Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, August 25, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr., Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-21-0838 Adopt Board Meeting Minutes for: 1. July 19, 2021 B. ID-21-0867 Approve the following Personnel Action Forms: 1. Resignation - Traffic Department (1) 2. Resignation - Street Department (1) 3. Resignation - Police Department (1) 4. New Hire - Part-time - Police Department (2) 5. New Hire - Police Department (2) 6. New Hire - Vehicle Maintenance (1) C. ID-21-0854 Approve additions to Employee Driving List: 1. Thomas Barlow, Byris Smith, Steven Ragan - Police Department 2. Marquis Holmes - Fire Department D. ID-21-0840 Declare Monday, September 6, 2021 a City holiday in observance of Labor Day pursuant to Section 3-3-7(1) of the Mississippi Code of 1972, as amended E. ID-21-0841 Approve request from Peggy Carter for American Cancer Society Action Network Event: 1. Permission to hold the Lights of Hope Event on the steps of City Hall at 11:00 a.m. on Saturday, September 11, 2021 2. Block Walnut and Crawford Streets from 10:00 a.m. to 1:00 p.m. Attachments: Lights of Hope F. ID-21-0842 Approve request from the Fostoria Neighborhood Association for City of Vicksburg Page 1 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 25, 2021 Vicksburg Porchfest in the Historic Fostoria Neighborhood: 1. Visible Police presence on October 30th from 11:00 a.m. to 5:30 p.m. 2. Barricade streets: Drummond from Harris to Finney, Speed from Letitia to Cherry, and Dewitt from Drummond to Cherry 3. Provide a lift on the "Open Container" law for the day for neighbors and festival goers to be able to sip, stroll, shop, and enjoy the architecture and music for the day 4. Provide City of Vicksburg Motor Coach for transportation to and from downtown 5. Request to use parking lots at the following locations: City of Vicksburg Water and Gas Department and City Public Parking Garage at Mulberry and South Streets Attachments: Porchfest G. ID-21-0843 Approve request from Mayor George Flaggs to reserve Motor Coach on October 30, 2021 from 10:30 a.m. to 6:00 p.m. Attachments: Porchfest Motor Coach H. ID-21-0850 Continue State of Emergency for Repair of Sewer Line Located at the Waste Water Treatment Plant I. ID-21-0851 Ratify request for approval from Mississippi Tobacco Free Coalition of Warren and Claiborne Counties: 1. Permission to host a COVID-19 Pop Up Event 2. Block street in front of Gertrude A. Young Jackson Street Community Center on Saturday, August 21, 2021 from 9:00 a.m. to 1:00 p.m. 3. Permission to add the City of Vicksburg Emblem and Mayor and Aldermen on the flyer and come by and bring greetings Attachments: MS Tobacco Free Coalition J. ID-21-0853 Authorize City Clerk to transfer funds from the separate project bank accounts to reimburse the City's General Fund (pooled cash) for project expenditures: 1. City of Vicksburg 2016 COV Tourism Account to Water & Gas Account (pooled cash) in the amount of $65,955.81 2. City of Vicksburg Feasibility Study Account to Water & Gas Account (pooled cash) in the amount of $42,238.00 3. ERBR Kemp Bottom Road Bridge Project Account to Water & Gas Account (pooled cash) in the amount of $471,102.55 4. COV Levee Improvements Fund Account to Water & Gas Account (pooled cash) in the amount of $202,387.80 5. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $12,466.41 K. ID-21-0857 Approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 for Spring/Summer Programming pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended Attachments: SCHF Allocation On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve allocation of funds in the amount of $17,500.00 to Southern Cultural Heritage Foundation for Spring/Summer Programming. The City is authorized pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended. L. ID-21-0864 Approve request for payment from Vicksburg-Warren 911 for the city's share of 15 full-time and 2 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates July 31, 2021 and August 14, 2021 in the amount of $42,526.86 City of Vicksburg Page 2 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 25, 2021 Attachments: 911 Payment M. ID-21-0865 Authorize Mayor to execute Contract for Services with Front Porch Fodder for Domain Renewal and Web Hosting Services (Live Vicksburg) Attachments: City of Vicksburg_Contract Renewal 2021 N. ID-21-0866 Approve invoice #1535 in the amount of $360.00 from Front Porch Fodder for Live Vicksburg website pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Invoice 1535_Live Vicksburg O. ID-21-0844 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth The Mayor and Alderman approved the Bank Letters: 1. Trustmark, 2. BancorpSouth. P. ID-21-0845 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton Privilege License Mayor&Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves etc. for the month of July 2021 as follows: Lakeview Memorial Funeral Home - $875.00; W.H. Jefferson Funeral Home - $1,550.00; Glenwood - $975.00; Riles Funeral Home - $1,075.00; C.J. Williams Mortuary Services - $1,550.00; Misc. - $1,075.00. Total paid was $7,100.00. Total burials were 28. The City Clerk presented the Privilege License report for new businesses for the month of July 2021. