Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, December 7, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD Under Consent Agenda: Letter F. (ID-20-1219) Approve in-kind match to the Salvation Army pursuant to Section 21-16-65 of the Mississippi Code not to exceed $1,500.00 for City employees to ring the Salvation Army bell today. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-20-1208 Vicksburg National Military Park Superintendent Bill Justice B. ID-20-1213 Employee Anniversaries: 20 years of service: Hung Nguyen - Police Department Mayor Flaggs recognized Hung Nguyen in the Police Department with twenty (20) years of service. The Mayor and Aldermen congratulated Hung Nguyen for his years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-1209 Adopt Board Meeting Minutes for: 1. November 10, 2020 B. ID-20-1214 Approve the following Personnel Action Forms: 1. Resignation - Fire Department (1) 2. Retirement - Community Service (1) C. ID-20-1194 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 5 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: City of Vicksburg Page 1 Printed on 1/4/2021 Board of Mayor and Aldermen Minutes - Final December 7, 2020 1. Check dates October 31, 2020 and November 13, 2020 in the amount of $42,782.93 Attachments: 911 Payment D. ID-20-1197 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following properties: 1. 511 Adams Street, PPIN 19355; owned by State of Mississippi 2. 1508 First East Street, PPIN 18643; owned by State of Mississippi 3. Jackson Street, PPIN 18724; owned by State of Mississippi 4. 1411 Jackson Street, PPIN 18726; owned by State of Mississippi 5. 1411 1/2 Jackson Street, PPIN 18725; owned by State of Mississippi 6. 1401 Locust Street, PPIN 18933; owned by State of Mississippi 7. 1429 Martin Luther King Blvd., PPIN 19398; owned by State of Mississippi 8. 1609 Martin Luther King Blvd., PPIN 19164; owned by State of Mississippi 9. 1612 Martin Luther King Blvd., PPIN 19192; owned by State of Mississippi 10. 1616 Martin Luther King Blvd., PPIN 19191; owned by State of Mississippi 11. 1742 Martin Luther King Blvd., PPIN 19839; owned by State of Mississippi 12. 1756 Martin Luther King Blvd., PPIN 19834; owned by State of Mississippi 13. 1900 Martin Luther King Blvd., PPIN 20601; owned by State of Mississippi 14. 1226 Second North Street, PPIN 17653; owned by State of Mississippi 15. 1518 Sky Farm Avenue, PPIN 19775; owned by State of Mississippi 16. 1609 South Street, PPIN 17893, owned by State of Mississippi Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 511 Adams Street, PPIN 19355; owned by State of Mississippi 2. 1508 First East Street, PPIN 18643; owned by State of Mississippi 3. Jackson Street, PPIN 18724; owned by State of Mississippi 4. 1411 Jackson Street, PPIN 18726; owned by State of Mississippi 5. 1411 1/2 Jackson Street, PPIN 18725; owned by State of Mississippi 6. 1401 Locust Street, PPIN 18933; owned by State of Mississippi 7. 1429 Martin Luther King Blvd., PPIN 19398; owned by State of Mississippi 8. 1609 Martin Luther King Blvd., PPIN 19164; owned by State of Mississippi 9. 1612 Martin Luther King Blvd., PPIN 19192; owned by State of Mississippi 10. 1616 Martin Luther King Blvd., PPIN 19191; owned by State of Mississippi 11. 1742 Martin Luther King Blvd., PPIN 19839; owned by State of Mississippi 12. 1756 Martin Luther King Blvd., PPIN 19834; owned by State of Mississippi 13. 1900 Martin Luther King Blvd., PPIN 20601; owned by State of Mississippi 14. 1226 Second North Street, PPIN 17653; owned by State of Mississippi 15. 1518 Sky Farm Avenue, PPIN 19775; owned by State of Mississippi 16. 1609 South Street, PPIN 17893, owned by State of Mississippi On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. E. ID-20-1206 Approve Re-Appointment of Wayne Stirgus to Vicksburg-Tallulah District Airport Board F. ID-20-1219 Approve in-kind match to the Salvation Army pursuant to 21-19-65 of the Mississippi Code not to exceed $1,500.00 for City employees to ring the Salvation Army bell today On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $1,500.00 to the Salvation Army for City employees to ring the bell. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for City of Vicksburg Page 2 Printed on 1/4/2021 Board of Mayor and Aldermen Minutes - Final December 7, 2020 matching funds for social and community service programs and the City is matching these funds. Routine Agenda: A. ID-20-1196 Receive Sealed Request for Proposals for: 1. Lease Purchase Financing - 5 years 2. Lease Purchase Financing - 10 years This agenda item was taken under advisement Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-20-1195 Acknowledge Proclamation Regarding Minimizing the Risk of Infection and to Prevent the Spread of COVID-19 Over the Thanksgiving Holidays Beginning at 12:01 A.M. on Thursday, November 26, 2020 Through Monday, November 30, 2020 at Midnight Attachments: Proclamation COVID-19 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to acknowledge the Proclamation Regarding Minimizing the Risk of Infection and to Prevent the Spread of COVID-19 Over the Thanksgiving Holidays Beginning at 12:01 A.M. on Thursday, November 26, 2020, Through Monday, November 30, 2020. at Midnight. