Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, November 25, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-1176 Adopt Board Meeting Minutes for: 1. October 23, 2020 2. November 2, 2020 B. ID-20-1189 Approve the following Personnel Action Forms: 1. Resignation - Water Department (1) 2. Resignation - Police Department (1) 3. New Hires - Fire Department (3) C. ID-20-1174 Approve Additions to Employee Driving List: 1. Stacy Davis, Amber Clemts - Police Department 2. Jazmine Carter, Shylo Brown, Troy Scott - Fire Department 3. Leon Sims - Water Department D. ID-20-1175 Approve invoice #3767 for payment in the amount of $1,465.22 from Vicksburg-Tallulah Regional Airport for the month of October 2020 Attachments: VTR Invoice E. ID-20-1178 Approve request for matching funds in the amount of $500.00 to David L. Hubbard Foundation pursuant to Section 21-17-1(8) of the Mississippi Code of 1972, as amended (to provide scholarship opportunities for deserving JROTC students who will further their educational pursuits upon graduating from high school) Attachments: Hubbard Scholarship On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 1 Printed on 12/23/2020 Board of Mayor and Aldermen Minutes - Final November 25, 2020 and Aldermen voted to approve allocation of funds in the amount of $500.00 to David L. Hubbard Foundation. The City is authorized pursuant to Section 21-17-1(8) of the Mississippi Code of 1972, as amended to expend municipal funds to match any state, federal or private funding for any program administered by the State of Mississippi or any nonprofit organization that is exempt under 26 USCS Section 501(c)(3) from paying federal income tax. F. ID-20-1185 Approve request for advertisement in the amount of $799.00 for a full page ad for the 2020 Readers' Choice Best of the Best Awards Section of The Vicksburg Post pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Best of the Best Flyer Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $799.00 for a full page ad for the 2020 Readers' Choice Best of the Best Awards. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-20-1186 Approve request for advertisement in the amount of $2,500.00 from The Vicksburg Post for a one year comic strip sponsorship pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Comics 2020 Sponsorship Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $2,500.00 for a one (1) year comic strip. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. H. ID-20-1188 Approve Main Street November and December 2020 Advertising Attachments: Main Street Advertising I. ID-20-1169 Authorize issuance of requisition number 2101322 in the amount of $7,932.00 written to Fluid Process & Pumps, LL for Hydromantic pump for the Sewer Pump Station pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2101322 J. ID-20-1180 Authorize Mayor to execute Sales Agreement with Vicksburg Daily News for COVID-19 Ordinance advertisement in the amount of $1,000.00 for the month of December and approve invoice# 1586 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: VICKSBURG DAILY NEWS SALES AGREEMENT Invoice_1586_from_Vicksburg_Daily_News Mayor Flaggs stated that purchasing an advertisement from Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Daily News in the amount of $1,000.00 for COVID-19 Ordinance advertisement for the month of December and City of Vicksburg Page 2 Printed on 12/23/2020 Board of Mayor and Aldermen Minutes - Final November 25, 2020 approve invoice #1586. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. K. ID-20-1181 Authorize Mayor to execute Contract for Disc Jockey Services for First Friday Block Party on December 4, 2020 with the following: 1. Chris Burks 2. Kenneth Green Attachments: Contract for Services L. ID-20-1193 Authorize City Clerk to advertise Sealed Proposals for: 1. Halls Ferry Park Road Extension M. ID-20-1173 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1501 Clay Street, PPIN 17670; owned by Demetria Trejo c/o Melvin Redmond, Jr. 2. 1820 Clay Street, PPIN 17820; owned by Thomas L. Smith Est. 3. 