Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, August 16, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0827 Approve the following Personnel Action Forms: 1. Resignation - Gas Department (1) 2. New Hire - Ambulance Department (1) B. ID-21-0809 Approve Additions to Employee Driving List: 1. Lee Williams - Police Department C. ID-21-0810 Authorize issuance of the following requisitions: 1. 2108894 in the amount of $4,995.00 written to Hawk Analytics, Inc. for a subscription for map and analysis services for the Police Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 2. 2109020 in the amount of $36,500.00 and 2109021 in the amount of $28,196.00 written to Control Systems, Inc. for the Scada Upgrade at the Wastewater Plant and the lift stations pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2108894 Requisition 210920 & 2109021 D. ID-21-0819 Approve Water & Gas Administration Report Attachments: W&G Report E. ID-21-0820 Approve request for advertisement in the amount of $1,000.00 from Vicksburg Packers Youth Football and Cheer, Inc. pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended City of Vicksburg Page 1 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 16, 2021 Attachments: Packers Football & Cheer Advertisement Mayor Flaggs stated that purchasing an advertisement from Vicksburg Packers Youth Football and Cheer, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., and seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Packers Youth Football and Cheer, Inc. in the amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-21-0825 Receive Vicksburg Police Department Crime Statistic Report for: 1. July 2021 Attachments: Crime Stats for June 2021 - July 2021 G. ID-21-0834 Authorize Mayor to execute Contract with Central Asphalt Co., Inc. for Vicksburg Forest Products Rail & Drainage Project H. ID-21-0815 Approve Claims Docket The Deputy City Clerk presented the Docket of Claims for Approval numbering: 302543 - 302547. Routine Agenda: A. ID-21-0818 Receive Sealed Bids for: 1. Levee Street LPA Project (Construction of Sidewalks, Pedestrian Hand Rails, Lighting and Bus Parking Areas Along Levee Street) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Receive Sealed Bids for: Levee Street LPA Project (Construction of Sidewalks, Pedestrian Hand Rails, Lighting and Bus Parking Areas Along Levee Street) FORDICE CONSTRUCTION COMPANY, 1798 Hwy 27 South; Vicksburg, MS 39181 C.O.R# 00016-MC 5% Bid Bond: Yes Bid Amount: $1,039,943.00 Two (2) Electronic Bids CONSTRUCTION SPECIALIST, LLC, 5965 Hwy 18W, Suite 309; Jackson, MS 39209 C.O.R# 22927-MC 5% Bid Bond: Yes Bid Amount: $698,632.00 CENTRAL ASPHALT COMPANY, 1208 National Street; Vicksburg, MS 39180 C.O.R# 11293-MC 5% Bid Bond: Yes Bid Amount: $843,616.65 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bid to Stantec Consulting Services for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0823 Acknowledge Proclamation of City of Vicksburg to Minimize the Risk of Infection and to Prevent the Spread of COVID-19 in the City of Vicksburg Effective at Noon on August 12, 2021 and Remaining in Effect Through August 26, 2021 Attachments: Proclamation COVID-19 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Acknowledge Proclamation of City of Vicksburg to Minimize the Risk of Infection and to Prevent the Spread of COVID-19 in the City of Vicksburg Effective at Noon on August 12, 2021 and Remaining in Effect Through August 26, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 16, 2021 Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. C. ID-21-0814 Approve request from Cherry Robbins for permission to host a Cloo Croo Fundraiser Event to benefit the needs of the Vicksburg Animal Shelter on Saturday, November 13, 2021 in Downtown Vicksburg from 2:30 pm.-8:00 p.m. and extra patrol during the event Attachments: Cloo Croo Fundraiser On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the request from Cherry Robbins for permission to host a Cloo Croo Fundraiser Event to benefit the needs of the Vicksburg Animal Shelter on Saturday, November 13, 2021 in Downtown Vicksburg from 2:30 pm.-8:00 p.m. and extra patrol during the event. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Jr. Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. D. ID-21-0811 Award Reverse Auction bid for Hydraulic Sewer/Drain Cleaner Ramjet Attachments: Bid Award Hydraulic Cleaner Ramjet On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to award the Reverse Auction bid for Hydraulic Sewer/Drain Cleaner Ramjet to Sansom Equipment Company in the amount of $89,598.