Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, September 7, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Remove from Agenda: Under Executive Session: Item A. (ID-21-0917) Status Change - Police Department (1) Add to Agenda: Under Executive Session: Item B. (ID-21-0929) Human Resource Discussion On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-21-0906 Employee of the 3rd Quarter Sam Andrews is the Chief of Staff and Executive Assistant to Mayor Flaggs and was selected as the Employee of the 3rd Quarter for September 2021. Mr. Andrews was recognized by Deborah A. Nickson for serving in an exceptional manner by exemplifying outstanding service through his work while exhibiting a positive and supportive attitude. Mr. Andrews has been employed with the City of Vicksburg for a total of three (3) years. The Mayor and Aldermen congratulated Sam Andrews for being selected as Employee of the Quarter. B. ID-21-0892 Presentation of refund checks from ESG to City of Vicksburg: 1. Water Plant in the amount of $12,314.62 2. Wastewater Treatment Plant in the amount of $21,054.53 Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Approval of Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0915 Approve the following Personnel Action Forms: 1. Resignation - Ambulance Department (1) City of Vicksburg Page 1 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 7, 2021 2. Retirement - Administration (1) 3. New Hires - Gas Department (3) 4. New Hire - Amended - Ambulance Department (1) B. ID-21-0899 Approve Additions to Employee Driving List: 1. James Lowe IV - Vehicle Maintenance 2. Zachary Barnes, Michael Hall, Peyton McBroom - Gas Department 3. Jessie Harris - Police Department C. ID-21-0884 Authorize City Clerk to transfer funds from Water & Gas (pooled cash) upon receipt from the MS Department of Finance and Administration in the amount of $5,000,000 to the separate account "Capital Expense Funds" Account in compliance with the Memorandum of Understanding executed August 25, 2021 D. ID-21-0886 Accept termination of hangar lease from Tom Roark E. ID-21-0890 Approve invoice #3921 for payment in the amount of $4,361.28 from Vicksburg-Tallulah Regional Airport for the month of July 2021 Attachments: VTR Invoice July 2021 F. ID-21-0896 Approve request from Vicksburg Police Department to place into unmarked inventory the following vehicle: 1. 2021 Dodge Durango, VIN #1C4RDHFG2MC693690, CID #6888, VP #2103 G. ID-21-0900 Authorize issuance of the following requisitions numbers: 1. 2109617 in the amount of $24,916.00 written to Cannon CDJR, LLC for the purchase of one (1) Dodge Charger for the Police Department (State Contract #8200054016) 2. 2109632 in the amount of $33,742.85 written to Stryker Medical for a Cardiac Monitor V4 to be located in the Ambulance Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 3. 2109648 in the amount of $49,572.00 written to Municipal Emergency Services, Inc. for two (2) Jaws of Life for the Fire Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 4. 2109721 in the amount of $645.12 written to Home Depot for the purchase of 168 (24 pkgs) of water for the victims of Hurricane Ida pursuant to Section 33-15-17(C)(4) of the Mississippi Code of 1972, as amended Attachments: Requisition 2109617 Requisition 2109632 Requisition 2109648 Requisition 2109721 Routine Agenda: A. ID-21-0901 Oath of Office - Roberta Polk - Deputy Court Clerk B. ID-21-0894 Discuss Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of September 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. C. ID-21-0895 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of September 2021 and City of Vicksburg Page 2 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 7, 2021 invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. D. ID-21-0891 Accept Annual Operations Report from ESG for the Water and Waste Water Plants On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Annual Operations Report from ESG for the Water and Waste Water Plants. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0893 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for September 7, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0897 Ratify execution of Proclamation of Existence of a Local Emergency Due to Hurricane Ida Attachments: Proclamation Hurricane Ida On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the execution of Proclamation of Existence of a Local Emergency Due to Hurricane Ida. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-0902 Adopt Recreation Department Fee Schedule effective September 7, 2021 Attachments: Recreation Department Fee Schedule Sept 2021 This agenda item was tabled until Friday, September 10, 2021. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-0903 Adopt Conditional Order to Waive Building Permit Fees and Tap Fees for the Renovation of Property Located at 780 Highway 61 North, Vicksburg, Mississippi (formerly Confederate Ridge Apartments) Attachments: Conditional Order Waive Permit&Tap Fees On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Conditional Order to Waive Building Permit Fees and Tap Fees for the Renovation of Property Located at 780 Highway 61 North, Vicksburg, Mississippi (formerly Confederate Ridge Apartments). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-0904 Approve City of Vicksburg Employment Matrix for Civil Service Positions Attachments: VPD Matrix_Sept21 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the City of Vicksburg Employment Matrix for Civil Service Positions. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-0918 Approve Proposed Names for New Streets in the City Cemetery Attachments: New Street Names Cemetery Map On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Proposed Names for New Streets in the City Cemetery. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 7, 2021 K. ID-21-0920 Authorize Contribution in the amount of $40,000.00 to the Vicksburg-Warren Economic Development Foundation pursuant to Section 21-19-44 of the Mississippi Code of 1972, as amended Attachments: Chamber EDP On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Contribution in the amount of $40,000.00 to the Vicksburg-Warren Economic Development Foundation pursuant to Section 21-19-44 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-21-0921 Authorize Mayor to execute letter terminating Building Automation Service Agreement with Siemens Industry, Inc. effective October 10, 2021 Attachments: Siemens Letter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute letter terminating Building Automation Service Agreement with Siemens Industry, Inc. effective October 10, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-21-0883 Adopt Resolution Regarding Floodplain Variance Request from Industrial Wood Products of Mississippi Attachments: Resolution Variance Industrial Wood Products MS On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Regarding Floodplain Variance Request from Industrial Wood Products of Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-21-0905 Adopt Resolution to Name New Road from Halls Ferry Road to Halls Ferry Park Sid Beauman Drive Attachments: Resolution Name New Road On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Name New Road from Halls Ferry Road to Halls Ferry Park Sid Beauman Drive. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-21-0914 ADOPT AN ORDINANCE TO AMEND SECTION 16-28 OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG BY ADDING SUBSECTION TO PROVIDE THAT DRAG RACING, BURNOUTS, AND DONUTS ARE RECKLESS DRIVING ON BOTH PUBLIC AND PRIVATE STREETS AND PUBLIC AND PRIVATE PARKING LOTS AND TO PROVIDE PENALTIES FOR THE VIOLATION THEREOF Attachments: Ordinance Burnouts-Donuts On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt an Ordinance to Amend Section 16-28 of the Code of Ordinances of the City of Vicksburg by adding subsection to provide that Drag Racing, Burnouts, AND Donuts are reckless driving on both public and private streets and public and private parking lots and to provide penalties for the violation thereof. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. P. ID-21-0882 Accept/Authorize Mayor to execute Fee Proposal for Old Vicksburg Library Building - Window Restoration and Electrical Service Updates with Wier Boerner Allin Architecture Attachments: 210821 - WBA Professional Services Agreement City of Vicksburg Page 4 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 7, 2021 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept/Authorize Mayor to execute Fee Proposal for Old Vicksburg Library Building - Window Restoration and Electrical Service Updates with Wier Boerner Allin Architecture. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Q. ID-21-0887 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Old Court House Museum) Attachments: Contract ARPA Funding Old Courthouse Museum On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Old Court House Museum). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. R. ID-21-0888 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Biedenharn Coca-Cola Museum) Attachments: Contract ARPA Funding Biedenharn Coca Cola On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Biedenharn Coca-Cola Museum). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. S. ID-21-0889 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (United Way of West Central Mississippi) for K-3 Education Enhancement Program Attachments: Contract ARPA Funding United Way On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (United Way of West Central Mississippi) for K-3 Education Enhancement Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. T. ID-21-0898 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Positive Pathways Behavioral Health, LLC) Attachments: Contract ARPA Funding Positive Pathways On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Positive Pathways Behavioral Health, LLC). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. U. ID-21-0919 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Vicksburg Battlefield Museum dba Old Depot Museum) Attachments: Contract ARPA Funding VBM dba Old Depot Museum On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Vicksburg Battlefield Museum dba Old Depot Museum). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. V. ID-21-0885 Approve check #302942 written to United Security Services, LLC. in the amount of $2,500.00 from Claims Docket of August 25, 2021 City of Vicksburg Page 5 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 7, 2021 On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve check #302942 written to United Security Services, LLC. in the amount of $2,500.00 from Claims Docket of August 25, 2021. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Jr. Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Human Resource Discussion (1). The motion was seconded by Alderman Monsour, Jr., upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Human Resource Discussion (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith – Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Jamma Williams - Constituent Services Representative, Lois Roby - Human Resource Professional, Kelsey Conner - Human Resource/Safety Administrative Assistant, Tabitha Martin-Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0917 Status Change - Police Department (1) This agenda item was removed. B. ID-21-0929 Human Resource Discussion A discussion was held. C. ID-21-1063 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, September 10, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 6 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 7, 2021 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 10/18/2021