Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, June 21, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy City Clerk Present - Mayor George Flaggs, Jr. Alderman Michael A. Mayfield, Sr. Alderman Alex J. Monsour, Jr. 3. Board Comments: July 1, 2021 @ 6:00 p.m. Elected Officials Inauguration will be at the Vicksburg City Auditorium 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Recognitions: A. ID-21-0591 Employee of the 2nd Quarter Tasha W. Jordan is a Deputy City Clerk that works in the City Clerk's Office and was selected as the Employee of the 2nd Quarter for June 2021. Mrs. Jordan was recognized by Nancy Allen for serving in an exceptional manner by exemplifying outstanding service through her work while exhibiting a positive and supportive attitude. Mrs. Jordan has been employed with the City of Vicksburg for a total of twenty-one (21) years. The Mayor and Aldermen congratulated Tasha W. Jordan for Employee of the Quarter. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. A. ID-21-0598 Adopt Board Meeting Minutes for: 1. May 10, 2021 B. ID-21-0603 Approve the following Personnel Action Forms: 1. Retirement - Fire Department (3) 2. Retirement - Vehicle Maintenance (1) 3. Retirement - Recreation Department (1) 4. Retirement - Court Services (1) 5. New Hire - Recreation Department (3) 6. New Hire - Animal Control (1) C. ID-21-0601 Approve Addition to Employee Driving List: 1. Bridgette Cortezie - Animal Control City of Vicksburg Page 1 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final June 21, 2021 D. ID-21-0586 Declare Monday, July 5, 2021 a city holiday in observance of the Fourth of July pursuant to Section 3-3-7 (1) of the Mississippi Code of 1972, as amended Attachments: July 4th Holiday E. ID-21-0587 Receive Vicksburg Police Department Crime Statistic Report for: 1. May 2021 Attachments: Crime Stats for Apr 2021 - May 2021 F. ID-21-0588 Approve request from Chief Danczyk to declare badge as surplus property for Retiring Employees and authorize sale for $85.00 each: 1. Captain Sam Brocato 2. Captain Barry Cole 3. Lieutenant Charles Harris Attachments: Fire Department Surplus Badges G. ID-21-0589 Approve request from Clyde & Paula Curry to close the left side of Hutson Street from the track to the right corner of 541 Hutson Street on Saturday, July 3, 2021 to have a Family Gathering from 3:00 p.m. - 10:00 p.m. Attachments: Hutson Street Closing H. ID-21-0590 Approve invoice #3887 for payment in the amount of $4,196.98 from Vicksburg-Tallulah Regional Airport for the month of May 2021 Attachments: VTR Invoice I. ID-21-0592 Approve request from Central Mississippi Prevention Services, Inc. for allocation of matching funds in the amount of $5,000.00 for their online Summer Leadership Camp pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended Attachments: CMPS Allocation On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $5,000.00 to Central Mississippi Prevention Services, Inc. for their online Summer Leadership Camp. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended for matching funds for social and community service programs and the City is matching these funds. J. ID-21-0593 Accept Certificate from the City of Vicksburg Municipal Election Commission for General Election held on June 8, 2021 Attachments: General Election Recapitulation K. ID-21-0594 Approve Water & Gas Administration Report Attachments: W&G Report Routine Agenda: A. ID-21-0595 Approve return to Pre-COVID fees with VenuWorks as of April 1, 2021 Attachments: VenuWorks Fees On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the return to Pre-COVID fees with VenuWorks as of April 1, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. B. ID-21-0596 Authorize Mayor to execute Memorandum of Agreement with Mississippi Department of Transportation for Wheels on the Hills Cycling Route City of Vicksburg Page 2 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final June 21, 2021 Attachments: MOU MDOT Cycling Route On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Agreement with Mississippi Department of Transportation for Wheels on the Hills Cycling Route. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. C. ID-21-0597 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Master Copy Agenda 6.21.2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1116 Fayette Street, PPIN 019503; owned by Corean Cooper Dixon and Jessie Dixon Chambliss - (Cut and clean the entire property, remove all trash and debris, remove dilapidated structure) 2. 1705 Grove Street, PPIN 017616; owned by Gladys G. Bingham - (Cut and clean the entire property, remove all trash and debris, remove dilapidated structure) 3. 220 Meadowvale Drive, PPIN 020464; owned by Raymond R. Liggons - (Cut and clean the entire property, remove all trash and debris) RE-ENTRIES 1. 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - (Cut and clean the entire property, remove all trash and debris) 2. 1213 Randolph Street, PPIN 019466; owned by Jennifer Daniel & Ronald Vaughn - (Cut and clean the entire property, remove all trash and debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 1116 Fayette Street, PPIN 019503; owned by Corean Cooper Dixon and Jessie Dixon Chambliss - Not Complied 2. 1705 Grove Street, PPIN 017616; owned by Gladys G. Bingham - Not Complied 3. 220 Meadowvale Drive, PPIN 020464; owned by Raymond R. Liggons - Not Complied RE-ENTRIES 1. 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - Not Complied 2. 