Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, June 25, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present - Mayor George Flaggs, Jr. Alderman Michael A. Mayfield, Sr. Alderman Alex J. Monsour, Jr. 3. Board Comments: Inaugural Ceremony for the Board of Mayor and Aldermen will be Thursday, July 1, 2021 @ 6:00 p.m. at the Vicksburg City Auditorium. Board Appointments and Oath Ceremony will be Tuesday, July 6, 2021 @ 2:00 p.m. at the Vicksburg City Auditorium. The public is invited to attend. 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Recognitions: A. ID-21-0627 Employee Anniversaries: 20 years of service: Patrick Thomas - Sewer Department Mayor Flaggs, Jr. recognized Patrick Thomas in the Sewer Department for twenty (20) years of service. The Mayor and Aldermen congratulated Patrick Thomas for his years of service with the City of Vicksburg. B. ID-21-0622 Water Quality Check Presentation (Mayor Flaggs) Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. A. ID-21-0628 Approve the following Personnel Action Forms: 1. Retirement - Administration (1) 2. Retirement - Street Department (1) 3. Retirement - Police Department (1) 4. Resignation - Police Department (1) 5. New Hire - Community Development (1) 6. New Hire - Water & Gas (2) B. ID-21-0635 Approve Additions to Employee Driving List: 1. Carolyn W. Harrison - Community Development 2. Keyera Sias, Patricia Moore - Water & Gas City of Vicksburg Page 1 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final-revised June 25, 2021 C. ID-21-0614 Ratify approval of invoice #12385 from H&M Promotional Products for advertising in the amount of $652.50 for the Miss Mississippi Pageant in Vicksburg pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: H&M Invoice Mayor Flaggs stated that purchasing an advertisement from H&M Promotional Products will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg ratified the purchase of a sponsorship ad from H&M Promotional Products in the amount of $652.50 for the Miss Mississippi Pageant. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. D. ID-21-0615 Authorize advertisement in the amount of $509.00 in the Vicksburg Post for the Inaugural Ceremony of the Board of Mayor and Aldermen pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: COV_June21_Flaggs_Inaguration-Ad_4.9165x10.5 Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $509.00 for the Inaugural Ceremony of the Board of Mayor and Aldermen. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-21-0617 Approve the following request from Jeremi Meekins (Simply Dop3 Xperience) for the 5th Annual Back to School Drive on Saturday, July 24, 2021: 1. Sponsorship in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended 2. Block off the corner of Harrison to First North and corner of First North to South Street from 4:30 p.m. - 6:30 p.m. Attachments: Back to School Drive F. ID-21-0619 Authorize City Clerk to transfer funds from the Separate Project Bank Accounts to reimburse the City's General Fund (pooled cash) for project expenditures as follows: 1. City of Vicksburg 2016 COV Tourism Account to Water & Gas Account (pooled cash) in the amount of $2,794.00 2. City of Vicksburg Feasibility Study Account to Water & Gas Account (pooled cash) in the amount of $91,600.00 3. ERBR Kemp Bottom Road Bridge Project Account to Water & Gas (pooled cash) in the amount of $131,508.94 4. COV Levee Improvements Fund Account to Water & Gas (pooled cash) in the amount of $17,834.50 5. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $62,705.17 G. ID-21-0620 Approve request for payment from Vicksburg-Warren 911 for the city's share of 16 full-time and 2 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates May 31, 2021 and June 14, 2021 in the amount of $42,901.63 City of Vicksburg Page 2 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final-revised June 25, 2021 Attachments: 911 Payment H. ID-21-0624 Authorize issuance of requisition number 2107487 in the amount of $36,017.25 written to Rogers Dabb Chevrolet Hummer for the purchase of one (1) 2021 Chevrolet Tahoe for the Administration Department (State Contract) Attachments: Requisition 2107487 I. ID-21-0611 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth The City Clerk presented the bank letters: 1. Trustmark, 2. BancorpSouth for approval. J. ID-21-0612 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure The City Clerk presented report of collections, account opening graves, etc. for the month of May 2021 as follows: Lakeview Memorial Funeral Home - $4,400.00; W.H. Jefferson Funeral Home - $1,025.00; Glenwood Funeral Home - $1,000.00; C.J. Williams Mortuary Services - $2,750.00; Fisher Funeral Home - $200.00; Riles Funeral Home - $75.00; Misc. - $625.00. Total paid was $10,075.00. Total burials were 33. The City Clerk presented the Privilege License report for new businesses for the month of May 2021. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $143,428.73. The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of May 2021. The City Clerk presented the May 2021 Detailed Budget report for approval. The City Clerk presented the May 2021 Credit Card report for approval as follows: Alderman Mayfield - $281.10, Purchasing Department - $1,073.97. Attachments: Supporting documents following minutes: Routine Agenda: A. ID-21-0610 Authorize Mayor to execute the following as it relates to the operation of the Jesse Brent Lower Mississippi River Museum: 1. Modification #03 to Cooperative Agreement #W912EE-19-2-0001 for $61,532.20 in funding for the Museum Operations for the period July 3, 2021 to July 2, 2022 2. Contract for Services with Mr. Calvin Buie, Jr. 3. Contract for Services with Mr. Clint Sanders 4. Contract for Services with Ms. Mary Helen Franklin 5. Contract for Services with Mr. Glen Palmer City of Vicksburg Page 3 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final-revised June 25, 2021 Attachments: Jesse Brent Museum Agreement Modification #3 Buie Contract Sanders Contract Franklin Contract Palmer Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute the following as it relates to the operation of the Jesse Brent Lower Mississippi River Museum: 1. Modification #03 to Cooperative Agreement #W912EE-19-2-0001 for $61,532.20 in funding for the Museum Operations for the period July 3, 2021 to July 2, 2022; 2. Contract for Services with Mr. Calvin Buie, Jr.; 3. Contract for Services with Mr. Clint Sanders; 4. Contract for Services with Ms. Mary Helen Franklin; 5. Contract for Services with Mr. Glen Palmer. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. B. ID-21-0616 Approve letter from WEI/AJA requesting to subcontract with Burns Cooley Dennis, Inc. to provide geotechnical engineering services for Sturgis Street/Green Hill Drive/Cresline Lane Erosion Project Attachments: SubConsultant Approval Request Letter - BCD (signed) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the letter from WEI/AJA requesting to subcontract with Burns Cooley Dennis, Inc. to provide geotechnical engineering services for Sturgis Street/Green Hill Drive/Cresline Lane Erosion Project. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. C. ID-21-0621 Authorize Mayor to execute Contract for Disc Jockey Services with the following: 1. Chris Burks (First Friday Block Party on July 2, 2021) 2. Kenneth Green (First Friday Block Party on July 2, 2021) Attachments: Burks Contract Green Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Disc Jockey Services with the following: 1.Chris Burks (First Friday Block Party on July 2, 2021); 2. Kenneth Green (First Friday Block Party on July 2, 2021). The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. D. ID-21-0623 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Adopt Budget Amendments for June 25, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. E. ID-21-0625 Accept Letter from Mississippi Department of Archives and History (MDAH) as authorization to proceed with Fairground Street Bridge - Removal of Western Approach & Vegetation (Project No. 06-015-21) Attachments: Fairground Street Bridge On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Letter from Mississippi Department of Archives and History (MDAH) as authorization to proceed with Fairground Street Bridge - Removal of Western Approach & Vegetation (Project No. 06-015-21). The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. F. ID-21-0626 Adopt Resolution to Declare Real Property Surplus and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. 1503 Grove Street (PPIN 18770) City of Vicksburg Page 4 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final-revised June 25, 2021 Attachments: Resolution Sale Surplus Property On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Declare Real Property Surplus and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. 1503 Grove Street (PPIN 18770). The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. G. ID-21-0636 Adopt Resolution declaring service weapon surplus and Authorize sale to Deputy Chief Robert L. Stewart in accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended Attachments: Stewart Surplus Weapon On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution declaring service weapon surplus and Authorize sale to Deputy Chief Robert L. Stewart in accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. H. ID-21-0637 Adopt Resolution to Spend Income from the Cemetery Perpetual Care Trust at Trustmark National Bank for the Purchase of Cameras and Heavy Equipment for the Cemetery Attachments: Resolution Cemetery On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Spend Income from the Cemetery Perpetual Care Trust at Trustmark National Bank for the Purchase of Cameras and Heavy Equipment for the Cemetery. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. I. ID-21-0618 Authorize Mayor to execute Letter of Agreement for Planning and Consulting Services with Slaughter & Associates, PLLC for Redistricting of Elections Districts and Adjusting Voting Precincts Attachments: City of Vicksburg Redistricting Letter of Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter of Agreement for Planning and Consulting Services with Slaughter & Associates, PLLC for Redistricting of Elections Districts and Adjusting Voting Precincts. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. J. ID-21-0638 Adopt An Ordinance to Amend Section 16-104, Mufflers, of the Code of Ordinances of the City of Vicksburg, Mississippi to Provide that No Person Should Operate a Vehicle With a Muffler That Does Not Have Proper Internal Parts or That Will Amplify or Increase the Noise Emitted Above the Noise Emitted by the Muffler Originally Installed on the Vehicle Attachments: Ordinance Mufflers On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt An Ordinance to Amend Section 16-104, Mufflers, of the Code of Ordinances of the City of Vicksburg, Mississippi to Provide that No Person Should Operate a Vehicle With a Muffler That Does Not Have Proper Internal Parts or That Will Amplify or Increase the Noise Emitted Above the Noise Emitted by the Muffler Originally Installed on the Vehicle. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. K. ID-21-0613 Approve Claims Docket City of Vicksburg Page 5 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final-revised June 25, 2021 On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Claims Docket presented by the City Clerk numbering: 2070 - 2074, 301013 - 301505. The motion was adopted unanimously by the following vote: Aye: 2- Mayfield Sr., and Monsour Jr. Recused: 1- Flaggs Jr. Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request to Extend Medical Leave in the Fire Department (2); Longevity Pay in the Sewer Department (1); Pay Adjustment in the Police Department (1); Pay Adjustment in the Administration Department (1); Retro Pay Adjustment in the Recreation Department (1); Suspension in the Sewer Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request to Extend Medical Leave in the Fire Department (2); Longevity Pay in the Sewer Department (1); Pay Adjustment in the Police Department (1); Pay Adjustment in the Administration Department (1); Retro Pay Adjustment in the Recreation Department (1); Suspension in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. A. ID-21-0629 Request to Extend Medical Leave - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request to Extend Medical Leave to a Paramedic for an additional six (6) more weeks; and a Training Officer for an additional four (4) weeks in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. B. ID-21-0630 Longevity Pay - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay to a Foreman from $17.80 ($17.54 + .26) per hour to $17.89 ($17.54 + .26 + .09) per hour, effective June 27, 2021. Employee is entitled an additional .09 cents increase for twenty (20) years of service in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. C. ID-21-0631 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Police Sergeant from $21.87 per hour to $22.07 ($21.87 + .20) per hour, effective July 2, 2021. Officer is entitled to an additional .20 cents per hour increase for nine (9) years of service City of Vicksburg Page 6 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final-revised June 25, 2021 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. D. ID-21-0632 Pay Adjustment - Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Inner City Youth Coordinator from $15.00 per hour to salary, effective July 14, 2021. Due to COVID restrictions being lifted, employee's status will change from hourly to salary in the Administration Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. E. ID-21-0633 Retro Pay Adjustment - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Retro Pay Adjustment of a Head Lifeguard in the amount of $2.27. This retro pay is for hours worked between May 19, 2021 through June 1, 2021, whereas he did not receive the new rate of pay of $9.25 per hour for his promotion to Head Lifeguard 2nd year. Employee worked 9.07 hours x .25 (increase) for a total retro pay amount of $2.27 in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. F. ID-21-0634 Suspension - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Laborer for two (2) days, effective June 25, 2021 in the Sewer Department. Employee is in violation of the City of Vicksburg's Attendance Policy and Personnel Rules and Regulations 4 (i), (p) and (z). Employee also has three (3) unexcused absences. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. G. ID-21-0757 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, June 30, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. City of Vicksburg Page 7 Printed on 8/11/2021