Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Wednesday, March 10, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-21-0235 Employee Anniversaries: 10 years of service: Vernon Thompson - Right of Way Department Mayor Flaggs recognized Vernon Thompson in the Right of Way Department for ten (10) years of service. The Mayor and Aldermen congratulated Vernon Thompson for his years of service with the City of Vicksburg. B. ID-21-0233 Plaque Presentation to Vicksburg High School 9th Grade Boys Basketball Team Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-21-0211 Adopt Board Meeting Minutes for: 1. February 1, 2021 2. February 10, 2021 3. February 22, 2021 (Special Called) 4. February 22, 2021 (Special Called) B. ID-21-0236 Approve the following Personnel Action Forms: 1. New Hire - Parks & Recreation Department (1) 2. New Hire - Street Department (1) 3. Resignations - Fire Department (2) C. ID-21-0206 Approve invoice for payment in the amount of $4,945.00 to DMBW, LLC for demolition, removal, and disposal of all debris for property located at 1720 Crawford Street City of Vicksburg Page 1 Printed on 4/23/2021 Board of Mayor and Aldermen Minutes - Final March 10, 2021 Attachments: DMBW Invoice D. ID-21-0207 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates January 31, 2021 and February 14, 2021 in the amount of $38,906.45 Attachments: 911 Payment E. ID-21-0208 Approve invoice #1730 from Vicksburg Daily News for advertisement in the amount of $1,000.00 (COVID-19 - $450.00; City Logo Popup - $200.00; Social Media - $350.00 for March 2021) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Invoice 1730 Mayor Flaggs stated that purchasing an advertisement from Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of sponsorship ad from Vicksburg Daily News for invoice #1730 in the amount of $1,000.00 (COVID-19 - $450.00; City Logo Popup - $200.00; Social Media - $350.00 for March 2021). The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-21-0212 Approve request from Joe Graves, Director of Parks and Recreation, for payment of dues in the amount of $2,652.00 to USA Softball of Mississippi for Affiliation and Insurance Attachments: Softball League Fees G. ID-21-0218 Approve Additions to Employee Driving List: 1. Jay Wooten - Fire Department 2. Kenneth Jolly - Street Department H. ID-21-0221 Approve the following request from Vicksburg Main Street: 1. Use of Catfish Row Park to host Easter Egg Hunt on March 27th from 10:00 a.m. to 12 Noon 2. Expend funds in the amount of $1,000.00 from Promotions/Exhibitions Attachments: Easter Egg Hunt I. ID-21-0225 Approve the following request from Vicksburg Main Street for Highway 61 Bike Challenge: 1. Use of River Stage parking lot on the 1300 block of Washington Street from 12:00 p.m., Friday, March 26th to 8:30 a.m., Saturday, March 27th 2. Assistance from the Vicksburg Police Department (blocking River Stage parking lot, use of barricades, and extra security) Attachments: Bike Challenge J. ID-21-0234 Approve Pay Application No. 11 in the amount of $89,011.20 with Path Company for Energy Equipment Installation Contract and Authorize Doug Whittington to process payment Attachments: PATH Pay App #11 K. ID-21-0217 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 1988 - 2002; 168529; 168530 - 168812 for approval. Routine Agenda: City of Vicksburg Page 2 Printed on 4/23/2021 Board of Mayor and Aldermen Minutes - Final March 10, 2021 A. ID-21-0224 Receive Sealed Proposals for: 1. Lee Street Sanitary Sewer Repair On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive Sealed Proposals for: 1. Lee Street Sanitary Sewer Repair KIPCO, LLC, 125 Amanda Drive; Pearl MS 39208 C.O.R# 23285-MC 5% Bid Bond: Yes Bid Amount: $209,725.00 Acknowledge Receipt of Addendum 1: Yes RED OAK CONSTRUCTION, 3351 Jackson Liberty Drive; Wesson, MS 39191 C.O.R# 15284 5% Bid Bond: Yes Bid Amount: $214,946.65 Acknowledge Receipt of Addendum 1: Yes HEMPHILL CONSTRUCTION, P.O. Box 879; Florence, MS 39073 C.O.R# 02449-MC 5% Bid Bond: Yes Bid Amount: $279,573.50 Acknowledge Receipt of Addendum 1: Yes Two (2) Electronic Bids Received: GREENBRIAR DIGGING SERVICES LP, 681 Denton Trail NW; Brookhaven, MS 39601 C.O.R# 04621-MC 5% Bid Bond: Yes Bid Amount: $286,850.00 Acknowledge Receipt of Addendum 1: Yes CENTRAL ASPHALT CO., INC., 1208 National Street; Vicksburg, MS 39180 C.O.R# 11293-MC 5% Bid Bond: Yes Bid Amount: $234,815.00 Acknowledge Receipt of Addendum 1: Yes On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the forgoing bids to Allen & Hoshall for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-21-0223 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Budget Amendments for March 10, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-21-0205 Authorize Mayor to execute Request for Cash No. 19 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink) Attachments: Request For Cash #19 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Request for Cash No. 19 with Mississippi Home Corporation Partnership Program [1228-M16-SG-280-374] (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-21-0242 Adopt Resolution to Upgrade (10) Marshall/Speed Street Area Streetlights to LED Lights Attachments: Resolution Streetlights On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Upgrade (10) Marshall/Speed Street Area Streetlights to LED Lights. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-21-0219 Authorize Mayor to execute Memorandum of Agreement with Mississippi Department of Archives and History for MS Community Heritage City of Vicksburg Page 3 Printed on 4/23/2021 Board of Mayor and Aldermen Minutes - Final March 10, 2021 Preservation Grant Program - Round 14 (Old Vicksburg Public Library) Attachments: MOA MDAH On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Agreement with Mississippi Department of Archives and History for MS Community Heritage Preservation Grant Program - Round 14 (Old Vicksburg Public Library). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-21-0222 Authorize Mayor to execute Contract with Central Mississippi Planning and Development District to develop an updated Hazard Mitigation Plan for the City of Vicksburg, MS Attachments: Contract CMPDD On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Central Mississippi Planning and Development District to develop an updated Hazard Mitigation Plan for the City of Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-21-0244 Authorize Mayor to execute Funding Grant Agreement with Department of Finance and Administration (DFA) for City of Vicksburg Levee Improvements Fund (Waterline Protection Project) Attachments: Vicksburg City of - Levee Improvements - DFA REsolution On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Funding Grant Agreement with Department of Finance and Administration (DFA) for City of Vicksburg Levee Improvements Fund (Waterline Protection Project). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-21-0245 Authorize Mayor to execute Amended Contract for Services with Mary Jenkins as a temporary assistant in the South Ward Alderman's Office Attachments: Contract Jenkins On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Amended Contract for Services with Mary Jenkins as a temporary assistant in the South Ward Alderman's Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Right of Way Department (1); Longevity Pay in the Right of Way Department (1); Pay Adjustment in the Police Department (1); Suspension in the Fire Department (1); Suspension in the Ambulance Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Right of Way Department (1); Longevity Pay in the Right of Way Department (1); Pay Adjustment in the Police Department (1); Suspension in the Fire Department (1); Suspension in the Ambulance Department (1). City of Vicksburg Page 4 Printed on 4/23/2021 Board of Mayor and Aldermen Minutes - Final March 10, 2021 The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabitha Martin-Crawford - Compliance Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-21-0237 Request for Extended Medical Leave - Right of Way Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave of a Laborer in the Right of Way Department. Employee had exhausted his Family Medical Leave of Absence (FMLA) and the Human Resource Department is requesting on his behalf the dates of February 23, 2021 through March 23, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-21-0238 Longevity Pay - Right of Way Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Tractor Driver from $10.49 ($10.40 + .09) per hour to $10.57 ($10.40 + .09+ .08) per hour, effective March 11, 2021. Employee is entitled to an increase of .08 cent for ten (10) years of service in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-21-0239 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrol /Field Training Officer (FTO) from $18.38 per hour to a Patrol Officer at $17.63 ($18.38 - .75) per hour, effective March 9, 2021. Employee is not longer serving as a Field Training Officer (FTO) in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Chief Craig Danczyk came into Executive Session D. ID-21-0240 Suspension - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Firefighter I effective March 10, 2021 in the Fire Department. Employee has a pattern of unapproved leave and repeated absences without leave, argumentative behavior, aggressive driving, and using a cell phone while driving an emergency vehicle. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-21-0241 Suspension - Ambulance Department (1) On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Firefighter/Ambulance IV, effective shifts of March 17, 20, 23 and 26, 2021 (4 shifts 96 hours) in the Ambulance Department. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift Employees for 6 and 7 occurrences (February 12 and 24, 2021). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Chief Craig Danczyk leaves Executive Session. Chief Milton Moore, Captain Mike Bryant, Officers McDuffie and Edward Knight and citizen Demond Cage enter Executive Session F. ID-21-0220 Discuss Personnel Matter - Police Department City of Vicksburg Page 5 Printed on 4/23/2021 Board of Mayor and Aldermen Minutes - Final March 10, 2021 A discussion took place . The Board finds that there was no evidence of any wrong doing by the police officer. Chief Milton Moore, Captain Mike Bryant, Officers McDuffie and Edward Knight and citizen Demond Cage leave Executive Session G. ID-21-0383 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 15, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 4/23/2021