Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, September 25, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Move Under Consent Agenda: Letter G (ID-20-0955) Approve request from Anthony Chiplin for permission to erect barricades on the west side (even numbered side) of the 2600 block of Washington Street on Saturday, September 26, 2020, from 4:00 P.M. - 10:00 P.M. for a Voter Registration Drive On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0966 Approve the following Personnel Action Form: 1. Resignation - Police Department (1) B. ID-20-0935 Approve the following request from Southern Heritage Air Foundation for "Warbirds, Wings & Wheels" Event: 1. Advertisement in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code 2. Permission to use the City's Crowd Barricades at the Vicksburg-Tallulah Regional Airport on Saturday, October 17, 2020 Attachments: Southern Heritage Air Foundation Advertisement Use of Barricades Mayor Flaggs stated that purchasing an advertisement from Southern Heritage Air Foundation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Southern Heritage Air Foundation in the amount of $500.00 for "Warbirds, Wings & Wheels" event. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. City of Vicksburg Page 1 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final-revised September 25, 2020 C. ID-20-0938 Approve request from Chief Danczyk to expend funds totaling $1,476.00 to purchase promotional items to distribute at fire prevention programs Attachments: Fire Promotional Items D. ID-20-0942 Approve request for advertisement in the amount of $250.00 from Living Independence for Everyone (L.I.F.E.) organization for their 2020 Bridging the Gap 5K Walk/Run/Stroll or Roll-a-Thon pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Bridging the Gap Advertisement Mayor Flaggs stated that purchasing an advertisement from Living Independence for Everyone (L.I.F.E) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Living Independence for Everyone (L.I.F.E) in the amount of $250.00 for their 2020 Bridging the Gap 5K Walk/Run/Stroll or Roll-A-Thon. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. E. ID-20-0944 Approve the following requests from Main Street: 1. Permission to spend no more than $2,000.00 from the 9/20 fiscal year budget and $1,000.00 from the 10/21 fiscal year budget for promotional items needed for "Old Fashioned Holiday Open House" 2. Permission to place traditional fall decorations on city sidewalks at various intersections throughout the downtown taxing district and spend no more than $3,500.00 in the 9/20 fiscal year budget to purchase promotional items Attachments: Main Street Old Fashioned Holiday Main Street Fall Decorations G. ID-20-0955 Approve request from Anthony Chiplin for permission to erect barricades on the west side (even numbered side) of the 2600 block of Washington Street on Saturday, September 26, 2020 from 4:00 P.M. - 10:00 P.M. for a Voter Registration Drive Attachments: Use of barricades 2 F. ID-20-0939 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Bank Letters: 1. Trustmark, 2. BancorpSouth. The motion was adopted unanimously by the following vote: G. ID-20-0940 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Tax Collection 6. Detail Budget 7. Credit Card City of Vicksburg Page 2 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final-revised September 25, 2020 Attachments: City Sexton Privilege License Mayor&Treasure Report Delinquent Tax The City Sexton presented report of collections, account opening graves etc. for the month of August 2020 as follows: Dillon-Chisley Funeral Home - $250.00; Glenwood Funeral Home - $1,000.00; W.H. Jefferson Funeral Home - $4,100.00; Lakeview Memorial Funeral Home - $2,925.00; Fisher-Riles Funeral Home - $1,275.00; C.J. Williams Mortuary Services - $2,850.00; Misc. Funerals - $550.00. Total burials were 46. Total for the month of August $12,950.00. The City Clerk presented the Privilege License report for new businesses for the month of August 2020. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $174,598.46. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of August 2020. The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of August 2020. The City Clerk presented the August 2020 Detailed Budget Report for approval. The City Clerk presented the August 2020 Credit Card report for approval as follows: Purchasing Department - $2,869.12. Attachments: Supporting documentation following minutes: Routine Agenda: A. ID-20-0947 Oath of Office - Wanda Mason - Deputy Court Clerk B. ID-20-0956 Receive Sealed Proposals for Request for Qualifications for Levee Improvements and related flood control structures along and near Haining Road and Long Lake Road On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to receive Request for Qualifications for: Engineering Services - Levee Improvements near Haining Road & Long Lake Road ENGINEERING SERVICES, P.O. Box 180429; Richland, MS 39218-0429 JKS ENGINEERING SURVEYORS, 279 Lower Woodville Road; Natchez, MS 39120 WAGGONER ENGINEETING, INC., 1414 Washington Street; Vicksburg, MS 39180 NEEL-SCHAFFER, 820 South Street; Vicksburg, MS 39180 CIVILTECH, INC., P.O. Box 12852; Jackson, MS 39236-2852 ALLEN & HOSHALL, 1675 Lakeland Drive, Suite 207; Jackson, MS 39216 STANTEC CONSULTING SERVICES, INC., 901 Jackson Street; Vicksburg, MS 39180 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0963 Acknowledge Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19 Effective September 25, 2020 at 10:00 A.M. Through 8:00 A.M. on October 5, 2020 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 3 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final-revised September 25, 2020 and Aldermen voted to acknowledge the Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19 Effective September 25, 2020, at 10:00 A.M. Through 8:00 A.M. on October 5, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0949 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for September 25, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0953 Authorize Mayor to execute Request for Cash No. 15 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink) Attachments: Request for Cash #15 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Request for Cash No. 15 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-0941 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for September 25 2020 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. Levee Street, PPIN 018429; owned by 3.0 LLC - (Cut grass/weeds, remove trash & debris) 2. Marshall Street, PPIN 017106; owned by Bradley Sylous Estate - (Cut grass/weeds, remove trash & debris) 3. 1801 Mulberry Street, PPIN 015495; owned by S & F Building LLC - (Cut grass/weeds, remove trash & debris) 4. 2102 Oak Street, PPIN 018660; owned by Methodist Church of the Miss - (Cut grass/weeds, remove trash & debris) 5. 1001 Speed Street, PPIN 017118; owned by Antionette James (Isaac Jones new owner) - (Cut grass/weeds, remove trash & debris, remove dilapidated building) RE-ENTRIES 1. 1604 Martin Luther Blvd., PPIN 019194; owned by State of MS (Lorenzo Walker) - (Cut grass/weeds, remove trash & debris) 2. 1733 Martin Luther King, PPIN 019797; owned by Easthaven Holdings LLC - (Cut grass/weeds, remove trash & debris) 3. 2348 Grove Street, PPIN 0207990; owned by US Small Business Administration - (Cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. Levee Street, PPIN 018429; owned by 3.0 LLC - Complied 2. Marshall Street, PPIN 017106; owned by Bradley Sylous Estate - Not Complied, requested 30-day extension 3. 1801 Mulberry Street, PPIN 015495; owned by S & F Building LLC - Complied 4. 2102 Oak Street, PPIN 018660; owned by Methodist Church of the Miss - Not Complied. This item was tabled City of Vicksburg Page 4 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final-revised September 25, 2020 5. 1001 Speed Street, PPIN 017118; owned by Antionette James (Isaac Jones new owner) - Not Complied on building. Complied on grass/trash. Proceed with demolition but allow owner thirty (30) days to come into compliance RE-ENTRIES 1. 1604 Martin Luther Blvd., PPIN 019194; owned by State of MS (Lorenzo Walker) - Not Complied 2. 1733 Martin Luther King, PPIN 019797; owned by Easthaven Holdings LLC - Not Complied 3. 2348 Grove Street, PPIN 0207990; owned by US Small Business Administration - Not Complied Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-0961 Ratify letter to Ernest Thomas accepting 1.9 acres: PPIN 11367 Hwy 61 S for animal shelter On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the letter to Ernest Thomas accepting 1.9 acres: PPIN 11367, Hwy 61 S for animal shelter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-0962 Ratify letter to Mary Jane Wooten accepting property on Gordon's Alley, PPIN 018448 for dog park On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the letter to Mary Jane Wooten accepting property on Gordon's Alley, PPIN 018448 for dog park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-0964 Adopt the Proposed Vicksburg Bicycle/Pedestrian Facilities Project Maintenance Plan and Legal and Compliance Certification On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Proposed Vicksburg Bicycle/Pedestrian Facilities Project Maintenance Plan and Legal and Compliance Certification. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-20-0936 Ratify Adoption of Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, to Authorize and Approve the Mayor, on Behalf of the City, to Apply for a Grant with the Mississippi Development Authority in Order to Receive a Grant in an Amount Not to Exceed Three Hundred and Four Five Thousand Dollars ($345,000) for the Purpose of Completing Public Infrastructure Improvements Related to Rail and Drainage Improvements and Other Public Improvements and Thus Enhancing Economic Development Through the Creation of New Jobs Attachments: Resolution Grant MDA On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Adoption of Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, to Authorize and Approve the Mayor, on Behalf of the City, to Apply for a Grant with the Mississippi Development Authority in Order to Receive a Grant in an Amount Not to Exceed Three Hundred and Four Five Thousand Dollars ($345,000) for the Purpose of Completing Public Infrastructure Improvements Related to Rail and Drainage Improvements and Other Public Improvements and Thus Enhancing Economic Development Through the Creation of New Jobs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-343 L. ID-20-0937 Ratify Mayor's execution of Mississippi Development Infrastructure Program Application Project Overview Attachments: MDA Application City of Vicksburg Page 5 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final-revised September 25, 2020 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of Mississippi Development Infrastructure Program Application Project Overview. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-20-0943 Adopt Resolution of the Board of Mayor and Aldermen to Submit Debts to the Mississippi Intercept Company, LLC ("MIC") for Submission to the Mississippi Department of Revenue ("MDOR") on Behalf of the City Pursuant to the Local Government Debt Collection Setoff Act Attachments: Resolution Local Govt. Debt Setoff Act On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution of the Board of Mayor and Aldermen to Submit Debts to the Mississippi Intercept Company, LLC ("MIC") for Submission to the Mississippi Department of Revenue ("MDOR") on Behalf of the City Pursuant to the Local Government Debt Collection Setoff Act. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-20-0965 Adopt Resolution of the City of Vicksburg Requesting the Department of Finance and Administration to Adopt a Resolution to Declare the Necessity for Issuance of State General Obligation Bonds for Levee Improvements Project On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution of the City of Vicksburg Requesting the Department of Finance and Administration to Adopt a Resolution to Declare the Necessity for Issuance of State General Obligation Bonds for Levee Improvements Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-20-0945 Authorize Mayor to execute Change Order #5 with Hemphill Construction Company in the amount of $51,017.71 for Section 592 Waterline Improvements Project for the relocation an abandonment of existing 8" waterline on Washington Street and time extension due to inclement weather Attachments: Change Order #5 Waterline Project On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #5 with Hemphill Construction Company in the amount of $51,017.71 for Section 592 Waterline Improvements Project for the relocation and abandonment of existing 8" waterline on Washington Street and time extension due to inclement weather. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-20-0950 Authorize Mayor to execute the following with Fordice Construction Company for Central Fire Station - Window Replacement: 1. Change Order Number 1 reducing Contract Sum by $3,500.00 2. Certificate of Substantial Completion Attachments: Central Fire Station CO#1; Certificate On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute the following with Fordice Construction Company for Central Fire Station - Window Replacement: 1. Change Order Number 1 reducing Contract Sum by $3,500.00; 2. Certificate of Substantial Completion. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-20-0948 Ratify Mayor's execution of Amendment to NRCS Grant Agreement for Additional Funds for Hennessey Bayou Project Attachments: Hennessey Bayou Additional Funds Agreement City of Vicksburg Page 6 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final-revised September 25, 2020 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of Amendment to NRCS Grant Agreement for Additional Funds for Hennessey Bayou Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-20-0951 Authorize Mayor to Execute Letter of Engagement with Book T. Camper, Jr., CPA for fiscal year ended September 30, 2020 Attachments: Letter of Engagement Camper On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Letter of Engagement with Booker T. Camper, Jr., CPA for fiscal year ended September 30, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-20-0952 Authorize Mayor to execute Agreement for Professional Services with Allen & Hoshall for new water line on Highway 61 South Attachments: Agreement Allen & Hoshall On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Professional Services with Allen & Hoshall for new water line on Highway 61 South. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. T. ID-20-0959 Authorize advertisement in the amount of $509.00 in the Vicksburg Post for First Friday Block Party Downtown Vicksburg pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Block Party Ad Mayor Flaggs stated that purchasing an advertisement from the Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Vicksburg Post in the amount of $509.00 for First Friday Block Party Downtown Vicksburg. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. U. ID-20-0960 Authorize Mayor to execute Contract for Services for First Friday Block Party with: 1. Chris Burks to provide disc jockey services 2. Kenneth Green to provide disc jockey services Attachments: Contract Burks Contract Green On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services for First Friday Block Party with: 1. Chris Burks to provide disc jockey services; 2. Kenneth Green to provide disc jockey services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. V. ID-20-0971 Authorize Mayor to execute Agreement for Dedication of Right of Way for Rail Spur and Drainage Improvements and Maintenance (Vicksburg Forest Products, LLC) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Dedication of Right of Way for Rail Spur and Drainage Improvements and Maintenance (Vicksburg Forest Products, LLC). The motion was adopted unanimously by the following vote: City of Vicksburg Page 7 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final-revised September 25, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. W. ID-20-0972 Accept proposal from Neel Schaffer, Inc. to provide professional engineering services for the development of site improvements on the Vicksburg Forest Products Site On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the proposal from Neel Schaffer, Inc. to provide professional engineering services for the development of site improvements on the Vicksburg Forest Products Site. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from Board Meeting. Alderman Monsour Jr., is now Mayor Pro-Tem Monsour, Jr. X. ID-20-0946 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 1849-1865, 165003, 165004-165334. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Transfer in the Police Department (1); Transfer in Animal Control (1); Pay Adjustment in Safety (1); Suspension in the Fire Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Transfer in the Police Department (1); Transfer in Animal Control (1); Pay Adjustment in Safety (1); Suspension in the Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0967 Transfer - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Booking Officer at $9.50 per hour to a Front Desk Clerk at $9.50 per hour, effective September 23, 2020, in the Police Department. Employee was hired as a Booking Officer on July 8, 2020 and requested to be transferred to the Front Desk Clerk position. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0968 Transfer - Animal Control (1) City of Vicksburg Page 8 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final-revised September 25, 2020 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Transfer of a Part-Time Animal Control Officer at $8.50 per hour in the Animal Control Department to a Gas Laborer at $8.50 per hour, effective October 7, 2020. Employee is transferring to a Full-Time position in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0969 Pay Adjustment - Safety (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Safety/Human Resource Administrative Assistant from $15.18 per hour to Interim Safety Director at $16.18 ($15.18 + $1.00) in the Safety Department, effective September 16, 2020. Safety Director is out on medical leave for approximately 8-10 weeks. Per policy, the interim will receive an additional $1.00 added to base pay until Director's return. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-0970 Suspension- Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension Pending Termination of a Firefighter I, effective September 25, 2020 in the Fire Department. Employee has a pattern of unapproved leave and repeated absences without leave. Employee has not followed coaching instructions for scheduling leave. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-1035 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr. seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 2 o’clock p.m., Wednesday, September 30, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 9 Printed on 10/20/2020