Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, November 2, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-1119 Employee Anniversaries: 5 years of service: Vickie Bailey - Recreation Department 20 years of service: Dalton McCarty - Inspection Department Mayor Flaggs recognized Vickie Bailey in the Recreation Department with five (5) years of service and Dalton McCarty in the Inspection Department with twenty (20) years of service. The Mayor and Aldermen congratulated Vickie Bailey and Dalton McCarty for their years of service with the City of Vicksburg. Public Comments: A. ID-20-1112 Discussion with Marilyn Terry regarding Animal Shelter Attachments: Animal Shelter Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-1094 Adopt Board Meeting Minutes for: 1. October 5, 2020 B. ID-20-1120 Approve the following Personnel Action Forms: 1. New Hire - Animal Control (1) 2. New Hire - Police Department (1) 3. New Hire - Water Department (1) City of Vicksburg Page 1 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final-revised November 2, 2020 4. Resignation - Fire Department (1) C. ID-20-1118 Approve Additions to Employee Driving List: 1. Alexa Jeffers - Animal Control 2. Courtney Epps - Police Department 3. Raymond Liggons - Building Maintenance 4. Christopher Craig - Water Department D. ID-20-1093 Approve the following to the Planning and Zoning Commission: 1. Accept Resignation Letter from Steven Jones and appoint Dr. John Walls as his replacement 2. Re-Appointment of Tom Sturgis 3. Appointment of Debbie Haworth to replace Warren Jones Attachments: Resignation Letter Jones Planning & Zoning Appointment E. ID-20-1096 Adopt Resolution to Provide Matching Funds to Jacob's Ladder Learning Center, Inc. ($10,000.00) Attachments: Jacob's Ladder Allocation F. ID-20-1097 Approve request from Southern Cultural Heritage Foundation for allocation of matching funds for fall/winter programming in the amount of $17,500.00 pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended Attachments: SCHF Allocation Fall-Winter On motion of Alderman Monsour, Jr., and seconded by Aldermen Mayfield, the Mayor and Aldermen voted to approve request from Southern Cultural Heritage Foundation in the amount of $17,500.00 their fall/winter programming. The City is authorized pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended, for authority of municipal government to expend matching general funds monies in support of the arts. G. ID-20-1098 Approve request for payment from Vicksburg-Warren 911 for the city's share of 16 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates September 30, 2020 and October 14, 2020 in the amount of $43,821.95 Attachments: 911 Payment H. ID-20-1099 Approve request from Community Council of Warren County for allocation of funds in the amount of $35,000.00 for the frail elderly in the City of Vicksburg and Warren County pursuant to Section 43-9-47 of the Mississippi Code of 1972, as amended ($17,500.00 in November 2020 and $17,500.00 in December 2020) Attachments: Community Council Allocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $35,000.00 ($17,500.00 in November 2020 and $17,500.00 in December 2020) to the Community Council of Warren County. The City is authorized pursuant to Section 43-9-47 of the Mississippi Code of 1972, as amended, for authority of municipality to match federal funds for any assistance programs for aged persons. I. ID-20-1107 Approve request from Joycie A. Bright with Faith Walker Learning Development Foundation, Inc. for matching funds in the amount of $500.00 pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended (GED diplomas and test preparation services) Attachments: GED Services On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $500.00 to Joycie A. Bright with Faith Walker Learning Development Foundation, Inc. for GED diplomas and test preparation services.The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds City of Vicksburg Page 2 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final-revised November 2, 2020 for social and community service programs and the City is matching these funds. J. ID-20-1109 Authorize issuance of Requisition Number 2100777 in the amount of $13,465.00 written to Digital Alley for the purchase of radar systems for the new Police Department Vehicles pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2100777 K. ID-20-1110 Authorize City Clerk to advertise for Reverse Auction Bids for One (1) or more 33,000 GVW Single Axle Dump Truck(s) with Bed(s) for the Public Works Department L. ID-20-1111 Authorize City Clerk to transfer funds from the following separate/special bank accounts and place into City's pooled cash account: 1. Bureau of Justice Assistance Account in the amount of $28,272.97 + October interest accrual 2. COV US Dept of Justice Local Law Account in the amount of $261,041.82 + October interest accrual 3. OJB Cops Account in the amount of $391,706.45 + October interest accrual 4. City of Vicksburg 2016 COV Tourism Account in