Systems for generator located at the Water Treatment Plant Attachments: Service Agreement Generator WTP On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Service Agreement with Puckett Power Systems for generator located at the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0875 Authorize Mayor to execute Contract with James Dickey for Refurbishing Water Fountain at or about the intersections of Openwood Street and Locust Street Attachments: Contract Refurbish Water Fountain On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with James Dickey for Refurbishing Water Fountain at or about the intersections of Openwood Street and Locust Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Education Incentive Request in the City Clerk's Office (1); Promotion in the Housing Department (1); Pay Adjustment in the City Clerk's Office (1); Pay Adjustments in the Police Department (2); Request for Waiver in the Fire Department (1); Disciplinary Hearing in the Fire Department (1); Discussion pursuant to Section 25-41-7(4)(j) of the Mississippi Code. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Education Incentive Request in the City Clerk's Office (1); Promotion in the Housing Department (1); Pay Adjustment in the City Clerk's Office (1); Pay Adjustments in the Police Department (2); Request for Waiver in the Fire Department (1); Disciplinary Hearing in the Fire Department (1); Discussion pursuant to Section 25-41-7(4)(j) of the Mississippi Code. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Deborah A. Nickson - Deputy City Clerk, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0878 Education Incentive Request - City Clerk's Office (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Education Incentive Request of a Deputy City Clerk in the City Clerk's Office. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 8, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0879 Promotion - Housing Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotion of a Housing Coordinator from $14.85 per hour to Housing Director at $40,000.00 annual salary, effective September 1, 2020. Employee will move into the position of Housing Director following the retirement of the former Housing Director on August 31, 2020, in the Housing Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0880 Pay Adjustment - City Clerk's Office (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Deputy City Clerk from $19.86 (19.69 + .17) to $20.11 ($19.69 + .17 + .25), effective September 9, 2020. Employee obtained Certified Municipal Clerk certification. She is entitled to an additional .25 added to her base pay per Educational Incentive Policy. New hourly rate includes .17 cents longevity in the City Clerk's Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0881 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments of a Patrol Officer from $16.67 per hour to $16.87 ($16.67 + .20) per hour, effective September 10, 2020. Officer is entitled to an additional .20 cents per hour for eight (8) years of service; a Narcotics/NET Officer from $17.89 per hour to $18.09 ($17.89 + .20) per hour, effective September 16, 2020. Officer is entitled to an additional .20 cents per hour for nine (9) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0882 Request for Waiver - Fire Department(1) This agenda item was tabled. F. ID-20-0883 Disciplinary Hearing - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Disciplinary Hearing of a Firefighter in the Fire Department. Employee was in violation of the Arrest Policy. Recommendation is to request to waive disciplinary hearing and action of suspension pending the outcome of employee's trial. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0864 Discussion pursuant to Section 25-41-7 (4)(j) of the Mississippi Code On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Discussion pursuant to Section 25-41-7 (4)(j) of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0954 Come Out of executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned City of Vicksburg Page 5 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 8, 2020 to meet 10 o’clock a.m., Thursday, September 10, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 10/8/2020