Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, September 21, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Pastor Adrian Clark Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-0906 Employee of the Third Quarter The Mayor and Board of Aldermen recognized Larry Walker in the VTV Department as the Employee of the Third Quarter for September 2020. B. ID-20-0926 Employee Anniversaries: 5 years of service: Jessica Cade - Ambulance Department; Joseph Hearn - R.O.W Mayor Flaggs recognized Jessica Cade in the Ambulance Department and Joseph Hearn in the Right of Way (R.O.W) Department with five (5) years of service each with the City of Vicksburg. The Mayor and Aldermen congratulated Jessica Cade and Joseph Hearn for their years of service with the City of Vicksburg. C. ID-20-0934 Recognition - Vicksburg Police Department Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0927 Approve the following Personnel Action Forms: 1. New Hire - Police Department - Part-time (1) 2. New Hire - Police Department (1) B. ID-20-0903 Approve request from the Vicksburg and Warren County Historical Society to block off Cherry, Jackson, Monroe and Grove Streets that surround the Old Court House Museum for its Fall Flea Market on Saturday, October 3, 2020 from 8:00 a.m. to 5:00 p.m. Attachments: Fall Flea Market City of Vicksburg Page 1 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 21, 2020 C. ID-20-0904 Authorize Mayor to execute Application for Reimbursement No. 4F with Mississippi Department of Transportation Aeronautics Division for Hangar Rehabilitation at the Vicksburg Municipal Airport (Multimodal Project No. MM-0073-0220) Attachments: MDOT Reimbursement #4 D. ID-20-0911 Approve invoice #3731 for payment in the amount of $5,269.36 from Vicksburg-Tallulah Regional Airport for the month of August 2020 Attachments: VTR Invoice E. ID-20-0912 Receive Vicksburg Police Department Crime Statistic Report for: 1. August 2020 Attachments: Crime Stats for July 2020 - Aug 2020 F. ID-20-0917 Approve Pay Application No. 8 in the amount of $104,221.22 with PATH Company for Energy Equipment Installation Contract Attachments: Pay App #8 Path Company G. ID-20-0921 Authorize issuance of requisition number 2010141 in the amount of $38,925.00 written to Airnetix, Inc. for Downtown Radio Speaker System for Main Street pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2010141 H. ID-20-0922 Authorize City Clerk to advertise Sealed Bids for: 1. Construction of Kemp Bottom Road Bridge Routine Agenda: A. ID-20-0901 1. Oath of Office - Adrian Clark - Deputy Court Clerk 2. Oath of Office - Wanda Mason - Deputy Court Clerk B. ID-20-0902 Receive Sealed Bids for: 1. Blight Elimination Program - 1720 Crawford Street No Bids were received C. ID-20-0910 Acknowledge Proclamation Regarding The Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19 Effective September 14, 2020 at 3:00 P.M. Through 8:00 A.M. on October 5, 2020 Attachments: Proclamation COVID-19 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to acknowledge the Proclamation Regarding The Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19 Effective September 14, 2020, at 3:00 P.M. through 8:00 A.M. on October 5, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0924 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for September 21, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0919 Accept Petition from Carpenter Engineering on behalf of Richard Cowart, Inc. to Close and Vacate A Portion of Right of Way Indiana Avenue City of Vicksburg Page 2 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 21, 2020 Attachments: Petition Indiana Avenue On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Petition from Carpenter Engineering on behalf of Richard Cowart, Inc. to Close and Vacate A Portion of Right of Way Indiana Avenue. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0920 Adopt An Ordinance Closing and Vacating That Certain Portion of Indiana Avenue Located in the City of Vicksburg, Mississippi Attachments: Ordinance Indiana Avenue On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Ordinance Closing and Vacating That Certain Portion of Indiana Avenue Located in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0923 Accept Recommendation of Committee to award contract for Engineering Services for Landslide Repairs with the following firms for the itemized work if approved by FEMA: 1. Stantec - Riverfront Park, Washington Street Connector Road 2. Neel-Schaffer - Farmer Street, Iowa Boulevard Culvert, City Park 3. WEI/AJA - Stirgus Street, Crestline, Greenhill and Cottage Row On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Accept Recommendation of the Selection Committee to award contract for Engineering Services for Landslide Repairs with the following firms for the itemized work if approved by FEMA: 1. Stantec - Riverfront Park, Washington Street Connector Road; 2. Neel-Schaffer - Farmer Street, Iowa Boulevard Culvert, City Park; 3. WEI/AJA - Stirgus Street, Crestline, Greenhill and Cottage Row. The motion was adopted by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Abstained: 1- Alderman Monsour Jr. H. ID-20-0916 Accept Recommendation of Neel Schaffer, Inc. to reject all proposals received for Halls Ferry Sports Complex Improvements - Pickle Ball Court Construction and Authorize City Clerk to re-advertise On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept Recommendation of Neel Schaffer, Inc. to reject all proposals received for Halls Ferry Sports Complex Improvements - Pickle Ball Court Construction and Authorize City Clerk to re-advertise. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0913 Adopt Resolution Authorizing Preparation and Submittal of an Application to Mississippi Department of Archives and History for the Community Heritage Preservation Grant Program - Round 14 (House Bill 1730, Laws of Mississippi, 2020) Attachments: Resolution Heritage Preservation Grant On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to Mississippi Department of Archives and History for the Community Heritage Preservation Grant Program - Round 14 (House Bill 1730, Laws of Mississippi, 2020). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0914 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy Community Development Agenda 9.21.2020 Jeff Richardson, Director of Community Development, came for a hearing before City of Vicksburg Page 3 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 21, 2020 the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1.) 1517 Main Street, PPIN 017518; owned by Johnnie W. & Elizabeth A. Jones c/o Billy Moore - (Cut grass/weeds, remove trash & debris) 2.) 1709 Main Street, PPIN 017529; owned by Larry Prentiss, Jr. - (Cut grass/weeds, remove trash & debris) 3.) First North Street, PPIN 018660; owned by Wesley United Methodist Church of the Miss Annual Conf of the United Methodist Church - (Cut grass/weeds, remove trash & debris) 4.) 800 First North Street, PPIN 018661; owned by Gwendolyn S. Prater c/o Joseph L. Branch - (Cut grass/weeds, remove trash & debris) 5.) 915 First North Street, PPIN 018698; owned by State of Mississippi - (Cut grass/weeds, remove trash & debris) 6.) 1009 Second North Street, PPIN 018733; owned by Sylvester Bass - (Cut grass/weeds, remove trash & debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1.) 1517 Main Street, PPIN 017518; owned by Johnnie W. & Elizabeth A. Jones c/o Billy Moore - Not Complied 2.) 1709 Main Street, PPIN 017529; owned by Larry Prentiss, Jr. - Not Complied 3.) First North Street, PPIN 018660; owned by Wesley United Methodist Church of the Miss Annual Conf of the United Methodist Church - Not Complied 4.) 800 First North Street, PPIN 018661; owned by Gwendolyn S. Prater c/o Joseph L. Branch - Complied 5.) 915 First North Street, PPIN 018698; owned by State of Mississippi - Not Complied 6.) 1009 Second North Street, PPIN 018733; owned by Sylvester Bass - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-20-0925 Adopt the Proposed Vicksburg Bicycle/Pedestrian Facilities Project Maintenance Plan and Legal and Compliance Certification This agenda item was tabled. L. ID-20-0900 Terminate Contract with Roosevelt Felix as of September 26, 2020, and Authorize Mayor to execute Contract with Glen Palmer for services at the Jesse Brent Lower Mississippi River Museum Attachments: Resignation Letter Felix Contract Palmer On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Terminate Contract with Roosevelt Felix as of September 26, 2020, and Authorize Mayor to execute Contract with Glen Palmer for services at the Jesse Brent Lower Mississippi River Museum. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-20-0909 Ratify Agreement executed by Applicant Agent, Nancy Allen, for COVID-19 Mississippi County & Municipality Emergency Relief Program Attachments: City of Vicksburg COVID-19 Mississippi County Municipality Emergency Relief Program Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Contract Agreement executed by Applicant Agent, Nancy Allen, for COVID-19 Mississippi County & Municipality Emergency Relief Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 21, 2020 N. ID-20-0915 Authorize Mayor to execute Agreement with Riverside Construction Co., Inc. for Installation of Water Line Attachments: Agreement Riverside Construction On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Riverside Construction Co., Inc. for Installation of Water Line. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr., moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in the R.O.W Department (1); Longevity Pay in the Ambulance Department (1); Pay Adjustment in the Police Department (1); Request for Interim-Supervisor Pay in the Safety Department (1); Suspension in the Water Mains Department (1); Disciplinary Hearing in Animal Control (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the R.O.W Department (1); Longevity Pay in the Ambulance Department (1); Pay Adjustment in the Police Department (1); Request for Interim-Supervisor Pay in the Safety Department (1); Suspension in the Water Mains Department (1); Disciplinary Hearing in Animal Control (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0928 Longevity Pay - R.O.W. (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of a Mechanic I from $16.35 per hour to $16.44 ($16.35 + .09) per hour, effective September 16, 2020. Employee is entitled to an increase of .09 cents for five (5) years of service in the Right Of Way (R.O.W.) Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0929 Longevity Pay - Ambulance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of an EMS Paramedic from $14.90 per hour to $14.96 ($14.90 + .06) per hour, effective September 30, 2020. Employee is entitled to a .06 cents increase for five (5) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0930 Pay Adjustment - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of an Acting B-Watch Commander from $22.20 ($21.28 + .17 + .75) per hour to a Patrol Officer/K-9 at $21.45 ($22.03 + .17 - .75) per hour, effective September 21, 2020. Employee is no City of Vicksburg Page 5 Printed on 10/8/2020 Board of Mayor and Aldermen Minutes - Final September 21, 2020 longer serving as a Acting Watch Commander in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0931 Request for Interim-Supervisor Pay - Safety (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request for Interim-Supervisor Pay of a Safety Clerk an additional $1 per hour, effective September 16, 2020, for approximately 6-8 weeks while the Safety Director is out on sick leave until he returns in the Safety Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0932 Suspension - Water Mains (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Laborer for three (3) days, effective September 21, 2020. Employee has twenty-six (26) tardies with twelve (12) of those being over the six (6) minute grace period in the past 90 days in the Water Mains Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0933 Disciplinary Hearing - Animal Control (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Disciplinary Hearing of an Animal Control Officer. Charges were pending against employee for a misdemeanor simple assault charge. After meeting with his Supervisor, Legal Department, Prosecutor and employee, it was determined to waive the suspension pending the outcome of the trial for self defense. Animal cruelty charge was dismissed in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-0991 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, September 25, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 10/8/2020