the amount of $13,000.00 5. ERBR Kemp Bottom Bridge Project Account in the amount of $29,347.31 6. From Gen Obligation Bond Account to Water Gas Account in the amount of $245,584.32 M. ID-20-1113 Approve request from Dr. John Fagan on behalf of Vicksburg Physician Nursing Scholarship Fund for matching funds in the amount of $10,000.00 pursuant to Section 21-17-1(8) of the Mississippi Code of 1972, as amended (pending proof of matching funds and copy of 501 (c) (3) certificate) Attachments: Nursing Scholarship Fund On motion of Alderman Monsour, seconded by Aldermen Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Dr. John Fagan on behalf of Vicksburg Physician Nursing Scholarship Fund (pending proof of matching funds and copy of 501 (c) (3) certificate). The City is authorized pursuant to Section 21-17-1(8) of the Mississippi Code of 1972, as amended, to expend matching funds under Section 21-19-65, the governing authority of any municipality, in its discretion, may expend municipal funds to match any state, federal or private funding for any program administered by the State of Mississippi, the United States government or any nonprofit organization that is exempt under 26 USCS Section 501(c)(3) from paying federal income tax. N. ID-20-1116 Approve request for advertisement in the amount of $225.00 from The Vicksburg Post for 2020 Veterans Day Salute pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Veteran Ad Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., and seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $225.00 for 2020 Veterans Day Salute. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. O. ID-20-1114 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 166132-166142 for approval. City of Vicksburg Page 3 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final-revised November 2, 2020 Routine Agenda: A. ID-20-1127 Acknowledge Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19, Effective Monday, November 2, 2020 at 8:00 A.M. Through 8:00 A.M. on Wednesday, December 2, 2020 Attachments: Proclamation COVID-19 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to acknowledge the Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19, Effective Monday, November 2, 2020, at 8:00 A.M. Through 8:00 A.M. on Wednesday, December 2, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-1108 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for November 2, 2020. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-1128 Authorize advertisement for bids on behalf of 1622 Washington, LLC, a Vicksburg, Mississippi Limited Liability Company, in coordination with the Vicksburg Warren Economic Development Foundation for the following project: Phase 3 of the Mississippi Center for Innovation and Technology, which includes interior and exterior improvements and tenant improvement build-out as indicated in the drawings, specifications, and other contract documentation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the advertisement for bids on behalf of 1622 Washington, LLC, a Vicksburg, Mississippi Limited Liability Company, in coordination with the Vicksburg Warren Economic Development Foundation for the following project: Phase 3 of the Mississippi Center for Innovation and Technology, which includes interior and exterior improvements and tenant improvement build-out as indicated in the drawings, specifications, and other contract documentation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-1101 Ratify Mayor's execution of Pre-Application for Federal Assistance for Airfield Drainage Project - Phase 2 at Vicksburg Municipal Airport Attachments: AIP Grant On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Mayor's execution of Pre-Application for Federal Assistance for Airfield Drainage Project - Phase 2 at Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-1102 Authorize Mayor to execute FY2021 Emergency Medical Services Operating Fund (EMSOF) Grant Application Attachments: EMS Grant Application On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute FY2021 Emergency Medical Services Operating Fund (EMSOF) Grant Application. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-1103 Approve Renewal of Health Insurance Plan with United Healthcare for 2021 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 4 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final-revised November 2, 2020 and Aldermen voted to approve the Renewal of Health Insurance Plan with United Healthcare for 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-1104 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master File Community Development 11.2.2020 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 512 Farmer Street, PPIN 019339; owned by Catherine McMiller - (Remove dilapidated accessory structure) 2. 1114 Farmer Street, PPIN 029347; owned by Kimberly Lane - (Remove dilapidated accessory structure) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 512 Farmer Street, PPIN 019339; owned by Catherine McMiller - Not Complied 2. 