Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, October 23, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, Prosecuting City Attorney Walter W. Osborne, Jr., City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Recognitions Item C (ID-20-1090) Recognition Water Treatment Plant Item D (ID-20-1091) Recognize Karen Flaggs ADD: Under Routine Agenda Item I (ID-20-1092) Approve request from Festivals of Vicksburg-Warren County, MS L.L.C for additional advertisement in the amount of $2,500.00 pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-1085 Employee Anniversaries: 5 years of service: Tangela Qualls - Building Maintenance; Russell Hollowell - Gas Department 10 years of service: Fayeshetta Odoms - Water & Gas Department 30 years of service: James Jones - Fire Department; Jeffrey Ross - Fire Department; Carl Carson - Fire Department Mayor Flaggs recognized Tangela Qualls in Building Maintenance; Russell Hollowell in the Gas Department with five (5) years of service. Fayeshetta Odoms in the Water & Gas Department with ten (10) years of service. James Jones, Jeffrey Ross and Carl Carson all in the Fire Department with thirty (30) years of service. The Mayor and Aldermen congratulated Tangela Qualls, Russell Hollowell, Fayeshetta Odoms, James Jones, Jeffrey Ross and Carl Carson for their years of service with the City of Vicksburg. B. ID-20-1074 Presentation to City of Vicksburg Police Department for National Incident Base Reporting System Certification C. ID-20-1090 Recognition Water Treatment Plant D. ID-20-1091 Recognize Karen Flaggs Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 1 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final October 23, 2020 and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-1084 Approve the following Personnel Action Forms: 1. Resignation - Ambulance Department (1) 2. Resignation - Gas Department (1) B. ID-20-1056 Approve request from Grace Christian Counseling Center for the 13th Annual "Chill in the Hills" 10K Run, 5K Walk and 1 Mile Fun Run through downtown Vicksburg on Saturday, January 16, 2021 Attachments: Chill in the Hills Walk Run This agenda item was tabled C. ID-20-1053 Declare Wednesday, November 11, 2020 a city holiday in observance of Veteran's Day pursuant to Section 3-3-7(1) of the Mississippi Code of 1972, Annotated Attachments: City Holiday D. ID-20-1062 Approve request for matching funds in the amount of $10,000.00 to Lifting Lives Ministries pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended Attachments: Lifting Lives Donation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen of the City of Vicksburg voted to approve the request for allocation of matching funds to Lifting Lives Ministries in the amount of $10,0000.00. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching these funds for social and community service programs. E. ID-20-1067 Approve request from Mountain of Faith Ministries for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended Attachments: Mountain of Faith Allocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen of the City of Vicksburg voted to approve the request for allocation of matching funds to Mountain of Faith Ministries in the amount of $10,0000.00. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching these funds for social and community service programs. F. ID-20-1077 Approve invoice #3750 for payment in the amount of $4,152.76 from Vicksburg-Tallulah Regional Airport for the month of September 2020 Attachments: VTR Invoice G. ID-20-1081 Authorize City Clerk to close and transfer funds from following separate/special bank account and place into City's pooled cash account: 1. City of Vicksburg Escrow Account Siemens Disbursement in the amount of $452.09 H. ID-20-1075 Approve the following with Fordice Construction Co. for Central Fire Station Window Replacement: 1. Pay Application No. 5 in the amount of $1,140.00 2. Pay Application Final in the amount of $17,660.35 3. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: Central Fire Station Pay App #5 Central Fire Station Pay App Final Central Fire Station Close Out Documents City of Vicksburg Page 2 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final October 23, 2020 I. ID-20-1083 Approve Letter of Support from the Vicksburg Warren Economic Development Foundation for the Center for Innovation and Technology to contribute $300,000.00 per year for ten (10) years Pursuant to Section 21-19-44 of the Mississippi Code J. ID-20-1063 Approve reappointments to the Board of Architectural Review: 1. Toni Lanford-Ferguson 2. Bryan Green Attachments: BOA Reappointments K. ID-20-1082 Authorize Mayor to execute Contract Amendment No. 1 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Year 3 Repair for a time extension due to weather delays, additional work for paving areas, and time loss due to COVID-19 Attachments: CSAP Year 3 Repair Amendment No. 1 L. ID-20-1079 Authorize Mayor to execute Advertising Contract in the amount of $1,500.00 (six issues - 1/4 page ad) with Bluffs and Bayous Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Mayor Flaggs stated that purchasing an advertisement from Bluffs and Bayous Magazine will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Bluffs and Bayous Magazine in the amount of $1,500.00 (six issues - 1/4 page ad). