Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Thursday, June 10, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present - Mayor George Flaggs, Jr. Alderman Michael A. Mayfield, Sr. Alderman Alex J. Monsour, Jr. 3. Board Comments: The Swearing In Ceremony for the Mayor and Board of Aldermen will be Thursday, July 1, 2021 at 6:00 p.m. at the Vicksburg City Auditorium. 4. Adopt Agenda On motion of Monsour, Jr., seconded by Mayfield, Sr., the Mayor and Aldermen voted to adopt Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. A. ID-21-0580 Approve the following Personnel Action Forms: 1. Resignation - Water Department (1) 2. New Hires - Recreation Department (2) B. ID-21-0552 Approve the following request from Daisha Brown regarding "Our Lives Matter Protest: 1. Permission to hold a peaceful protest on June 26, 2021 at 3:00 p.m. 2. Meet at the Vicksburg Police Department and march to the intersection of Washington/Jackson Streets (Washington Street Park) 3. Use of Washington Street Park 4. Have a paramedic on scene at the end of march 5. Presence of police Attachments: Our Lives Matter Protest C. ID-21-0553 Authorize Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Driver/Operator Aerial Apparatus Field Delivery Training Attachments: Fire Academy Agreement D. ID-21-0560 Approve request from Kimberly Vaughn and Nicole Carson for permission to close the 1100 block of Second North Street on Saturday, June 19, 2021 from 12:00 p.m. until 10:00 p.m. to host their Family Juneteenth Celebration Attachments: Vaughn-Carson Block Street Request City of Vicksburg Page 1 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final June 10, 2021 E. ID-21-0561 Approve request for advertisement in the amount of $150.00 from Good Men of Golf for their 1st Annual Charity Golf Classic pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Good Men Charity Golf Classic Mayor Flaggs stated that purchasing an advertisement from Good Men of Golf will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Good Men of Golf in the amount of $150.00 for their 1st Annual Charity Golf Classic. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-21-0562 Approve request for advertisement in the amount of $150.00 from Men of Summer Enrichment Camp pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Men of Honor Enrichment Camp Mayor Flaggs stated that purchasing an advertisement from Men of Honor will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Men of Honor in the amount of $150.00 for their Summer Enrichment Camp. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-21-0576 Accept the Recommendation of Neel-Schaffer to Award Sealed Proposal for Vicksburg Forest Products - Rail & Drainage Improvements Project to Central Asphalt Company in the amount of $281,034.00 Routine Agenda: A. ID-21-0583 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of June 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-21-0574 Receive Sealed Bids for: 1. Construction of Runway 1 Drainage Improvements at the Vicksburg Municipal Airport On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to received Sealed Bids for: Construction of Runway 1 Drainage Improvements at the Vicksburg Municipal Airport HEMPHILL CONSTRUCTION COMPANY, P.O. Drawer 879; Florence, MS 39073 C.O.R# 02449-MC 5% Bid Bond: Yes Bid Amount: $141,275.00 Acknowledge Receipt of Addendum 1 and 2: Yes One (1) Electronic Bid Received BIRDWELL CONSTRUCTION, LLC, 1698 Clinton Raymond Road; Clinton, MS 39056 C.O.R# 24140-SC 5% Bid Bond: Yes Bid Amount: $157,075.00 Acknowledge Receipt of Addendum 1 and 2: Yes On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Barge Design Solutions for review and recommendation back to the Board for award. City of Vicksburg Page 2 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final June 10, 2021 Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. C. ID-21-0584 Adopt Revised Vicksburg Police Department Organization Chart effective July 1, 2021 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Revised Vicksburg Police Department Organization Chart effective July 1, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. D. ID-21-0585 Approve Job Description for Deputy Chief of Homicide/Gang Prevention On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Job Description for Deputy Chief of Homicide/Gang Prevention. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. E. ID-21-0563 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Master Copy of the Agenda for June 10 2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 213 Second Avenue, PPIN 020494; owned by Elizabeth Freeman - (Remove all inoperable vehicles) RE-ENTRIES 1. 711 Dabney Street, PPIN 016731; owned by Connie Craft Thomas et al - (Cut grass and weeds, remove all trash and debris) 2. 