Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, September 30, 2020 2:00 PM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Walter W. Osborne, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0978 Approve the following Personnel Action Form: 1. Retirement - Cemetery (1) B. ID-20-0977 Authorize Mayor to execute Sales Agreement with Vicksburg Daily News for the following: 1. COVID-19 Ordinance advertisement ($1,000.00) / Firemen Employment advertisement ($200.00) for a total amount of $1,200.00 for the month of September 2. COVID-19 Ordinance advertisement in the amount of $1,000.00 for the month of October pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Agreement VDN for September Agreement VDN for October Invoice Vicksburg Daily News Mayor Flaggs stated that purchasing an advertisement from Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Daily News in the amount of $1,000.00 for COVID-19 Ordinance advertisement for the month of October. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. C. ID-20-0984 Authorize City Clerk to transfer funds from the following separate/special bank accounts and place into City's pooled cash account: City of Vicksburg Page 1 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final September 30, 2020 1. ERBR Kemp Bottom Bridge Project Account in the amount of $17,051.91 2. City of Vicksburg 2016 COV Tourism Account in the amount of $5,857.00 3. From Gen Obligation Bond Account to Water & Gas Account in the amount of $284,085.41 D. ID-20-0986 Approve request for advertisement in the amount of $5,000.00 from Central MS Cornhole pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Attachments: Ad Central MS Cornhole Mayor Flaggs stated that purchasing an advertisement from Central MS Cornhole will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Central MS Cornhole in the amount of $5,000.00 for their regional tournament. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. E. ID-20-0958 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 1866-1869, 165335, 165336-165401 for approval. Routine Agenda: A. ID-20-0975 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for September 30, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-0976 ADOPT RESOLUTION TO ENHANCE A TWO BLOCK AREA OF THE WASHINGTON STREET RECREATION AND LEISURE DISTRICT BY ALLOWING THE RESTAURANTS TO PLACE TABLES ON THE SIDEWALKS AND PARKING SPACES IN THE EVENINGS FOR THE WEEKENDS DURING OCTOBER AND MAKING WASHINGTON STREET ONE-WAY FOR VEHICULAR TRAFFIC BETWEEN CLAY STREET AND SOUTH STREET IN THE EVENINGS FROM 7:00 PM UNTIL MIDNIGHT ON FRIDAY AND SATURDAY EVENINGS Attachments: Resoluton to Enhance Washington Street Pedestrian Only On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution To Enhance aTwo Block Area of the Washington Street Recreation and Leisure District By Allowing The Restaurants To Place Tables On the Sidewalks and Parking Spaces in the Evenings For the Weekends During October and Making Washington Street One-Way for Vehicular Traffic Between Clay Street and South Street in the Evenings From 7:00 p.m. until Midnight on Friday and Saturday Evenings. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-0985 Accept recommendation of committee that the Board enter into a contract for engineering services with Stantec for Levee Improvement Project Attachments: Levee Improvement Project On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the recommendation of committee that the Board enter into a contract for engineering services with Stantec for Levee Improvement Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final September 30, 2020 D. ID-20-0973 Ratify Mayor's execution of First Amendment to Business Associate Agreement Addendum with Southern Scripts, LLC Attachments: Amendment to Agreement Southern Scripts On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of First Amendment to Business Associate Agreement Addendum with Southern Scripts, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-0974 Ratify Mayor's execution of Mississippi Department of Transportation Application for Permit to Locate Certain Facilities on or to Perform Certain Work on State Highway Right of Way Attachments: PERMIT APPLICATION On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Mayor's execution of Mississippi Department of Transportation Application for Permit to Locate Certain Facilities on or to Perform Certain Work on State Highway Right of Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Form for: Termination in the Fire Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Form for: Termination in the Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Craig Danczyk - Fire Chief, Jacob Artman - Firefighter, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-0979 Termination - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to disapprove the Termination of a Firefighter I Fire Department. Recommendation two (2) day suspension (2 shifts) and 45 day probation. Per Chief, employee cell phone must be re-activated before returning to work. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-1039 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and City of Vicksburg Page 3 Printed on 10/20/2020 Board of Mayor and Aldermen Minutes - Final September 30, 2020 unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, October 5, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 10/20/2020