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $113,078.43 for July 2021. The City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of July 2021. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of July 2021. The City Clerk presented the July 2021 Detailed Budget report for approval. The City Clerk presented the July 2021 Credit Card report for approval as follows: Mayor Flaggs, Jr., - $1,662.08; Alderman Mayfield, Sr., - $356.00; Alderman Monsour, Jr., - $2,555.62; Walter Osborne, Jr., City Clerk - $544.56; Purchasing Department - $1,179.40. Attachments: Supporting documents following minutes: Public Hearing: A. ID-21-0839 Public Hearing: Downtown Taxing District On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor City of Vicksburg Page 3 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 25, 2021 and Alderman voted to open the Public Hearing on the Downtown Taxing District. Voting aye: Mayor Flaggs, Jr., and Alderman Mayfield, Sr. None voting nay, the motion was unanimously adopted. Today being the date set for hearing any objections to levying a special assessment on Commercial Real Property lying with the area described as follows: Commence at a point where the centerline of Jackson Street intersects with the centerline of Cherry Street, said point being the Point of Be¬ginning run south along the centerline of Cherry Street to the point of intersection with the centerline of China Street; from said point run east along the centerline of China Street to the point of intersection with the centerline of Adams Street; from said point run south along the centerline of Adams Street to the point of intersection with the south right of way line of South Street; from said point run west to a point which is the intersection of the south right of way line of South Street and the northwest corner of Lot 5 of Nathan Seymour Survey as recorded in the land records of Warren County in Deed Book Q at page 471; from said point run south along the west line of said Lot 5 to the southwest corner of said Lot 5 which point is on the north right of way of Harrison Street; from said point run south to a point which is the intersection of the south right of way line of Harrison Street and the west right of way line of Vick Street; from said point run south along the west right of way line of said Vick Street to a point, said point being the intersection of the west right of way of line of Vick Street and the north line of that property conveyed to Vicksburg Senior Associates L.P., as described in the land records of Warren County in Deed Book 1204 Page 533; from said point run across Vick Street, thence along the east right of way of said Vick Street, N 07 degrees 57 minutes 56 feet E, 16.34 minutes to an iron pin at the northwest corner of the City of Vicksburg parcel as recorded in Deed Book 266 at Page 575 of the aforesaid Land Records; thence leave the east right of way of Vick Street and run along the north line of the said City of Vicksburg parcel, the following courses and distances: S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence N 07 degrees 57 minutes 56 feet E, 3.00 minutes to an iron pin; thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; hence S 07 degrees 57 minutes 56 feet W, 40.00 minutes to an iron pin thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence S 07 degrees 57 minutes 56 feet W, 16.00 minutes to an iron pin at the northwest corner of Lot 15 of the W.L. Polk’s Survey of the Emanuel Property (DB58/PG414); thence along the north line of Lots 15, 14, 13, 12, and 11 of said W.L. Polk’s Survey of the Emanuel Property, S 82 degrees 02 minutes 04 feet E, 190.00 minutes to an iron pin on the north line of said Lot 11 which lies 10 minutes west of the northeast corner of said Lot 11; thence along a line that lies 10.00 minutes W of the east line of said Lot 11, S 07 degrees 57 minutes 56 feet W, 157.12 minutes to an iron pin on the north line of Vick Street which is not opened; thence along the north line of said Vick Street (not opened), S 56 degrees 22 minutes 04 feet E, 11.10 minutes to an iron pin at an angle point in the northeast line of said Vick Street (not opened); thence along the east line of said Vick Street (not opened), S 10 degrees 02 minutes 04 feet E, 123.92 minutes to an iron pin on the northeast line of the Railroad property as described in Deed Book Y at Page 41 of said Land Records; thence along the east line of said Railroad property N 25 degrees 22 minutes 04 feet W, 39.26 minutes to an iron pin at the northeast corner of said Railroad property; thence westerly along the north line of said Railroad property to the point of its intersection with the east right of way line of Cherry Street; from said point run in a westerly direction across Cherry Street to a point which is the intersection of the west right of way line of Cherry Street and the north line of said Railroad property; thence continuing westerly along the north right of way line of said Railroad property to a point which is the intersection of the east right of way of Monroe Street and the north line of said Railroad property; run thence westerly across Monroe Street to a point which is the intersection of the north line of said Railroad property and the