Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, August 10, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-21-0802 Presentation of the AWWA Water Treatment Plant of the Year Award to the City of Vicksburg B. ID-21-0803 Recognition - Vicksburg's Junior Tennis Teams Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0784 Adopt Board Meeting Minutes for: 1. June 10, 2021 2. June 21, 2021 3. June 25, 2021 4. June 30, 2021 5. July 06, 2021 6. July 09, 2021 B. ID-21-0804 Approve the following Personnel Action Forms: 1. Resignation - Sewer Department (1) 2. Resignation - Police Department (1) 3. New Hire - Emergency Appointment - Police Department (1) 4. New Hire - Part-time - Police Department (1) 5. New Hire - Fire Department (1) C. ID-21-0787 Approve invoice #3905 for payment in the amount of $3,402.20 from Vicksburg-Tallulah Regional Airport for the month of June 2021 Attachments: VTR Payment D. ID-21-0791 Approve the following request from the Vicksburg Convention Center Advisory Board: City of Vicksburg Page 1 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 10, 2021 1. Reappoint Ali Hopson, Susan Mandarino, Gwen Edris, Don Jarratt, and Derek Adams 2. Appoint Jay Parmegiani to replace expired term of Edward Simpson 3. Appoint William Wooten to replace expired term of Mary Jane Wooten Attachments: Appointments VCC Advisory Board E. ID-21-0799 Approve request from the Vicksburg Police Department for pre-authorization to utilize funds to provide refreshments not to exceed $100.00 for the following upcoming Training Seminar hosted by VPD: 1. FTO Certification Training: August 16, 2021 - August 20, 2021 Attachments: VPD Training Seminar F. ID-21-0801 Approve Additions to Employee Driving List: 1. Terrell Roby, Sr. - Inner City Youth 2. Orlon Smith, Eneke Smith, Nakia Clemons - Police Department G. ID-21-0792 Approve Claims Docket The Deputy City Clerk presented the Docket of Claims for Approval numbering: 2095 - 2107; 302201 - 302542. Routine Agenda: A. ID-21-0788 Receive Sealed Bids and Reverse Auction Bids for: 1. Hydraulic Sewer/Drain Cleaner Ramjet 3036-750 Trailer Mounted Jetter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to receive Reverse Sealed Bids for: One (1) Reverse Electronic Bid: Hydraulic Sewer/Drain Cleaner Ramjet 3036-750 Trailer Mounted Jetter SANSOM EQUIPMENT COMPANY, 2025 West I-65 Service Road North; Mobile, AL 36618 5% Bid Bond: Yes Bid Amount: $89,598.00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to take the bid under advisement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0789 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of August 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. C. ID-21-0797 Acknowledge Proclamation of City of Vicksburg to Minimize the Risk of Infection and to Prevent the Spread of COVID-19 Applicable to City of Vicksburg Employees and Effective Immediately on August 4, 2021 and Remaining in Effect Through August 18, 2021 Attachments: Proclamation COVID-19 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Acknowledge Proclamation of City of Vicksburg to Minimize the Risk of Infection and to Prevent the Spread of COVID-19 Applicable to City of Vicksburg Employees and Effective Immediately on August 4, 2021 and Remaining in Effect Through August 18, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-0796 Discussion with Industrial Wood Products of Mississippi regarding denial of building permit for a 50' x 240' Storage Building Addition (seeking City of Vicksburg Page 2 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 10, 2021 building permit variance) Attachments: Request for Consideration-Industrial Wood Products On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Discussion with Industrial Wood Products of Mississippi regarding denial of building permit for a 50' x 240' Storage Building Addition (seeking building permit variance). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0786 Adopt Revised City of Vicksburg Organizational Chart in accordance with Section 20(C) of the Special Charter of the City of Vicksburg Attachments: COV_Organizational-Chart_Aug21_8.5x11_8-2-21 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Revised City of Vicksburg Organizational Chart in accordance with Section 20(C) of the Special Charter of the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0790 Authorize City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Thursday, September 2, 2021 at 5:30 p.m. On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Thursday, September 2, 2021 at 5:30 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-0798 Adopt Revised Resolution Granting Final Approval for Tax Abatement for 1504 Washington Street (PPIN 18458) Attachments: Revised Resolution Tax Abatement 1504 Washington Street On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Revised Resolution Granting Final Approval for Tax Abatement for 1504 Washington Street (PPIN 18458). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-0793 Authorize Mayor to execute Agreement with Greenbriar Digging Service Limited Partnership for Indiana Avenue Storm & Sanitary Sewer Extensions Project On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Greenbriar Digging Service Limited Partnership for Indiana Avenue Storm & Sanitary Sewer Extensions Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-0794 Authorize Mayor to execute Agreement for Clay Street Mural with Kayla Boler Attachments: Agreement Boler On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Clay Street Mural with Kayla Boler. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-0800 Authorize Mayor to execute Collection Firm Agreement with Franklin Collection Service, Inc. for past due ambulance bills Attachments: Collection Firm Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the City of Vicksburg Page 3 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 10, 2021 Mayor and Aldermen voted to authorize the Mayor to execute Collection Firm Agreement with Franklin Collection Service, Inc. for past due ambulance bills. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-21-0808 Authorize Mayor to execute Contract with Hemphill Construction Company, Inc. for Runway 1 Drainage Improvements and Safety Area Grading at the Vicksburg Municipal Airport On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Hemphill Construction Company, Inc. for Runway 1 Drainage Improvements and Safety Area Grading at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Recreation Department (2); Pay Adjustment in the Police Department (1); Termination in the Gas Department (1). The motion was seconded by Alderman Mayfield, Sr., upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustments in the Recreation Department (2); Pay Adjustment in the Police Department (1); Termination in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Fermika Smith – Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Jamma Williams - Constituent Services Representative, Tabitha Martin-Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0805 Pay Adjustment - Recreation Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Lifeguard from $8.50 per hour to $8.75 per hour, effective August 6, 2021. Employee has completed the certification to be an American Red Cross Water Safety Instructor, which will increase his rate of pay by .25 cents; a Lifeguard from $9.00 per hour to $9.25 per hour, effective August 6, 2021. Employee has completed the certification to be an American Red Cross Water Safety Instructor, which will increase his rate of pay by .25 cents in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0806 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrol Officer from $16.87 per hour to an Acting C-Watch Commander at $17.62 ($16.87 + .75) per hour, effective August 11, 2011 in the Police Department. Officer is now serving as an Acting Commander in C-Watch. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-0807 Termination - Gas Department (1) City of Vicksburg Page 4 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 10, 2021 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to rescind the Termination of a Service Man in the Gas Department. Employee received five (5) days suspension with 45 days probation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1016 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 16, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 10/18/2021