1705 Grove Street, PPIN 17616; owned by J.T. & Gladys G. Bingham 4. 1401 High Street, PPIN 16280; owned by State of Mississippi 5. 1607 Main Street, PPIN 17521; owned by State of Mississippi 6. 1711 Martin Luther King Blvd., PPIN 19171; owned by State of Mississippi 7. 1832 Martin Luther King Blvd., PPIN 20627; owned by State of Mississippi 8. 1104 Third North Street, PPIN 18822; owned by State of Mississippi 9. 122 Alfred Drive, PPIN 11895; owned by Georgia Donerson 10. 745 Downhill Drive, PPIN 14087; owned by Robert O. Smith 11. 514 Feld Street, PPIN 19829; owned by John Truly, Jr. 12. 2314 Hunt Street, PPIN 25364; owned by George, Jr. & Angela Brown 13. 2316 Hunt Street, PPIN 24887; owned by George, Jr. & Angela Brown 14. Jefferson Street, PPIN 22015; owned by State of Mississippi 15. 3107 Laughlin Street, PPIN 15086; owned by Tammy D. Morris & Michael V. Jenson 16. 3518 Washington Street, PPIN 15665; owned by David A. & Joyce H. Johnson Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 1501 Clay Street, PPIN 17670; owned by Demetria Trejo c/o Melvin Redmond, Jr. 2. 1820 Clay Street, PPIN 17820; owned by Thomas L. Smith Est. 3. 1705 Grove Street, PPIN 17616; owned by J.T. & Gladys G. Bingham 4. 1401 High Street, PPIN 16280; owned by State of Mississippi 5. 1607 Main Street, PPIN 17521; owned by State of Mississippi 6. 1711 Martin Luther King Blvd., PPIN 19171; owned by State of Mississippi 7. 1832 Martin Luther King Blvd., PPIN 20627; owned by State of Mississippi 8. 1104 Third North Street, PPIN 18822; owned by State of Mississippi 9. 122 Alfred Drive, PPIN 11895; owned by Georgia Donerson 10. 745 Downhill Drive, PPIN 14087; owned by Robert O. Smith 11. 514 Feld Street, PPIN 19829; owned by John Truly, Jr. 12. 2314 Hunt Street, PPIN 25364; owned by George, Jr. & Angela Brown 13. 2316 Hunt Street, PPIN 24887; owned by George, Jr. & Angela Brown 14. Jefferson Street, PPIN 22015; owned by State of Mississippi 15. 3107 Laughlin Street, PPIN 15086; owned by Tammy D. Morris & Michael V. Jenson 16. 3518 Washington Street, PPIN 15665; owned by David A. & Joyce H. Johnson On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. N. ID-20-1170 Approve Bank Letters: City of Vicksburg Page 3 Printed on 12/23/2020 Board of Mayor and Aldermen Minutes - Final November 25, 2020 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Bank Letters: 1. Trustmark, 2. BancorpSouth O. ID-20-1171 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure Tax Collection Delinquent Tax The City Sexton presented the report of collections, account opening graves etc. for the month of October 2020 as follows: Lakeview Memorial Services - $1,875.00; W.H. Jefferson Funeral Home - $975.00; Glenwood Funeral Home - $2,275.00; Riles Funeral Home - $1,550.00; Fisher Funeral Home - $75.00; C.J. Williams Mortuary Services - $1,025.00; Dillon-Chisley Funeral Home - $625.00; Sebrell Funeral Home - $75.00; Misc. $175.00. Total burials were 37. Total for the month of October $8,650.00. The City Clerk presented the Privilege License report for new businesses for the month of October 2020. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $148,042.12. The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of October 2020. The City Clerk presented report of Delinquent Tax Collections for City taxes from the Warren County Tax Collector for the month of October 2020. The City Clerk presented the October 2020 Detailed Budget report for approval. The City Clerk presented the October 2020 Credit Card report for approval as follows: Purchasing Department - $4,770.27. Attachments: Supporting documentation following minutes: Routine Agenda: A. ID-20-1177 Receive Sealed Bids for Kemp Bottom Road Bridge Replacement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to receive and file Sealed Bids for Kemp Bottom Road Bridge Replacement. 