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0824 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Adopt Budget Amendments for August 16, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0836 Ratify Mayor's execution of the following for COVID-19 Advancing Health Literacy Project: 1. Jackson State University FDP Cost Reimbursement Subaward 2. Jackson-Hinds Comprehensive Health Center FDP Cost Reimbursement Subaward Attachments: JSU Subaward JHCHC Subaward On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of the following for COVID-19 Advancing Health Literacy Project: 1. Jackson State University FDP Cost Reimbursement Subaward; 2. Jackson-Hinds Comprehensive Health Center FDP Cost Reimbursement Subaward. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-0816 Adopt Vicksburg Swimming Pool Policy for Hot Water Temperatures Attachments: Swimming Pool Policy On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Vicksburg Swimming Pool Policy for Hot Water Temperatures. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-0826 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and City of Vicksburg Page 3 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 16, 2021 welfare of the community Attachments: Master Copy of the for Agenda for AUGUST 16 2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2601 Clay, PPIN 020825; owned by Patrick L. Daughtry, Sr. - (Cut and clean the entire property, remove all trash and debris, remove dilapidated partial wall.) 2. 2645 Clay Street, PPIN 020826; owned by Patrick L. Daughtry, Sr., - (Cut and clean entire property, remove all trash and debris) 3. 2800 Clay Street, PPIN 021064; owned by Vicksburg Car Store LLC - (Cut and clean entire property, remove all trash and debris) 4. 2811 Clay Street, PPIN 020834; owned by Capital Investment Corporation c/o Robert R. Bottin III - (Cut and clean the entire property, remove all trash and debris) 5. 304 Crestline Lane, PPIN 019907; owned by Edward Herring - (Cut and clean the entire property, remove all trash and debris) RE-ENTRIES 1. 502 Fairground Street, PPIN 024008; owned by Regina Antoinette Real Estate - (Cut and clean the entire property, remove all trash and debris) 2. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - (Cut and clean the entire property, remove all trash and debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event and extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 2601 Clay, PPIN 020825; owned by Patrick L. Daughtry, Sr. - Complied 2. 2645 Clay Street, PPIN 020826; owned by Patrick L. Daughtry, Sr., - Complied 3. 2800 Clay Street, PPIN 021064; owned by Vicksburg Car Store LLC - Complied 4. 2811 Clay Street, PPIN 020834; owned by Capital Investment Corporation c/o Robert R. Bottin III - Complied 5. 304 Crestline Lane, PPIN 019907; owned by Edward Herring - Complied RE-ENTRIES 1. 502 Fairground Street, PPIN 024008; owned by Regina Antoinette Real Estate - Not Complied 2. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-0832 Adopt Resolution to Commit American Rescue Plan Funds Attachments: Resolution American Rescue Plan Funds On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Commit American Rescue Plan Funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-0821 ADOPT AN ORDINANCE OF THE CITY OF VICKSBURG, MISSISSIPPI. CREATING THE “PARKING LOT AND BUILDING SECURITY ORDINANCE” REGULATIONS RELATED TO RETAIL BUSINESS CENTERS WITH PARKING LOTS CONTAINING TWENTY-FIVE (25) OR MORE PARKING SPACES AND/OR A TWO THOUSAND SQUARE FOOT MINIMUM BUILDING; PROVIDING FOR INSTALLATION OF SECURITY CAMERA SYSTEMS FOR PARKING LOT, ENTRY AND EXIT DOOR SURVEILLANCE; PROVIDING FOR A PROCEDURE FOR RETAIL BUSINESS CENTERS TO KEEP RECORDINGS FOR 30 DAYS; City of Vicksburg Page 4 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 16, 2021 PROVIDING TECHNICAL SPECIFICATIONS FOR A SECURITY CAMERA SYSTEM; CREATING A GRACE PERIOD FOR COMPLIANCE FOR EXISTING RETAIL BUSINESS CENTERS; ESTABLISHING PENALTIES FOR VIOLATION OF THESE SECTIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Attachments: Ordinance Parking Lot Building Security On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt an Ordinance of the City of Vicksburg, Mississippi. Creating the "Parking Lot & Building Security Ordinance" Regulations Related To Retail Business Centers with Parking Lots Containing Twenty-Five (25) or more Parking Spaces and/or a Two Thousand Square Foot Minimum Building; Providing for Installation of Security Camera Systems for Parking Lot, Entry and Exit Door Surveillance; Providing for a Procedure for Retail Business Centers to Keep Recordings for Thirty (30) days; Providing Technical Specifications for a Security Camera System; Creating a Grace Period for Compliance for Existing Retail Business Centers; Establishing Penalties for Violation of these Sections; Repealing all Ordinances in Conflict; Providing a Severability Clause; and Providing an Effective Date. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-21-0822 ADOPT AN ORDINANCE TO AMEND SECTION 3-15 OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG, MISSISSIPPI, LEISURE AND RECREATION DISTRICT, TO ALLOW THE USE OF STYROFOAM CUPS AND CUPS NOT LARGER THAN THIRTY-TWO (32) OUNCES Attachments: Ordinance Amendment Leisure&Recreation District On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt an Ordinance to Amend Section 3-15 of the Code Of Ordinances of the City Of Vicksburg, Mississippi, Leisure and Recreation District, to Allow The Use Of Styrofoam Cups And Cups Not Larger Than Thirty-Two (32) Ounces. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-21-0812 Authorize Mayor to execute Agreement with Invoice Cloud, Inc. for online payment services for Water & Gas Administration Attachments: Invoice Cloud Agreement Invoice Cloud Biller Agreement Invoice Cloud Biller Order Form Invoice Cloud Biller Order Form 2 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Invoice Cloud, Inc. for online payment services for Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-21-0813 Authorize Mayor to execute Virtual Academy Solution Agreement Attachments: Virtual Academy Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Virtual Academy Solution Agreement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-21-0833 Accept/Authorize Mayor to execute Letter Agreement for Professional Services with Neel Schaffer for Transportation Alternatives Program Wheels on the Hills Project Attachments: Contract Neel Schaffer for VBurg TAP Project 9-30-20 FINAL TAP Application On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the City of Vicksburg Page 5 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 16, 2021 Mayor and Aldermen voted to authorize the Mayor to execute Letter Agreement for Professional Services with Neel Schaffer for Transportation Alternatives Program Wheels on the Hills Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-21-0835 Authorize Mayor to execute Service Agreement with Motorola Solutions On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Service Agreement with Motorola Solutions. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Transfer in Court Services (1); Suspension in the Sewer Department (1); Termination in the Sewer Department (1); Termination in Ambulance Department (1); Personal Matter in the Human Resources (1). The motion was seconded by Alderman Monsour, Jr., upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Transfer in Court Services (1); Suspension in the Sewer Department (1); Termination in the Sewer Department (1); Termination in Ambulance Department (1); Personal Matter in the Human Resources (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Fermika Smith – Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Deborah A. Nickson - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Jamma Williams - Constituent Services Representative, Tabitha Martin-Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0828 Transfer - Court Services (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Transfer of a Cashier from Water & Gas Department at $9.50 per hour to a Deputy Court Clerk at $11.00 per hour, effective August 25, 2021 in Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0837 Suspension - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to rescind the Suspension of a Sewer Assistant Supervisor in the Sewer Department. The Board waived the five (5) days suspension but approved 45 days of probation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-0829 Termination - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of an Equipment Operator, effective August 10, 2021, in the Sewer Department. Employee is in violation of the City of Vicksburg Arrest Policy. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 16, 2021 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-0830 Termination - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of an EMT I, effective August 11, 2021, in the Ambulance Department. Employee was a re-hire but changed his mind and did not come back. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0831 Personnel Matter - Human Resources (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matter in the Human Resources Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-1017 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, August 25, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 10/18/2021