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-1203 Acknowledge Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19, Effective Wednesday, December 2, 2020 at 8:00 A.M. Through 8:00 A.M. on Monday, January 4, 2021 Attachments: Proclamation COVID-19 (2) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to acknowledge the Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19, Effective Wednesday, December 2, 2020, at 8:00 A.M. Through 8:00 A.M. on Monday, January 4, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-20-1218 Acknowledge Supplemental Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19, Effective at Noon on Saturday, December 5, 2020 Through 8:00 A.M. on Monday, January 4, 2021 Attachments: Supplemental Proclamation COVID-19 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to acknowledge the Supplemental Proclamation Regarding the Re-Opening of Vicksburg While Minimizing the Risk of Infection and to Prevent the Spread of COVID-19, Effective at Noon on Saturday, December 5, 2020, Through 8:00 A.M. on Monday, January 4, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-20-1204 Authorize Mayor to execute Mississippi Home Corporation Administration & Property Maintenance Claim Form (Blight Elimination Program): 1 1710 Martin Luther King Drive 2. 2501, 2503, 2505 Franklin Street Attachments: Property Claim Form On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Home Corporation Administration & Property Maintenance Claim Form (Blight Elimination Program): 1. 1710 Martin Luther King Drive; 2. 2501, 2503, 2505 Franklin Street. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 1/4/2021 Board of Mayor and Aldermen Minutes - Final December 7, 2020 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-20-1211 Accept the Recommendation of Stantec to award bid for Kemp Bottom Road Bridge Replacement ERBR-SA-75(A022) to TL Wallace Construction, Inc in the amount of $3,438,837.47 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept the Recommendation of Stantec to award bid for Kemp Bottom Road Bridge Replacement ERBR-SA-75(A022) to TL Wallace Construction, Inc. in the amount of $3,438,837.47. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-20-1202 Authorize Mayor to execute Change Order #6 with Hemphill Construction Company in the amount of $782,650.00 for Section 592 Waterline Improvements Project for additional work requested by the City: 1. To tie in lateral waterlines from the abandoned 8" waterline in five locations on Washington Street 2. To line a 24" sewer main that crosses over proposed 30" waterline Attachments: Waterline Improvements Change Order #6 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #6 with Hemphill Construction Company in the amount of $782,650.00 for Section 592 Waterline Improvements Project for additional work requested by the City: 1. To tie in lateral waterlines from the abandoned 8" waterline in five locations on Washington Street; 2. To line a 24" sewer main that crosses over proposed 30" waterline. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Ambulance Department (1), Pay Adjustment in the Police Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Ambulance Department (1), Pay Adjustment in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource & Safety Assistant, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-20-1215 Pay Adjustment - Ambulance Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Captain Paramedic V+2 from $18.52(18.33+.19) to $18.78($18.59+.19) per hour, effective November 4, 2020 in the Ambulance Department. Employee is entitled to an additional .26 cent increase for meeting requirements in Tier Pay System (includes 15 years' longevity pay of .19 cents). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 1/4/2021 Board of Mayor and Aldermen Minutes - Final December 7, 2020 B. ID-20-1216 Pay Adjustment - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment for an Investigator from $19.31($18.14+1.00+.17) to $20.31($19.14+.17+$1.00) per hour in the Police Department. Employee is entitled an additional $1.00 per hour for experience pay for providing twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-20-1259 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, December 10, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 1/4/2021