1213 Randolph Street, PPIN 019466; owned by Jennifer Daniel & Ronald Vaughn - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. D. ID-21-0599 Approve Plat from Delish South Frontage Road Subdivision - Part 1 and approve Irrevocable Letter of Credit #111347 for the construction and installation of the sanitary sewer line Attachments: Plat-Delish-South Frontage Road-Part 1 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Plat from Delish South Frontage Road Subdivision - Part 1 and approve Irrevocable Letter of Credit #111347 for the construction and installation of the sanitary sewer line. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. City of Vicksburg Page 3 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final June 21, 2021 E. ID-21-0600 Authorize Mayor to execute FAA Grant Applications for the Vicksburg Municipal Airport Drainage Improvements Project based on low bid and Accept the recommendation of Barge Design to award the bid to Hemphill Construction Company, low bidder, contingent upon receipt of grant funds Attachments: VMA Drainage Improvements On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute FAA Grant Applications for the Vicksburg Municipal Airport Drainage Improvements Project based on low bid and Accept the recommendation of Barge Design to award the bid to Hemphill Construction Company, low bidder, contingent upon receipt of grant funds. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. F. ID-21-0602 Authorize the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi to execute Declaration of Emergency for Repair of Sewer Line located at the Waste Water Treatment Plant Attachments: Sewer Line Collapse Repair On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor and Aldermen of the City of Vicksburg, Mississippi to execute Declaration of Emergency for Repair of Sewer Line located at the Waste Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. G. ID-21-0608 Accept Recommendation of Carpenter Engineering, Inc. to award bid for Indiana Avenue Storm & Sanitary Sewer Extensions Project to Greenbriar Digging Service Limited Partnership in the amount of $308,240.00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Accept Recommendation of Carpenter Engineering, Inc. to award bid for Indiana Avenue Storm & Sanitary Sewer Extensions Project to Greenbriar Digging Service Limited Partnership in the amount of $308,240.00. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. H. ID-21-0609 Authorize Payment of $5,000.00 to JLL, KCS Permit Department for Utility Crossings at the Waterfront Attachments: KCS Utility Permit Instruction 1 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Payment of $5,000.00 to JLL, KCS Permit Department for Utility Crossings at the Waterfront. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield, Sr., moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Recreation Department (1); Promotions in the Fire Department (4); Promotion in the Ambulance Department (1); Suspension in the Street Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment in the Recreation Department (1); Promotions in the Fire Department (4); Promotion in the City of Vicksburg Page 4 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final June 21, 2021 Ambulance Department (1); Suspension in the Street Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Kelsey Conner - Human Resource/Safety Assistant, Tasha W. Jordan - Deputy City Clerk, Deborah A. Nickson - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. A. ID-21-0604 Pay Adjustment - Recreation Department (1) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Head Lifeguard from $9.00 per hour to $9.25 per hour in the Recreation Department. This is a correction from May 27, 2021 due to employee is entitled to a .25 cent increase for this is his fourth year of being a lifeguard and his second year of being a head lifeguard. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. B. ID-21-0605 Promotion - Fire Department (4) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotions of a Lieutenant Paramedic I from $15.15 ($14.96 + .19) per hour to Captain Paramedic I at $16.72 ($16.53 + .19) per hour, effective June 30, 2021. Employee has been promoted from a Lieutenant to a Captain and includes fifteen (15) years longevity pay of .19 cents; a Firefighter/Ambulance IV from $12.01 ($11.89 + .12) per hour to a Lieutenant I at $12.56 ($12.44 + .12) per hour, effective June 30, 2021. Employee was promoted from a Firefighter/Ambulance to a Lieutenant and includes ten (10) years of longevity pay of .12 cents; a Firefighter III from $10.70 ($10.58 + .12) per hour to a Lieutenant I at $12.56 ($12.44 + .12) per hour, effective June 30, 2021. Employee was promoted from a Firefighter III to a Lieutenant I and includes ten (10) years of longevity pay of .12 cents; a Firefighter/Ambulance V from $12.36 per hour to a Lieutenant I at $12.44 per hour, effective June 30, 2021. Employee was promoted from a Firefighter/Ambulance V to a Lieutenant in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. C. ID-21-0606 Promotion - Ambulance Department (1) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Firefighter/Ambulance V from $12.36 per hour to a Lieutenant I at $12.44 per hour, effective June 30, 2021, in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. D. ID-21-0607 Suspension - Street Department (1) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Equipment Operator for two (2) days, effective June 25, 2021. Employee is in violation of the City of Vicksburg's Attendance Policy and Personnel Rules & Regulations 4.1 (i), (p) and (z). Employee also has three (3) unexcused absences in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. E. ID-21-0756 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, June 25, 2021, to take up and act upon any and City of Vicksburg Page 5 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final June 21, 2021 all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. City of Vicksburg Page 6 Printed on 8/11/2021