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. M. ID-20-1049 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Bank Letters: 1. Trustmark, 2. BancorpSouth. N. ID-20-1050 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton Privilege License Mayor&Treasure The City Sexton presented the report of collections, account opening graves etc. for the month of September 2020 as follows: Dillon-Chisley - $375.00; Glenwood - $400.00; W.H. Jefferson Funeral Home - $2,300.00; Lakeview Memorial - $3,225.00; Riles Funeral Home - $575.00; C.J. Williams Mortuary Services - $525.00; Misc. - $250.00. Total burials were 29. Total for the month of September $7,650.00. The City Clerk presented the Privilege License report for new businesses for the month of September 2020. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $130,985.34. The City Clerk presented report of Tax Collections for City taxes from the Warren City of Vicksburg Page 3 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final October 23, 2020 County Tax Collector for the month of September 2020. The City Clerk presented the September 2020 Detailed Budget report for approval. The City Clerk presented the September 2020 Credit Card report for approval as follows: Alderman Michael A. Mayfield, Sr. - $78.39, Purchasing Department - $1,958.66. Attachments: Supporting documentation following minutes: Routine Agenda: A. ID-20-1054 Receive Sealed Proposals for: 1. Halls Ferry Sports Complex - Pickle Ball Court Construction On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to received Sealed Proposals for: 1. Halls Ferry Sports Complex - Pickle Ball Court Construction HEMPHILL CONSTRUCTION COMPANY, P.O. Box 879; Florence, MS 39073 C.O.R# 02449-MC 5% Bid Bond: Yes Bid Amount: $266,849.40 Proposal Signed: Yes QUALITY COURT INDUSTRIES, LLC., 5661 Brownsfield Drive; Baton Rouge, LA 70811-1006 C.O.R# 14747-SC 5% Bid Bond: Yes Bid Amount: $253,676.52 Proposal Signed: Yes Two (2) Electronic Bids Received: CENTRAL ASPHALT CO., INC., 1208 National Street; Vicksburg, MS 39180 C.O.R# 11293-MC 5% Bid Bond: Yes Bid Amount: $268,234.00 Proposal Signed: Yes CONSTRUCTION SPECIALIST, LLC, 5965 Hwy 18 West, Suite 309; Jackson, MS 39209 C.O.R# 22927-MC 5% Bid Bond: Yes Bid Amount: $283,774.00 Proposal Signed: Yes On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to Neel Schaffer for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-1080 Approve the following requests from Karen Flaggs, owner of Adorned The Glam House for permission to hold a Fashion Show/Hair Expo with a variety of vendors on November 7, 2020 from 6pm-9pm: 1. Exclusive use of the Washington Street Park from 3pm-11pm (set up time and break down time included); 2. Washington Street closure between Jackson and Grove Streets for 3pm-11pm (Please advise me if you would like me to speak with and obtain a no contest from 61 Coffeehouse as well as Biscuit Company of Vicksburg); 4. Requesting that the electrical outlets on the poles as well as the stage be checked to ensure proper power; 5. Check to be sure grass is cut and cleaned; Attachments: Fashion Show - Hair Expo On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following requests from Karen Flaggs, owner of Adorned The Glam House for permission to hold a Fashion Show/Hair Expo with a variety of vendors on November 7, 2020, from 6pm-9pm: 1. Exclusive use of the Washington Street Park from 3pm-11pm (set up time and break down time included); 2. Washington Street closure between Jackson and Grove Streets for 3pm-11pm (Please advise me if you would like me to speak with and obtain a no contest from 61 Coffeehouse as well as Biscuit Company of Vicksburg); 4. Requesting that the electrical outlets on the poles as well as the stage be City of Vicksburg Page 4 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final October 23, 2020 checked to ensure proper power; 5. Check to be sure grass is cut and cleaned. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-1078 Rescind motion from October 15, 2020 board meeting executing contract with Stantec and authorize Mayor to execute Revised Contract with Stantec for Levee Improvements along and near Haining Road and Long Lake Road Attachments: Stantec Revised Agreement Levee Improvements On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to rescind the motion from October 15, 2020, board meeting executing contract with Stantec and authorize Mayor to execute Revised Contract with Stantec for Levee Improvements along and near Haining Road and Long Lake Road. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-1065 Accept Recommendation from the Zoning Board of Appeals to Amend Ordinance 71-8, Section 404.8 of the Code of Ordinances of the City of Vicksburg, MS, as amended to rezone property from R-1 Single-Family Residential to a Planned Unit Development along Indiana Avenue (Richard Cowart, Inc.) Attachments: Recommendation Rezone Ash Meadow On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Recommendation from the Zoning Board of Appeals to Amend Ordinance 71-8, Section 404.8 of the Code of Ordinances of the City of Vicksburg, MS, as amended to rezone property from R-1 Single-Family Residential to a Planned Unit Development along Indiana Avenue (Richard Cowart, Inc.). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-1066 Adopt an Ordinance of the City of Vicksburg, Mississippi Re-Zoning Certain Property Owned by Richard Cowart, Inc., Vicksburg, Warren County, Mississippi, from R-1 Single Family Residential to a Planned Unit Development ("PUD") as Provided by Ordinance No. 71-8 of the Code of Ordinances and to Amend the Official Zoning Map of the City of Vicksburg Attachments: Ordinance Ash Meadow On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt an Ordinance of the City of Vicksburg, Mississippi Re-Zoning Certain Property Owned by Richard Cowart, Inc., Vicksburg, Warren County, Mississippi, from R-1 Single Family Residential to a Planned Unit Development ("PUD") as Provided by Ordinance No. 71-8 of the Code of Ordinances and to Amend the Official Zoning Map of the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-1076 Accept Petition of Buford Daryl Hollingsworth to Close and Vacate a Portion of Alley in the 1500 Block of Washington Street in the City of Vicksburg, Mississippi Attachments: Petition Daryl Hollingsworth On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Petition of Buford Daryl Hollingsworth to Close and Vacate a Portion of Alley in the 1500 Block of Washington Street in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-1051 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community City of Vicksburg Page 5 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final October 23, 2020 Attachments: AGENDA 10-23-2020 Special Assessment List Special Assessments Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1712 Court Street, PPIN 016162; owned by Jerry Hall & L.A. Chisley - (Remove dilapidated accessory structure) 2. 3046 Indiana Avenue, PPIN 013177; owned by Folmar Vicksburg LP Etal c/o Laureate Capital LLC - (Cut grass/weeds, remove trash & debris, remove dilapidated dumpster enclosure, repair slab [i.e. hard surface parking areas to remove standing water that is a menace and unsafe]) 3. 1100 Jefferson Street, PPIN 019352; owned by Thomas Lambert Wade - (Remove dilapidated accessory structure) 4. 1104 Jefferson Street, PPIN 019351; owned by Michael Fields etal - (Remove dilapidated accessory structure) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish the structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 1712 Court Street, PPIN 016162; owned by Jerry Hall & L.A. Chisley - Not Complied 2. 3046 Indiana Avenue, PPIN 013177; owned by Folmar Vicksburg LP Etal c/o Laureate Capital LLC - Partially Complied; Requested thirty (30) day extension 3. 1100 Jefferson Street, PPIN 019352; owned by Thomas Lambert Wade - Not Complied 4. 1104 Jefferson Street, PPIN 019351; owned by Michael Fields etal - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. H. ID-20-1052 Approve Claims Docket On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Docket of Claims presented by the City Clerk numbering: 165855-166131. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. I. ID-20-1092 Approve request from Festivals of Vicksburg-Warren County, MS L.L.C. for additional advertisement in the amount of $2,500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr., moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in Water & Gas Department (1); Longevity Pay in Building Maintenance Department (1); Longevity Pay in the Gas Department (1); Suspension in the Police Department (1). City of Vicksburg Page 6 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final October 23, 2020 The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in Water & Gas Department (1); Longevity Pay in Building Maintenance Department (1); Longevity Pay in the Gas Department (1); Suspension in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Kim Nailor - Prosecuting City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-1086 Longevity Pay - Water & Gas (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of an Adjustment Specialist from $16.09($16.00 + .09) per hour to $16.17($16.00 + .09 +.08) per hour in the Water & Gas Department, effective October 27, 2020. Employee is entitled to an additional .08 cent increase for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-1087 Longevity Pay - Building Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of a Custodian from $9.33 per hour to $9.42($9.33 + .09) in Building Maintenance Department, effective October 28, 2020. Employee is entitled to an additional .09 cent increase for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-1088 Longevity Pay - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of a Welder from $19.57 per hour to $19.66($19.57 + .09) per hour, effective October 28, 2020, in the Gas Department. Employee is entitled to an additional .09 cent for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-1089 Suspension - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of an Investigator for seven (7) days, effective October 27, 2020, in the Police Department. Employee is in violation of the Vicksburg Police Department's Policy and Procedures Number 2.19 Attendance Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-1147 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 2, 2020, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 7 Printed on 11/30/2020 Board of Mayor and Aldermen Minutes - Final October 23, 2020 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 11/30/2020