Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, November 10, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Trollars Moore Pledge of Allegiance was led by Chief Craig Danczyk 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD Routine: Item K. (ID-20-1161) Adopt Resolution to Close Railroad Crossings Item L. (ID-20-1162) Authorize City Clerk to transfer funds from the separate project bank accounts and place into City's pooled cash account: 1.) From Municipal Reserve Fund to Water & Gas Account (pooled cash) $2,000,000.00 2.) From General Obligation Bond Account to Water & Gas Account (pooled cash) $368,389.34 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-1154 Presentation Bazsinsky House Approval of Consent Agenda Items: On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-1142 Declare the following holidays as City holidays: 1. November 26-27, 2020 in observance of Thanksgiving 2. December 24-25, 2020 in observance of Christmas 3. December 31, 2020 and January 1, 2021 in observance of New Year's Day pursuant to Section 3-3-7 of the Mississippi Code of 1972 Annotated Attachments: Holidays B. ID-20-1137 Adopt Board Meeting Minutes for: 1. October 7, 2020 2. October 15, 2020 3. October 19, 2020 City of Vicksburg Page 1 Printed on 12/7/2020 Board of Mayor and Aldermen Minutes - Final November 10, 2020 C. ID-20-1153 Adopt Resolution To Purchase and Fly New State Flag Attachments: Resolution New State Flag D. ID-20-1146 Ratify Mayor's execution of Proposal for Reinsurance with Sun Life E. ID-20-1135 Ratify Mayor's execution of Letter and Modification #3 with Mississippi Home Corporation to extend contract for 2016 HOME Grant [Project #1228-M16-SG-280-374 (Blue Ink)] Attachments: HOME Grant Contract Extension F. ID-20-1152 Ratify Mayor's execution on Letter of Intent to move data circuit for NCIC at the Vicksburg Police Department to C-Spire by 2022 pursuant to the State of Mississippi RFP 5000 Attachments: Letter of Intent G. ID-20-1139 Rescind Resolution declaring service weapon surplus and authorizing sale to Lieutenant Billy Jeffers in accordance with Section 45-9-131 of the Mississippi Code, as amended H. ID-20-1138 Approve request from the Southern Heritage Air Foundation for permission to use approximately twenty-five (25) of the City's Crowd Barricades for their Breakfast with Santa Event at the Vicksburg-Tallulah Regional Airport on Saturday, December 5, 2020 Attachments: Use of Barricades I. ID-20-1133 Approve request from Terri Moore for permission to use Washington Street Park or Train Depot parking lot to have a "Balloon Release" on Saturday, November 21, 2020 at 4:00 p.m. for those who contracted the coronavirus and related illness Attachments: Use of City Property J. ID-20-1140 Approve letter from Steve Peters agreeing to reduce operating expenses at the Vicksburg Convention Center and reduce the monthly base fee the City pays to VenuWorks by 25% beginning this month of November and re-examine the situation in 90 days Attachments: VenuWorks Letter K. ID-20-1151 Approve request from Purchasing Department for permission to declare Double IV Pumps surplus due to being recalled and send back to vendor to be replaced with another brand Attachments: Surplus Pumps L. ID-20-1132 Approve request from Grace Christian Counseling Center for the 13th Annual "Chill in the Hills" 10K Run, 5K Walk and 1 Mile Fun Run through downtown Vicksburg on Saturday, January 16, 2021; in case of inclement weather request alternate date of Saturday, January 30, 2021 Attachments: Chill in the Hills M. ID-20-1149 Approve request from Diane Liddell on behalf of First Presbyterian Church to reroute traffic from South Street at the corner of Cherry Street, including Adams Street down to Locust Street on Sunday, December 13, 2020 from 10:15 - 11:00 am for a Christmas Pageant Attachments: Christmas Pageant N. ID-20-1136 Accept the Recommendation of Neel-Schaffer to award Halls Ferry Sports Complex Improvements - Pickle Ball Court Construction to Quality Court City of Vicksburg Page 2 Printed on 12/7/2020 Board of Mayor and Aldermen Minutes - Final November 10, 2020 Industries, LLC in the amount of $253,676.57 Attachments: Award Pickle Ball Court Routine Agenda: A. ID-20-1129 Receive Sealed Bids for: 1. Blight Elimination Program - Demolition, Disposal and Clean-up of one (1) residential structure - 1720 Crawford Street No Bids received B. ID-20-1130 Authorize Mayor to execute Request for Cash No. 16 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink) Attachments: Request for Cash #16 2601 Drummond Street 1703 Grove Street On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Request for Cash No. 16 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-1150 Authorize Mayor to execute New Service Amendment - Administrative Services Agreement with Pay Flex Systems USA, Inc. for Cobra Coverage Attachments: Payflex 2021 - COBRA PPPM On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute New Service Amendment - Administrative Services Agreement with Pay Flex Systems USA, Inc. for Cobra Coverage. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-1148 Authorize Mayor to execute First Amendment to Pharmacy Products and Services Administration Agreement with Southern Scripts, LLC Attachments: 1st Amendment to PPSAA (City of Vicksburg) 20200901 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute First Amendment to Pharmacy Products and Services Administration Agreement with Southern Scripts, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-1141 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for November 10, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-1143 Authorize the Board of Mayor and Aldermen of the City of Vicksburg to execute Declaration of Emergency for Repair of 6" Sewer Line Attachments: Emergency Declaration On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Board of Mayor and Aldermen of the City of Vicksburg to execute Declaration of Emergency for Repair of 6" Sewer Line. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-1131 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community City of Vicksburg Page 3 Printed on 12/7/2020 Board of Mayor and Aldermen Minutes - Final November 10, 2020 Attachments: Master Copy Agenda 11.10.2020 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 1. 2900/2904 Clay Street, PPIN 021292; owned by Hardware Management Company LLC - (Cut grass/weeds, remove trash & debris, remove dilapidated dumpster enclosure, remove damage light pole, repair pot holes to remove standing water that is a menace and unsafe) RE-ENTRY 1. 2400 Washington Street, PPIN 015207; owned by Zamora Rolando - (Cut grass/weeds, remove trash & debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing property which has not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish the structure with all charges incurred to be assessed against the property owner(s). In an event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 2900/2904 Clay Street, PPIN 021292; owned by Hardware Management Company LLC - Not Complied. Requesting thirty (30) day extension to complete repairs RE-ENTRY 1. 2400 Washington Street, PPIN 015207; owned by Zamora Rolando - Not Complied. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-1144 Authorize Mayor to execute Amendment to Agreement with EJES, Inc. for additional construction administration and inspection services for Section 592 Waterline Improvements Project Attachments: Section 592 Waterline Improvements Amendment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment to Agreement with EJES, Inc. for additional construction administration and inspection services for Section 592 Waterline Improvements Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-1145 Authorize Mayor to execute Short Form Service Contract with Enhanced Environmental & Emergency Services, Inc. dba E3 Environmental Attachments: Sampling Services Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Short Form Service Contract with Enhanced Environmental & Emergency Services, Inc. dba E3 Environmental. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-1134 Approve Claims Docket On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Claims Docket numbering: 1908-1913; 166132-166142; 166145-166455 and 166456. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously City of Vicksburg Page 4 Printed on 12/7/2020 Board of Mayor and Aldermen Minutes - Final November 10, 2020 passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 16, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 12/7/2020