1. Kemp Bottom Road Bridge Replacement TL WALLACE CONSTRUCTION, INC., 4025 Hwy 35 North; Columbia, MS 39429 C.O.R# 03770-MC 5% Bid Bond: Yes Bid Amount: $3,445,409.17 Acknowledge Addendum: Yes PHILLIPS CONTRACTING COMPANY, INC., P.O. Box 2069; Columbus, MS 39704-2069 C.O.R# 00229-MC 5% Bid Bond: Yes Bid Amount: $3,991,559.34 Acknowledge Addendum: Yes KEY LLC, P.O. Box 590; Madison, MS 39130 City of Vicksburg Page 4 Printed on 12/23/2020 Board of Mayor and Aldermen Minutes - Final November 25, 2020 C.O.R# 13546 5% Bid Bond: Yes Bid Amount: $3,473,679.61 Acknowledge Addendum: Yes Two (2) Electronic Bids Received: KEY LLC, P.O. Box 590; Madison, MS 39130 C.O.R# 13546 5% Bid Bond: Yes Bid Amount: $3,473,679.61 Acknowledge Addendum: Yes PHILLIPS CONTRACTING, CO., INC., P.O. Box 2069; Columbus, MS 39704 C.O.R# 00229-MC 5% Bid Bond: Yes Bid Amount: $3,991,559.34 Acknowledge Addendum: Yes On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to Stantec Consulting Services, Inc. for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-1179 Adopt Resolution to Declare Property Surplus and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. King's Water Tower (PPIN 17074 and Parcel 9 in Section 33,Township 33, Township 17, Range 4) Attachments: Resolution Surplus Property On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Declare Property Surplus and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. King's Water Tower (PPIN 17074 and Parcel 9 in Section 33, Township 17, Range 4). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-1184 Adopt Resolution of the Board of Mayor and Aldermen to Submit Debts to the Mississippi Intercept Company, LLC ("MIC") for Submission to the Mississippi Department of Revenue ("MDOR") on Behalf of the City Pursuant to the Local Government Debt Collection Setoff Act Attachments: Resolution - Debt Collection Setoff Act On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution of the Board of Mayor and Aldermen to Submit Debts to the Mississippi Intercept Company, LLC ("MIC") for Submission to the Mississippi Department of Revenue ("MDOR") on Behalf of the City Pursuant to the Local Government Debt Collection Setoff Act. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-1183 Approve Amendment to NRCS Grant Agreement requesting a sixty (60) day extension to finish construction of Hennessey Bayou Project Attachments: MS NR204423XXXXC014_City of Vicksburg_Amend 2 (fully signed) to 012921 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Contract Amendment to NRCS Grant Agreement requesting a sixty (60) day extension to finish construction of Hennessey Bayou Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-1191 Authorize Mayor to execute Professional Services Agreement with Stantec for Levee Street Pedestrian Railroad Crossing Attachments: Stantec Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement with Stantec for Levee Street Pedestrian Railroad Crossing. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 12/23/2020 Board of Mayor and Aldermen Minutes - Final November 25, 2020 F. ID-20-1192 Authorize Mayor to execute a Lease for Waterfront Lots 1-5 to American Cruise Lines, Inc. Attachments: American Cruise Lines On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute a Lease for Waterfront Lots 1-5 to American Cruise Lines, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. G. ID-20-1172 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 1914 through 1924; and 166458 through 166786. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Ambulance Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Ambulance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-1190 Pay Adjustment - Ambulance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Firefighter Paramedic III from $13.81 per hour to Firefighter Paramedic V at $14.69 per hour, effective December 2, 2020, in the Ambulance Department. Employee has met requirements for increase in Tier Pay System. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-1254 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 6 Printed on 12/23/2020 Board of Mayor and Aldermen Minutes - Final November 25, 2020 and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 7, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 7 Printed on 12/23/2020