2295 Dana Road, PPIN 011517; owned by Toney D. Pierce - (Cut grass and weeds, remove all trash and debris) 3. 2520 Franklin Street, PPIN 016808; owned by Ronnie Dart Est et al - (Cut grass and weeds, remove all trash and debris) 4. 314 Lake Hill Drive, PPIN 007728; owned by DSV SPV2 LLC c/o Fix Pads Holdings - (Cut grass and weeds, remove all trash and debris) 5. 1604 Military Avenue, PPIN 015614; owned by McKinley Hall et al c/o Katina Trevillion - (Cut grass and weeds, remove all trash and debris) 6. Roosevelt Avenue, PPIN 013069; owned by Meldora Curtis et al c/o Myrtle W. Booker - (Cut grass and weeds, remove all trash and debris) 7. 2630 Roosevelt Avenue, PPIN 013072; owned by Heat Management LLC - (Cut grass and weeds, remove all trash and debris) 8. 2634 Roosevelt Avenue, PPIN 013074; owned by John W. Hunter, Jr. and Willie Delores Hunter Estate - (Cut grass and weeds, remove all trash and debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 213 Second Avenue, PPIN 020494; owned by Elizabeth Freeman - Complied RE-ENTRIES 1. 711 Dabney Street, PPIN 016731; owned by Connie Craft Thomas et al - Not Complied 2. 2295 Dana Road, PPIN 011517; owned by Toney D. Pierce - Not Complied 3. 2520 Franklin Street, PPIN 016808; owned by Ronnie Dart Est et al - Not Complied 4. 314 Lake Hill Drive, PPIN 007728; owned by DSV SPV2 LLC c/o Fix Pads Holdings - Not Complied 5. 1604 Military Avenue, PPIN 015614; owned by McKinley Hall et al c/o Katina Trevillion - Not Complied City of Vicksburg Page 3 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final June 10, 2021 6. Roosevelt Avenue, PPIN 013069; owned by Meldora Curtis et al c/o Myrtle W. Booker - Not Complied 7. 2630 Roosevelt Avenue, PPIN 013072; owned by Heat Management LLC - Not Complied 8. 2634 Roosevelt Avenue, PPIN 013074; owned by John W. Hunter, Jr. and Willie Delores Hunter Estate - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. F. ID-21-0577 Authorize Mayor to execute letter to cancel License Agreement with Blue Duck Express, Inc. Attachments: Blue Duck Express On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute letter to cancel License Agreement with Blue Duck Express, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. G. ID-21-0575 Authorize Mayor to execute Letter Agreement with Neel Schaffer, Inc. to provide the City of Vicksburg with professional services related to preparation of a USDOT RAISE Grant Application for Port of Vicksburg Expansion Attachments: Grant Application Port of Vicksburg Expansion On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter Agreement with Neel Schaffer, Inc. to provide the City of Vicksburg with professional services related to preparation of a USDOT RAISE Grant Application for Port of Vicksburg Expansion. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. H. ID-21-0579 Authorize Mayor to execute Agreement to Jointly Fund Environmental Assessment for New Port with Warren County Port Commission and Neel-Schaffer, Inc. Attachments: Joint Agreement New Port On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement to Jointly Fund Environmental Assessment for New Port with Warren County Port Commission and Neel-Schaffer, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. I. ID-21-0573 Approve Claims Docket On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen approved the Docket of Claims presented by the City Clerk numbering: 2054 -2069; 300695 - 301012. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment for the Right of Way Department (1); Suspension in the Fire Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. City of Vicksburg Page 4 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final June 10, 2021 The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment for the Right of Way Department (1); Suspension in the Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. A. ID-21-0582 Pay Adjustment - Right of Way Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Laborer from $8.59 ($8.50 + .09) per hour to a Sweeper Driver at $11.50 ($11.41 + .09) per hour, effective June 10, 2021. Employee pay was reduced to Laborer because he lost his Commercial Drivers License (CDL) status on his drivers license. He has since restored his CDL status in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. B. ID-21-0581 Suspension - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Suspension pf a Captain III for twenty-four (24) hour shift, effective shift of June 16- 17, 2021. Employee violated the Vicksburg Fire Department Standard Operating Guidelines 12.1.75 Attendance Policy for 24-Hour Shift Employees, 6 occurrences (May 29, 2021) in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. C. ID-21-0744 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 21, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Flaggs Jr., Mayfield Sr., and Monsour Jr. City of Vicksburg Page 5 Printed on 8/11/2021