west right of way line of Monroe Street; thence run northwesterly along the west right of way line of Monroe Street to a point which is the intersection of the west right of way line of Monroe Street and the south right of way line of an unopened portion of Bridge Street; thence west along said south right of way line of Bridge Street to a point which is the intersection of said south right of way line of Bridge Street and the east right of way line of Washington Street; thence westerly on a line which is the projection of the south right of way line of Bridge Street to its intersection with the west right of way line of Washington Street; thence northerly along the west right of way line of Washington Street to a point which is the intersection of the west right of way line of Washington Street and the south right of way line of Depot; then west along the south right of way line of Depot City of Vicksburg Page 4 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 25, 2021 Street to a point which is the intersection of the south right of way line of Depot Street and the east right of way line of Depot Street; run then north across Pearl Street to a point which is the intersection of the north right of way line of Depot and the east right of way line of Pearl Street, run thence along the east right of way of Pearl Street to a point which is the intersection of the east right of way line of Pearl Street and the south right of way line of South Street; then run north along a projection of the east right of way line of Pearl Street to a point which is the intersection of said projected line and the center line of the South Street right of way; from said point run west along an extension of the centerline of South Street to the point of intersection of the live thalweg of the Yazoo River Diversion Canal; from said point run northerly along the live thalweg of the Yazoo River Diversion Canal to the point of intersection of a westerly extension of the centerline of First East Street; from said point run east along the westerly extension of the centerline of First East Street to the point of intersection of the westerly extension of the centerline of First East Street with the centerline of Washington Street; from said point run east along the centerline of First East Street to the point of intersection with the centerline of Cherry Street; from said point run south along the centerline of Cherry Street to the Point of Beginning. The City Clerk presented proof of publication of legal advertisement setting this date and time for public hearing. A copy of the proof was directed to be inserted in the transcript of the proceedings of the Board. The testimony was taken by Helen Martin, Official Court Reporter, and is made a matter of record hereof as though fully set out herein. The City Clerk presented notice to tax payers by order of Resolution along with the return receipts for notifying property owners of the public hearing. Mayor Flaggs turned the hearing over to Kim Hopkins, of the Main Street Board of Directors. Mrs. Hopkins announced that every year we have to renew the taxing district about this time. If it pleases the Board, I will go through the little process that it all entails. Kim Hopkins presented the proposed Budget for the Main Street Program. No one came in opposition to establishing the Special Assessment on Commercial Real Property in the Downtown Taxing District. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Upon completion of the testimony, on motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg voted to close the hearing for the Downtown taxing District. Mayor Flaggs, Jr. thanked Mrs. Hopkins for attending the meeting. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Routine Agenda: A. ID-21-0852 Accept Recommendation of Stantec Consulting Services to award bid for Levee Street LPA Project #STP-7127-00(001)/LPA/107986-701000 (Construction of Sidewalks, Pedestrian Hand Rails, Lighting and Bus Parking Areas Along Levee Street) to apparent lowest responsive bidder Construction Specialists, LLC with a total bid amount of $698,632.00 subject to authorization by MDOT Attachments: Levee Street Project On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to accept the Recommendation of Stantec Consulting Services to award bid for Levee Street LPA Project #STP-7127-00(001)/LPA/107986-701000 (Construction of Sidewalks, Pedestrian Hand Rails, Lighting and Bus Parking Areas Along Levee Street) to apparent lowest responsive bidder Construction Specialists, LLC with a total bid amount of $698,632.00 subject to authorization by MDOT. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-21-0847 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Master Copy of the for Agenda for AUGUST 25 2021 City of Vicksburg Page 5 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 25, 2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 801 Belmont Street, PPIN 018026; owned by Sonya J. Erickson - (Cut and clean the entire property; remove all trash and debris) 2. 203 Easy Street, PPIN 020502; owned by Cleve Burse Estate - (Cut and clean the entire property, remove all trash and debris) 3. 1114 Farmer Street, PPIN 029347; owned by Kimberly Lane - (Cut and clean the entire property, remove all trash and debris, remove dilapidated structure) 4. 