Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, July 23, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Routine Agenda: B1 (ID-21-0770) Hearing to determine whether or not the properties listed on the Community Development agenda are a public menace to the public health, safety, and welfare of the community. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0753 Adopt Board Meeting Minutes for: 1. May 12, 2021 (Special Called) 2. May 17, 2021 3. May 25, 2021 4. June 7, 2021 B. ID-21-0762 Approve the following Personnel Action Forms: 1. Resignation - Gas Department (1) 2. New Hire - Fire Department (3) C. ID-21-0724 Approve request for advertisement in the amount of $250.00 from National Alliance on Mental Illness (NAMI) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: NAMI Advertisement Mayor Flaggs stated that purchasing an advertisement from National Alliance on Mental Illness (NAMI) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from National Alliance on Mental Illness (NAMI) in the amount of $250.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code 0f 1972, as amended. City of Vicksburg Page 1 Printed on 9/20/2021 Board of Mayor and Aldermen Minutes - Final July 23, 2021 D. ID-21-0725 Approve allocation of matching funds in the amount of $10,000.00 to Vicksburg Family Development Service, Inc. pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended Attachments: VFDS Allocation On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Vicksburg Family Development Service, Inc. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs. E. ID-21-0737 Continue State of Emergency for Repair of Sewer Line Located at the Waste Water Treatment Plant F. ID-21-0741 Authorize City Clerk to transfer funds from the separate project bank accounts to reimburse the City's General Fund (pooled cash) for project expenditures: 1. City of Vicksburg 2016 COV Tourism Account to Water & Gas Account (pooled cash) in the amount of $2,570.07 2. City of Vicksburg Feasibility Study Account to Water & Gas Account (pooled cash) in the amount of $15,550.00 3. ERBR Kemp Bottom Road Bridge Project Account to Water & Gas Account (pooled cash) in the amount of $41,933.81 4. MS Home Corp Grant Funds Account to Water & Gas Account (pooled cash) in the amount of $8,224.64 + any interest 5. COV Levee Improvements Fund Account to Water & Gas Account (pooled cash) in the amount of $242,654.66 6. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $42,696.74 G. ID-21-0746 Approve request for permission from the Purchasing Director to declare LifePak 12 CID 033862 and 031152 as surplus property and be traded to Stryker Medical for discount on the purchase of two (2) new LifePak 12 Attachments: Surplus Lifepak 12 H. ID-21-0747 Authorize issuance of the following requisitions: 1. 2108295 in the amount of $6,145.20 written to Stryker Medical for six (6) 4G modems to be located in the Ambulance Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 2. 2108297 in the amount of $52,919.50 written to Stryker Medical for a Life Pak 15 V4 to be located in the Ambulance Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2108295 Requisition 2108297 I. ID-21-0748 Approve request for payment from Vicksburg-Warren 911 for the city's share of 16 full-time and 2 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates June 30, 2021 and July 14, 2021 in the amount of $46,267.12 Attachments: 911 Payment J. ID-21-0754 Approve request from Tracey Brown, Youth Coordinator as follows: 1. Permission to host a Youth Baseball Awards Banquet for all participants in the 2021 Fuzzy Johnson Inner-City Youth Baseball League 2. Permission to utilize donated funds in the amount of $600.00 3. Presence of Mayor and Aldermen as a show of support for the Inner-City Youth City of Vicksburg Page 2 Printed on 9/20/2021 Board of Mayor and Aldermen Minutes - Final July 23, 2021 Attachments: Inner City Youth K. ID-21-0719 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth L. ID-21-0720 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor&Treasure Report Tax Collection Delinquent Tax Collection The City Sexton presented report of collections, account openings graves etc. for the month of June 2021 as follows: Lakeview Memorial Funeral Home - $1,900.00; W.H. Jefferson Funeral Home - $2,300.00; Glenwood Funeral Home - $400.00; Riles Funeral Home - $400.00; C.J. Williams Mortuary Service - $375.00; Misc. - $600.00. The total burials were 22. The total amount paid for the month of June 2021 was - $5,975.00. The City Clerk presented the Privilege License report for new businesses for the month of June 2021. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $185,316.53 for June 2021. The City Clerk presented report of Tax Collection for City taxes from the Warren County Tax Collector for the month of June 2021. