Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, December 21, 2020 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas,City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD Under Routine Agenda: Item O: Approve appointment of Trudy James-Brown to the Municipal Election Commission to replace Linda Sweezer (ID-20-1281). On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Recognitions: A. ID-20-1247 Employee of the Fourth Quarter Employee of the Fourth Quarter for December 2020 was Paula Wright of the Community Development Department. B. ID-20-1256 Presentation Domestic Violence - Sgt. Trueheart C. ID-20-1261 Presentation of winners of the 2020 City of Vicksburg Weight Loss Challenge - Murray Harber and Travis Twilbeck Approval of Consent Agenda Items: On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-20-1262 Approve the following Personnel Action Forms: 1. New Hire - Fire Department (1) 2. New Hire - Police Department (1) 3. Retirement - Police Department (1) 4. Resignations - Ambulance Department (2) 5. Resignation - Fire Department (1) 6. Resignation - Police Department (1) City of Vicksburg Page 1 Printed on 1/8/2021 Board of Mayor and Aldermen Minutes - Final December 21, 2020 B. ID-20-1252 Approve Additions to Employee Driving List: 1. Brandon Jones - Police Department 2. Joshua Howard - Fire Department 3. Joseph Hearn - Right of Way Department C. ID-20-1248 Approve invoice #3784 for payment in the amount of $4,676.28 from Vicksburg-Tallulah Regional Airport for the month of November 2020 Attachments: VTR Invoice D. ID-20-1246 Authorize City Clerk to advertise Sealed Bids and Reverse Auction Bids for One (1) or more 4.25 Cubic Yard Truck Mounted Pothole Patcher(s) for the Public Works Department E. ID-20-1260 Receive Vicksburg Police Department Crime Statistic Report for: 1. November 2020 Attachments: Crime Stats for Oct 2020 - Nov 2020 Routine Agenda: A. ID-20-1244 Receive Sealed Bids for Notice of Sale of Surplus Property: 1. King's Water Tower (PPIN 17074 and Parcel 9 in Section 33, Township 17, Range 4) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to receive Sealed Bids for: Notice of Sale of Surplus Property: 1. King's Water Tower (PPIN 17074 and Parcel 9 in Section 33, Township 17, Range 4). One (1) Bid Received: DONALD OAKES 3019 Jeff Davis Road, Vicksburg, MS 39180 Amount: $2,256.00 Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-20-1266 Accept Recommendation of Committee to award Request for Proposals for Lease Purchase Financing: 1. 5 years (60 months) to Trustmark National Bank 2. 10 years (120 months) to Trustmark National Bank On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Accept Recommendation of Committee to award Request for Proposals for Lease Purchase Financing: 1. 5 years (60 months) to Trustmark National Bank; 2. 10 years (120 months) to Trustmark National Bank. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-20-1245 Award Reverse Auction Bid for 33,000 GVW Dump Truck w/Bed(s) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to award Reverse Auction Bid for 33,000 GVW Dump Truck w/Bed(s) to Empire Truck Sales, LLC in the amount of $88,000.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-20-1251 Adopt Budget Amendments On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Budget Amendments for December 21, 2020. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield City of Vicksburg Page 2 Printed on 1/8/2021 Board of Mayor and Aldermen Minutes - Final December 21, 2020 Absent: 1- Alderman Monsour Jr. E. ID-20-1236 Approve request for advertisement in the amount of $250.00 from The Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity, Inc. for their 32nd Annual Martin Luther King Scholarship Breakfast pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MLK Breakfast Scholarship Mayor Flaggs stated that purchasing an advertisement from The Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from The Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity, Inc. for their 32nd Annual Martin Luther King Scholarship Breakfast in the amount of $250.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. F. ID-20-1250 Approve request for advertisement in the amount of $250.00 from Jackson-Hinds Comprehensive Health Center for its 50th Anniversary Gala pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Jackson-Hinds Advertisement Mayor Flaggs stated that purchasing an advertisement from Jackson-Hinds Comprehensive Health Center will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman voted to approve the purchase of a sponsorship ad from Jackson-Hinds Comprehensive Health Center for its 50th Anniversary Gala in the amount of $250.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. G. ID-20-1237 Authorize Contribution of $5,000.00 to We Care Community Services, Inc. pursuant to House Bill 1535 [2018 Regular Session] Attachments: We Care On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Contribution of $5,000.00 to We Care Community Services, Inc. pursuant to House Bill 1535 [2018 Regular Session]. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. H. ID-20-1238 Authorize Mayor to execute Identity of Interest Disclosure and Certification Form for Blight Elimination Program - Demolition, Disposal and Clean Up: 1. One Residential Structure: 1720 Crawford Street Attachments: Identity of Interest Form BEP On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to execute Identity of Interest Disclosure and Certification Form for Blight Elimination Program - Demolition, Disposal and City of Vicksburg Page 3 Printed on 1/8/2021 Board of Mayor and Aldermen Minutes - Final December 21, 2020 Clean Up: 1. One Residential Structure: 1720 Crawford Street. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. I. ID-20-1239 Authorize Mayor to execute Mississippi Home Corporation Request for Cash No. 3 (Blight Elimination Program): 1. 2501, 2503, 2505 Franklin Street 2. 1710 Martin Luther King Drive Attachments: Request for Cash #3 BEP On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to execute Mississippi Home Corporation Request for Cash No. 3 (Blight Elimination Program): 1. 2501, 2503, 2505 Franklin Street; 2. 1710 Martin Luther King Drive. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. J. ID-20-1240 Adopt Resolution Granting Conditional Approval for Tax Abatement for James and Christi Kilroy for 721 China Street (PPIN 19204) Attachments: Tax Abatement 721 China Street On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt the Resolution Granting Conditional Approval for Tax Abatement for James and Christi Kilroy for 721 China Street (PPIN 19204). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. K. ID-20-1235 Authorize Mayor to execute Medical Director Agreement with R. Calvin Masterson Attachments: Medical Director Agreement On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to execute Medical Director Agreement with R. Calvin Masterson. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. L. ID-20-1255 Accept letter from Linda Sweezer resigning from Election Commission Attachments: Sweezer Resignation Election Commissioner On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to accept the letter from Linda Sweezer resigning from Election Commission. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. M. ID-20-1253 Accept Letter from Stacey Waites to terminate contract effective December 31, 2020 for Vicksburg Municipal Court's Domestic Violence Program and authorize Mayor to execute Contract for Professional Services with Linda Sweezer Attachments: Waites Letter Sweezer Contract On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to accept the Letter from Stacey Waites to terminate contract effective December 31, 2020, for Vicksburg Municipal Court's Domestic Violence Program and authorize Mayor to execute Contract for Professional Services with City of Vicksburg Page 4 Printed on 1/8/2021 Board of Mayor and Aldermen Minutes - Final December 21, 2020 Linda Sweezer. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. N. ID-20-1258 Approve request from Stantec to cancel contract on Levee Improvements Project Along Haining and Long Lake Road Attachments: Stantec Cancel Contract On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the request from Stantec to cancel contract on Levee Improvements Project Along Haining and Long Lake Road. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. O. ID-20-1281 Approve appointment of Trudy James-Brown to the Municipal Election Commission to replace Linda Sweezer On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve appointment of Trudy James-Brown to the Municipal Election Commission to replace Linda Sweezer. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs and Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Retro Pay in the Fire Department (1); Pay Adjustments in the Police Department (4); Suspension in the Water Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs and Alderman Mayfield. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Retro Pay in the Fire Department (1); Pay Adjustments in the Police Department (4); Suspension in the Water Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Safety / Human Resource Assistant, Deborah A. Nickson - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-20-1263 Retro Pay - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Retro Pay of a Captain Paramedic in the Fire Department. Employee is due retro pay for hours worked for his Tier Pay System raise from November 4, 2020 through November 17, 2020. Total regular hours worked = 127.0 x .26 = $33.02. There was no overtime worked. Total due to employee is $33.02. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 1/8/2021 Board of Mayor and Aldermen Minutes - Final December 21, 2020 B. ID-20-1264 Pay Adjustments - Police Department (4) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Pay Adjustments of a Police Officer from $16.68 per hour to Field Training Officer (FTO) at $17.43 ($16.68 + .75) per hour, effective December 16, 2020; a Field Training Officer from $17.39 per hour to a Police Officer at $16.64 ($17.39 - .75) per hour, effective December 16, 2020. Employee is no longer serving as a FTO; Police Officer from $16.64 per hour to an Investigator at $17.64 ($16.64 + $1.00) per hour, effective December 16, 2020. Officer is being reassigned to Investigations and is eligible for an additional $1.00 per hour for specialized duty pay; Police Officer (new hire) to correct the previous action form approved by the Board on December 10, 2020. Officer has a Bachelor of Science in Legal Studies ($1.65) and a Master's Degree in Juris Prudence ($1.94) education incentive. Officer will be working in Investigations Department ($1.00).effective December 16, 2020, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-20-1265 Suspension - Water Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Suspension of a Laborer in the Water Department, effective immediately on December 17, 2020. Employee violated the City of Vicksburg vehicle usage policy by being in an unauthorized location in a city vehicle outside the city limits of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-20-1280 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, December 23, 2020, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 1/8/2021