800 First North Street, PPIN 018661; owned by Kimberly B. & Joseph L Smith, Jr. - (Cut and clean the entire property, remove all trash and debris) 5. 1425 Harrison Street, PPIN 016109; owned by Leyland French - (Cut and clean the entire property, remove all trash and debris) 6. 221 Lovers Lane, PPIN 019880; owned by Glenn R. Triplett - (Cut and clean the entire property, remove all trash and debris) 7. 4000 Block of Washington Street, PPIN 013482; owned by Adair Holding LLC c/o Andrew Hammond - (Cut and clean the entire property, remove all trash and debris, remove concrete rubble) 8. Washington Street, PPIN 015446; owned by Wynwood IV LLC - (Cut and clean the entire property, remove all trash and debris) RE-ENTRY 1. 1607 Grove Street, PPIN 017613; owned by Paul C. Morgan - (Cut and clean the entire property, remove all trash and debris) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 801 Belmont Street, PPIN 018026; owned by Sonya J. Erickson - Requested 30-day extension 2. 203 Easy Street, PPIN 020502; owned by Cleve Burse Estate - Not Complied 3. 1114 Farmer Street, PPIN 029347; owned by Kimberly Lane - This agenda item was tabled. 4. 800 First North Street, PPIN 018661; owned by Kimberly B. & Joseph L Smith, Jr. - Not Complied 5. 1425 Harrison Street, PPIN 016109; owned by Leyland French - Not Complied 6. 221 Lovers Lane, PPIN 019880; owned by Glenn R. Triplett - Not Complied 7. 4000 Block of Washington Street, PPIN 013482; owned by Adair Holding LLC c/o Andrew Hammond - Tabled due to certified mail still in transit that was mailed on August 6, 2021 8. Washington Street, PPIN 015446; owned by Wynwood IV LLC - Complied RE-ENTRY 1. 1607 Grove Street, PPIN 017613; owned by Paul C. Morgan - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-21-0858 Authorize Mayor to execute Amendment to Real Estate Sale and Development Agreement with MidSouth Companies, LLC Attachments: Amendment to Agreement MidSouth Companies On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Amendment to Real Estate Sale and Development Agreement with MidSouth Companies, LLC. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-21-0859 Adopt Resolution Authorizing the Conveyance of Properties to MidSouth Companies, LLC or its Assigns City of Vicksburg Page 6 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 25, 2021 Attachments: Resolution Conveyance MidSouth Companies On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Resolution Authorizing the Conveyance of Properties to MidSouth Companies, LLC or its Assigns. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-21-0872 Adopt Resolution to Purchase Real Property for NRCS/FEMA Project (1114 Farmer Street) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Adopt Resolution to Purchase Real Property for NRCS/FEMA Project (1114 Farmer Street). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-21-0873 Authorize Mayor to execute Letter of Engagement with Butler Snow for City of Vicksburg, Mississippi General Obligation Bonds, Series 2021 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Letter of Engagement with Butler Snow for City of Vicksburg, Mississippi General Obligation Bonds, Series 2021. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. G. ID-21-0874 ADOPT RESOLUTION DECLARING THE INTENTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI TO ISSUE GENERAL OBLIGATION BONDS OF THE CITY IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED ELEVEN MILLION DOLLARS ($11,000,000) to raise money for the purpose of constructing, improving and paving streets and purchasing land therefor ALL PURSUANT TO SECTIONS 21-33-301 ET SEQ., MISSISSIPPI CODE OF 1972, AS AMENDED AND SUPPLEMENTED FROM TIME TO TIME, PAYING THE COSTS OF BORROWING, DIRECTING THE PUBLICATION OF A NOTICE OF SUCH INTENTION; AND FOR RELATED PURPOSES. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to table the RESOLUTION DECLARING THE INTENTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI TO ISSUE GENERAL OBLIGATION BONDS OF THE CITY IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED ELEVEN MILLION DOLLARS ($11,000,000) to raise money for the purpose of constructing, improving and paving streets and purchasing land therefore ALL PURSUANT TO SECTIONS 21-33-301 ET SEQ., MISSISSIPPI CODE OF 1972, AS AMENDED AND SUPPLEMENTED FROM TIME TO TIME, PAYING THE COSTS OF BORROWING, DIRECTING THE PUBLICATION OF A NOTICE OF SUCH INTENTION; AND FOR RELATED PURPOSES. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. H. ID-21-0875 Authorize Mayor to Execute Letter of Engagement and Disclosure with Government Consultants, Inc. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to Execute Letter of Engagement and Disclosure with Government Consultants, Inc. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. I. ID-21-0848 Authorize Mayor to execute Memorandum of Understanding with WWISCAA, Inc. of behalf of Vicksburg Police Department Attachments: MOU WWISCAA On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Memorandum of Understanding with WWISCAA, Inc. of behalf of Vicksburg Police Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 7 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 25, 2021 Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. J. ID-21-0849 Authorize Mayor to execute American Queen Steamboat Company Docking Agreement Attachments: Vicksburg - Docking Agreement (EXECUTION COPY)(EDD 8.18.21)1 Vicksburg Exhibit A 2021 2022 Public Landing On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute American Queen Steamboat Company Docking Agreement. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. K. ID-21-0856 Accept Assignment of Contract Proceeds for Storm Debris Clean-Up with Graham County Land Company, LLC and Family Land and Tree Service, LLC Attachments: Storm Debris Contract On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to accept the Assignment of Contract Proceeds for Storm Debris Clean-Up with Graham County Land Company, LLC and Family Land and Tree Service, LLC. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. L. ID-21-0860 Authorize Mayor to execute Memorandum of Understanding for Levee Street Extension Project with Mississippi Department of Finance and Administration Attachments: Government MOU_6.22.2021 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Memorandum of Understanding for Levee Street Extension Project with Mississippi Department of Finance and Administration. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. M. ID-21-0861 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Catfish Row Museum) Attachments: Contract ARPA Funding Recipient Catfish Row Museum On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Catfish Row Museum). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. N. ID-21-0862 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Jacqueline House) Attachments: Contract ARPA Funding Recipient Jacqueline House On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Jacqueline House). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. O. ID-21-0863 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (The Arch Group, Inc.) to provide the Kids are Coding Program at the Kids are Kids Daycare Attachments: Contract ARPA Funding Recipient The Arch Group On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (The Arch Group, Inc.) to provide the Kids City of Vicksburg Page 8 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 25, 2021 are Coding Program at the Kids are Kids Daycare. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. P. ID-21-0846 Approve Claims Docket save and accept check number 302942 written to United Security Services in the amount of $2,500.00 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Claims Docket numbering: 2108 - 2111; 302548 - 302549; 302550 - 302979. Save and accept check number 302942 written to United Security Services in the amount of $2,500.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Sr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Transfer in Community Service (1); Pay Adjustments in the Police Department (3); Suspension in Water & Gas Administration (1); Disciplinary Hearing in Water & Gas Administration (1). The motion was seconded by Alderman Mayfield, Sr., upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Transfer in Community Service (1); Pay Adjustments in the Police Department (3); Suspension in Water & Gas Administration (1); Disciplinary Hearing in Water & Gas Administration (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith – Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Jamma Williams - Constituent Services Representative, Tabitha Martin-Crawford - Compliance Officer. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-21-0868 Transfer - Community Service (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Transfer of a Laborer in the Sewer Department from $8.50 per hour to a Foreman in Community Service at $10.00 per hour, effective August 25, 2021. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-21-0869 Pay Adjustment - Police Department (3) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustments of a Police Officer from $17.87 per hour to a Field Training Officer at $18.62 ($17.87 + .75) per hour, effective August 25, 2021; an Acting Lieutenant over Patrol Division at $26.46 ($26.20 + .26) per hour to an Acting Patrol Commander at $27.21 ($26.20 + .26 + 75), effective August 25, 2021; a Patrol Officer at $17.63 per hour to a Field Training Officer at $18.38 ($17.63 + .75) per hour, effective August 25, 2021 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-21-0870 Suspension - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Suspension of a Cashier at Water & Gas Administration for two (2) days, effective August 17, 2021. Employee is being City of Vicksburg Page 9 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final August 25, 2021 suspended due to a verbal incident that happened at the Water & Gas Administration on August 17, 2021. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-21-0871 Disciplinary Hearing - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Disciplinary Hearing of a Cashier in the Water & Gas Administration. Employee was given a 90-day probation following a verbal incident which occurred at the Water & Gas Administration on August 17, 2021. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, August 26, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 10 Printed on 10/18/2021