1114 Farmer Street, PPIN 029347; owned by Kimberly Lane - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-20-1100 Adopt Resolution declaring service weapon surplus and Authorize sale to Lieutenant Billy Jeffers in accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended Attachments: Resolution Jeffers On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution declaring service weapon surplus and Authorize sale to Lieutenant Billy Jeffers in accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-20-1105 Adopt Resolution Granting Final Approval for Tax Abatement for 1104 Washington Street (PPIN 33366) Attachments: Resolution Tax Abatement 1104 Washington Street On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Granting Final Approval for Tax Abatement for 1104 Washington Street (PPIN 33366). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-20-1125 Adopt Resolution to Upgrade Lakewood Neighborhood Streetlights to LED Lights Attachments: Resolution LED Lights On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Upgrade Lakewood Neighborhood Streetlights to LED Lights. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final-revised November 2, 2020 K. ID-20-1117 ADOPT AN ORDINANCE CLOSING AND VACATING THAT CERTAIN ALLEY LOCATED BETWEEN LOTS G AND E EMMANUAL SUBDIVISION AND LYING BETWEEN 1515 WASHINGTON STREET (PPIN 18493) AND 1519 WASHINGTON STREET (18494) LOCATED IN THE CITY OF VICKSBURG, MISSISSIPPI Attachments: Ordinance Close Vacate Alley Washington Street On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Ordinance Closing and Vacating That Certain Alley Located Between Lots G and E Emmanual Subdivision and Lying Between 1515 Washington Street (PPIN 18493) AND 1519 Washington Street (18494) Located in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-20-1095 Ratify Mayor's execution of Automated Weather Observations System (AWOS) Maintenance/Repair Agreement with Remote Systems Integration Attachments: AWOS Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to ratify the Mayor's execution of Automated Weather Observations System (AWOS) Maintenance/Repair Agreement with Remote Systems Integration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-20-1126 Ratify execution of Memorandum of Understanding Between Larry Prentiss, Owner and Operator of Business LD's Kitchen LLC, and The Mayor and Aldermen of the City of Vicksburg Attachments: MOU LD's Kitchen On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to ratify the execution of Memorandum of Understanding Between Larry Prentiss, Owner and Operator of Business LD's Kitchen LLC, and The Mayor and Alderman of the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Nay: 1- Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Transfer in the Animal Control Department (1); Longevity Pay in the Inspection Department (1); Longevity Pay in the Recreation Department (1); Suspension in the Sewer Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Transfer in the Animal Control Department (1); Longevity Pay in the Inspection Department (1); Longevity Pay in the Recreation Department (1); Suspension in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Safety/Human Resource Assistant, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. City of Vicksburg Page 6 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final-revised November 2, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-1121 Transfer - Animal Control (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Transfer of an Animal Control Officer in Animal Control at $8.50 per hour to a Gas Laborer at $8.50 per hour, effective November 11, 2020. Employee will transfer departments in the middle of a pay period to allow him to train new Animal Control Officer. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-1122 Longevity Pay - Inspection Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Zoning Administrator from $20.62 ($20.36 + .09 + .08 +.09) to $20.71 ($20.36 + .09 + .08 +.09 +.09) per hour, effective November 8, 2020. Employee is entitled to an additional .09 cent increase for twenty (20) years of service in the Inspection Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-1123 Longevity Pay - Recreation Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Recreational Program Coordinator from $15.00 per hour to $15.09 ($15.00 + .09) per hour in the Recreation Department. Employee is entitled an additional .09 cent increase for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-1124 Suspension - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Foreman in the Sewer Department for two (2) days, effective November 2, 2020. Employee has three (3) unexcused absences. This is a violation of the City of Vicksburg's Attendance Policy and the Personnel Rules and Regulations 4.1 (i), (y) and (z). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-1182 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, November 10,2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 11/30/2020