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of June 2021. The City Clerk presented the June 2021 Detailed Budget report for Approval. The City Clerk presented the June 2021 Credit Card report for Approval as follows: Mayor's Office - $447.54; Purchasing Department - $856.87. Attachments: Supporting documentation following Minutes: Routine Agenda: A. ID-21-0722 Receive Sealed Bids for Notice of Sale of Surplus Real Property: 1. 1503 Grove Street (PPIN 18770) No bids were received. B. ID-21-0742 Approve request from Jasmine Henderson for permission to use the Washington Street Park on Sunday, August 1, 2021 from 7:30-8:30 p.m. for a Gender Reveal Event and block streets at the intersection of Washington/Jackson and Washington/Grove to ensure the wellbeing and safety of guest, i.e. pedestrian incidents (Chief Danczyk does not approve street closure) Attachments: Henderson use of Washington Street Park On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the request from Jasmine Henderson for City of Vicksburg Page 3 Printed on 9/20/2021 Board of Mayor and Aldermen Minutes - Final July 23, 2021 permission to use the Washington Street Park on Sunday, August 1, 2021 from 7:30-8:30 p.m. for a Gender Reveal Event and block streets at the intersection of Washington/Jackson and Washington/Grove to ensure the wellbeing and safety of guest, i.e. pedestrian incidents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B1. ID-21-0770 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1901 Court Street, PPIN 016258; owned by Ethel Sanders Estate - (Cut and clean the entire property, remove all trash and debris, remove dilapidated fencing) 2. 1905 Court Street, PPIN 016257; owned by Minnie Stevens Estate - (Cut and clean the entire property, remove all trash and debris, remove dilapidated fencing) 3. 1331 East Magnolia Street, PPIN 016252; owned by Vincent Johnson - (Cut and clean the entire property, remove all trash and debris, remove dilapidated structure) 4. 1406 East Magnolia Street, PPIN 016266; owned by Louis Lee Smith - (Cut and clean the entire property, remove all trash and debris) 5. 1517 Main Street, PPIN 017518; owned by Johnnie W. & Elizabeth South and Robe. Jones c/o Billy Moore - (Cut and clean the entire property, remove all trash and debris) 6. 1719 Martin Luther King Blvd., PPIN 019793; owned by LaTricia Anderson - (Cut and clean the entire property, remove all trash and debris) 7. 1720 Martin Luther King Blvd., PPIN 019794; owned by Willie James Milton Estate - (Cut and clean the entire property, remove all trash and debris, remove dilapidated structure) 8. 1721 Martin Luther King Blvd., PPIN 019795; owned by Derrick Holt & Linda Hall - (Cut and clean the entire property, remove all trash and debris, remove dilapidated structure) 9. 1908 South Street, PPIN 022713; owned by Thomas Wade Estate c/o Alberta Wildee - (Cut and clean entire property, remove all trash and debris, remove dilapidated building) 10. 1502 Spring Street, PPIN 017919; owned by Odis Chess, Jr. - (Cut and clean entire property, remove all trash and debris, remove dilapidated building) On motion of Alderman Mayfield, Sr.,seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 1901 Court Street, PPIN 016258; owned by Ethel Sanders Estate - Request 30-day extension with 30-day progress 2. 1905 Court Street, PPIN 016257; owned by Minnie Stevens Estate - Not Complied 3. 1331 East Magnolia Street, PPIN 016252; owned by Vincent Johnson - Not Complied 4. 1406 East Magnolia Street, PPIN 016266; owned by Louis Lee Smith - Not Complied 5. 1517 Main Street, PPIN 017518; owned by Johnnie W. & Elizabeth . Jones c/o Billy Moore - Not Complied 6. 1719 Martin Luther King Blvd., PPIN 019793; owned by LaTricia Anderson - Not Complied 7. 1720 Martin Luther King Blvd., PPIN 019794; owned by Willie James Milton Estate - Request 30-day extension 8. 1721 Martin Luther King Blvd., PPIN 019795; owned by Derrick Holt & Linda Hall - Not Complied 9. 1908 South Street, PPIN 022713; owned by Thomas Wade Estate c/o Alberta Wildee - Not Complied 10. 1502 Spring Street, PPIN 017919; owned by Odis Chess, Jr. - Request 30-day extension City of Vicksburg Page 4 Printed on 9/20/2021 Board of Mayor and Aldermen Minutes - Final July 23, 2021 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-0745 Adopt Resolution Granting Final Approval For Tax Abatement for 1504 Washington Street (PPIN 18458) Attachments: Resolution Tax Abatement 1504 Washington Street On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Granting Final Approval For Tax Abatement for 1504 Washington Street (PPIN 18458). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-0758 Adopt Resolution to Use 2016 Tourism Funds for Audio, Video and Lighting Equipment at the Vicksburg Auditorium Attachments: Resolution Equipment Auditorium On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Use 2016 Tourism Funds for Audio, Video and Lighting Equipment at the Vicksburg Auditorium. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0723 Authorize Mayor to execute Vicksburg Municipal Airport Standard Hangar Lease Agreement with L.G. Willis/RBW Farms, LLC Attachments: Hangar Lease Willis On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Vicksburg Municipal Airport Standard Hangar Lease Agreement with L.G. Willis/RBW Farms, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0739 Authorize Mayor to execute NRCS Emergency Watershed Program for Road and Bank Stabilization of Columbia, Halls Ferry, Polk and Second North Sites: 1. Application for Federal Assistance 2. Assurances - Construction Programs 3. Certification Regarding Lobbying Attachments: 2_SF-424_City of Vicksburg 5302_401 402 403 404 5_SF-424D_02-28-22 Construction Assurances 6_GG_LobbyingForm-V1.1 061120 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute NRCS Emergency Watershed Program for Road and Bank Stabilization of Columbia, Halls Ferry, Polk and Second North Sites: 1. Application for Federal Assistance; 2. Assurances - Construction Programs; 3. Certification Regarding Lobbying. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-0743 Ratify Mayor's execution of Grant Agreement with FAA for Airport Drainage Improvements Project (Runway 1) #3-28-0073-014-2021 for the Vicksburg Municipal Airport Attachments: VKS-SOG-3-28-0073-014-2021-Grant Agreement - audit VKS-SOG-3-28-0073-014-2021-Grant Agreement (part 1) - signed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify the Mayor's execution of Grant Agreement with FAA for Airport Drainage Improvements Project (Runway 1) #3-28-0073-014-2021 for the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 9/20/2021 Board of Mayor and Aldermen Minutes - Final July 23, 2021 H. ID-21-0752 Authorize Mayor to execute Rental Agreement with Pitney Bowes for a postage meter for Vicksburg Police Department Attachments: VPD Postage Meter Agreement On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Rental Agreement with Pitney Bowes for a postage meter for Vicksburg Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-0755 Authorize Mayor to execute Professional Services Agreement with Stantec for 2021 ERBRF - Structure #SA75-020 over Hatcher Bayou Attachments: Stantec Agreement ERBRF over Hatcher Bayou On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement with Stantec for 2021 ERBRF - Structure #SA75-020 over Hatcher Bayou. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-0761 Authorize Mayor to execute C Spire Service Order Form to move data circuit for NCIC at the Vicksburg Police Department Attachments: NCIC Vicksburg On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute C Spire Service Order Form to move data circuit for NCIC at the Vicksburg Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-21-0765 Accept Senior Community Service Employment Program (SCSEP) Host Agency Agreement PY2021 administered by the City of Jackson Senior Service Division and Authorize Mayor and Community Service Supervisor to execute Attachments: City of Vicksburg Community Service Dept. 2021 HA-Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Senior Community Service Employment Program (SCSEP) Host Agency Agreement PY2021 administered by the City of Jackson Senior Service Division and Authorize Mayor and Community Service Supervisor to execute. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Mayor Flaggs, Jr. recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. L. ID-21-0767 Authorize Shelter Planners of America to proceed with Step 2: Conceptual Design at the property located at 4845 US Highway 61 South On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to authorize the Shelter Planners of America to proceed with Step 2: Conceptual Design at the property located at 4845 US Highway 61 South. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Jr. M. ID-21-0721 Approve Claims Docket On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Claims Docket numbering: 2093 - 2094; 301810 - 302200. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 9/20/2021 Board of Mayor and Aldermen Minutes - Final July 23, 2021 Recused: 1- Mayor Flaggs Jr. Mayor Flaggs, Jr., returned to the Boar Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Termination in the Recreation Department (7). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Termination in the Recreation Department (7). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Administrative Assistant, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Jamma Williams - Constituent Services Representative, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0764 Termination - Recreation Department (7) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of six (6) Jackson Street Part-Time/Seasonal employees effective July 16, 2021, due to Jackson Street Summer Youth camp has ended; a Summer Youth employee, effective July 16, 2021 due to Jackson Street Summer Youth camp has ended in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0949 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 2, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 9/20/2021