Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, August 2, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Mayor Pro-Tem Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. Absent: 1 - Mayor George Flaggs Jr. 3. Board Comments: 4. Adopt Agenda Amend Under Approval of Consent Agenda Items: A2. (ID-21-0781) New Hires (Emergency Appointments) - Police (2) Remove Under Routine Agenda: B. (ID-21-0751) Discuss Vicksburg Convention and Visitors Bureau Updates On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-21-0779 Employee Anniversaries: 1. Berry Henderson - Gas Department Approval of Consent Agenda Items: On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0781 Approve the following Personnel Action Forms: 1. Resignation - Main Street (1) 2. New Hires (Emergency Appointments) - Police Department (4) B. ID-21-0773 Approve Additions to Employee Driving List: 1. McKinley Skipper, Kelcy Buell, Larson Terry - Fire Department C. ID-21-0749 Approve the following request from the Vicksburg Convention and Visitors Bureau: 1. Reappoint Trudy James-Brown 2. Reappoint Johnny Lee Reynolds, Sr. Attachments: VCVB Reappointments D. ID-21-0772 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Legal Department City of Vicksburg Page 1 Printed on 10/4/2021 Board of Mayor and Aldermen Minutes - Final August 2, 2021 Attachments: Rental Agreement Copier Legal Routine Agenda: A. ID-21-0750 Discuss Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of August 2021 and invited the public to attend. The Mayor Pro-Tem and Alderman thanked Ms. Kirklin for attending the meeting. B. ID-21-0751 Discuss Vicksburg Convention and Visitors Bureau Updates This agenda item was removed. C. ID-21-0771 Adopt Revised City of Vicksburg Organizational Chart in accordance with Section 20(C) of the Special Charter of the City of Vicksburg Attachments: COV_Organizational-Chart_July21_60x48 This agenda item was rescinded. D. ID-21-0774 Request Civil Service Commission to Amend Civil Service Rules 3.3, 8.3 and 8.6 so that candidates who are re-hires, lateral transfers, certified but not currently working in law enforcement/fire service, graduate of police corps, or certified law enforcement or fire training academy, do not have to complete the physical agility test as part of the hiring process On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Request Civil Service Commission to Amend Civil Service Rules 3.3, 8.3 and 8.6 so that candidates who are re-hires, lateral transfers, certified but not currently working in law enforcement/fire service, graduate of police corps, or certified law enforcement or fire training academy, do not have to complete the physical agility test as part of the hiring process. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0776 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Master Copy Community Development Agenda 8.2.2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 230 Spout Spring Road, PPIN 014514; owned by Andrea Brown - (Cut and clean the entire property, remove all trash and debris, remove dilapidated structure) 2. 1115 Fayette Street, PPIN 020225; owned by Marie Ross - (Cut and clean the entire property, remove all trash and debris) 3. 1103 Fayette Street, PPIN 019358; owned by Strong Properties, LLC - (Cut and clean entire property, remove all trash and debris, remove inoperable vehicle) 4. 3203 North Washington Street, PPIN 014325; owned by Kappler Auto Supplies - (Cut and clean the entire property, remove all trash and debris) 5. 69 Robert Street, PPIN 014332; owned by Christian Jeffretha etal - (Cut and clean the entire property, remove all trash and debris, remove dilapidated structure) 6. 40 Spout Spring Road, PPIN 014513; owned by Andrea Brown - (Cut and clean the entire property, remove all trash and debris, remove dilapidated structure) RE-ENTRY 1. 719 Cherry Street, PPIN 019693; owned by Annie Marie Hearn & Abner Estate c/o Corrie Hearn Russell - (Cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed City of Vicksburg Page 2 Printed on 10/4/2021 Board of Mayor and Aldermen Minutes - Final August 2, 2021 to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 230 Spout Spring Road, PPIN 014514; owned by Andrea Brown - Not Complied 2. 1115 Fayette Street, PPIN 020225; owned by Marie Ross - Not Complied 3. 1103 Fayette Street, PPIN 019358; owned by Strong Properties, LLC - Not Complied 4. 3203 North Washington Street, PPIN 014325; owned by Kappler Auto Supplies - Not Complied 5. 69 Robert Street, PPIN 014332; owned by Christian Jeffretha etal - Not Complied 6. 40 Spout Spring Road, PPIN 014513; owned by Andrea Brown - Not Complied RE-ENTRY 1. 719 Cherry Street, PPIN 019693; owned by Annie Marie Hearn & Abner Estate c/o Corrie Hearn Russell - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0785 Approve the following regarding Grant for Health Literacy to Enhance Equitable Community Responses to COVID-19: 1. Revised Budget 2. Authorize Mayor to execute Application for Federal Assistance Attachments: Revised Health Literacy Budget July 30 SF-424 On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve the following regarding Grant for Health Literacy to Enhance Equitable Community Responses to COVID-19: 1. Revised Budget, 2. Authorize Mayor to execute Application for Federal Assistance. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-0777 Adopt Resolution to Publish Past Due Fines and Contempt of Court Warrants for Non-Payment of Fines on City Website Attachments: Resolution Past Due Fines On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt the Resolution to Publish Past Due Fines and Contempt of Court Warrants for Non-Payment of Fines on City Website. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-0778 Adopt A Resolution by the Board of Mayor and Aldermen of the City of Vicksburg Regarding the Emergency Road & Bridge Repair Fund Program Attachments: Resolution ERBR Fund Program On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt the Resolution by the Board of Mayor and Aldermen of the City of Vicksburg Regarding the Emergency Road & Bridge Repair Fund Program. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-0775 Authorize Mayor to execute Agreement for Professional Services between The Mayor and Aldermen of the City of Vicksburg, MS and TRC Engineers, Inc. for the Vicksburg City Park Attachments: Agreement TRC Engineers On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor to execute City of Vicksburg Page 3 Printed on 10/4/2021 Board of Mayor and Aldermen Minutes - Final August 2, 2021 Agreement for Professional Services between The Mayor and Aldermen of the City of Vicksburg, MS and TRC Engineers, Inc. for the Vicksburg City Park. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-0780 Authorize Mayor to execute Service Order Form with PowerDMS to allow officers to learn and keep updated about policy and procedures On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor to execute Service Order Form with PowerDMS to allow officers to learn and keep updated about policy and procedures. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-21-0783 Accept/Authorize Mayor to execute Notice of Grant and Agreement Award from US Department of Agriculture for NRCS Emergency Watershed Program for Road and Bank Stabilization of Columbia, Halls Ferry, Polk and Second North Sites Attachments: MS_NR214423XXXXC036 Vicksburg 401-404 NOA On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept/authorize the Mayor to execute Notice of Grant and Agreement Award from US Department of Agriculture for NRCS Emergency Watershed Program for Road and Bank Stabilization of Columbia, Halls Ferry, Polk and Second North Sites. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Pro-Tem Monsour, Jr. moved the Mayor Pro-Tem and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor -Pro Tem Monsour, Jr., Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor Pro-Tem and Alderman discussed whether or not they should go into executive session. Mayor Pro-Tem Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay - Gas Department (1). The motion was seconded by Alderman Mayfield, Sr., upon vote being taken, the following voting aye: Mayor Pro-Tem Monsour, Jr., and Alderman Mayfield, Sr. The motion was adopted unanimously. The Mayor Pro-Tem and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay - Gas Department (1). The Mayor Pro-Tem and Alderman are now in executive session. Those present at the executive session were: Mayor Pro-Tem Monsour, Jr., Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith – Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Jamma Williams - Constituent Services Representative, Tabitha Martin-Crawford - Compliance Officer. Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0782 Longevity Pay - Gas Department (1) On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve .09 cents Longevity Pay of a Locator from $11.50 per hour to $11.59 ($11.50 + .09), effective August 3, 2021. Employee is entitled to the .09 cents increase for five (5) years of service in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-1010 Come Out of Executive Session and Approve All Items Taken Up in Executive Session City of Vicksburg Page 4 Printed on 10/4/2021 Board of Mayor and Aldermen Minutes - Final August 2, 2021 On motion of Mayor Pro-Tem Monsour, Jr. seconded by AldermanMayfield, Sr., the Mayor Pro-Tem and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Jr. Adjournment On motion of Mayor Pro-Tem Monsour, Jr. seconded by Alderman Mayfield, Sr. and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, August 10, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 10/4/2021