Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, September 10, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-21-0940 Employee Anniversaries: 1. 5 years of service: Gary Vines - Building Maintenance 2. 10 years of service: Donald Heggins - Police Department Mayor Flaggs recognized Gary Vines with five (5) years of service in the Building Maintenance Department and Donald Heggins with ten (10) years in the Police Department. The Mayor and Aldermen congratulated Gary Vines and Donald Heggins for their service with the City of Vicksburg. B. ID-21-0939 Recognition: Aaron Thomas Michael Freeman Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0922 Authorize issuance of the following requisition numbers: 1. 2109795 in the amount of $52,570.43 written to Deviney Equipment for the purchase of one (1) Hydraulic Excavator for the Cemetery Department (State Contract #8200056371) 2. 2109874 in the amount of $16,383.00 written to Adapco, Inc. for ten (10) drums of Fyanonmal EW (Mosquito Insecticide) for the Mosquito Control Department pursuant to Section 31-7-13 (m)(viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2109795 Requisition 2109874 B. ID-21-0923 Approve request from the Vicksburg and Warren County Historical Society to block off Cherry, Jackson, Monroe and Grove Streets that surround the Old Court House Museum for its Fall Flea Market on Saturday, October 2, City of Vicksburg Page 1 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 10, 2021 2021 from 8:00 a.m. to 4:30 p.m. Attachments: Fall Flea Market C. ID-21-0924 Approve the following request from Grace Christian Counseling Center: 1. Permission to hold annual Grace's Marketplace from 7:00 a.m. - 3:00 p.m. on November 13, 2021 2. Block off the 900 block of Crawford Street (via attached map) Attachments: GCCC Fundraiser D. ID-21-0925 Approve request from the Southern Heritage Air Foundation for permission to use approximately 100 of the City's Crowd Barricades for their upcoming week long event with 7 Days for the Troops & Purple Heart Homes at the Vicksburg-Tallulah Regional Airport beginning on Sunday, October 17th and runs through Saturday, October 23rd Attachments: Southern Heritage Use of Barricades E. ID-21-0926 Approve request from Latoria Kerr-Kimble to block off a portion of Lee Street on Sunday, October 10, 2021 around 3:00 p.m. to host a Blues Show Attachments: Kerr-Kimble Blues Show F. ID-21-0927 Approve invoice #2094 from Vicksburg Daily News for COVID-19 Ordinance advertisement in the amount of $1,000.00 for pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Daily News Invoice Mayor Flaggs stated that purchasing an advertisement from Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Daily News for COVID-19 Ordinance in the amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-21-0945 Appoint Kimberly Smith to fill the unexpired term of David Sessums on the Zoning Board H. ID-21-0908 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2112 - 2119, 302988 - 30330 for approval. Routine Agenda: A. ID-21-0909 Discuss Southern Cultural Heritage Center Updates Ms. Stacy Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of September 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-21-0928 Adopt Recreation Department Fee Schedule Effective September 2021 Attachments: Recreation Department Fee Schedule Sept 2021 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Recreation Department Fee Schedule Effective September 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 2 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 10, 2021 C. ID-21-0907 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for September 10 2021 1 of 2 Master Copy of the Agenda for September 10 2021 2 of 2 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2705 Drummond Street, PPIN 006258; owned by Genia B. Lou Scott etal - (Cut and clean entire property, remove all trash and debris, remove dilapidated structure) 2. 2414 Halls Ferry Road, PPIN 015338; owned by Jean & Doniele Byrd - (Cut and clean the entire property, remove all trash and debris) 3. 1000 Harris Street, PPIN 017121; owned by Sean M. Lewis etal - (Cut and clean entire property, remove all trash and debris, remove dilapidated structure) 4. 2936 Highland Avenue, PPIN 005611; owned by Mary H. Butler - (Cut and clean entire property, remove all trash and debris, remove dilapidated structure) 5. 1613 Military Avenue, PPIN 015390; owned by Randy Woods - (Cut and clean the entire property, remove all trash and debris, remove junked, dismantled motor vehicles) 6. 2532 Oak Street, PPIN 015148; owned by Tommy L. Martin & Noel Martin - (Cut and clean entire property, remove all trash and debris, remove dilapidated structure) 7. 3711 Parkview Street, PPIN 015779; owned by George Barber est c/o Gwendolyn Brown - (Cut and clean the entire property, remove all trash and debris, remove junked, dismantled motor vehichles) 8. 2626 Pearl Street, PPIN 017263; owned by Hersey A. Wilson estate - (Cut and clean entire property, remove all trash and debris, remove dilapidated structure) 9. 2501 Roosevelt Avenue, PPIN 004962; owned by James Walton, Jr. - (Cut and clean entire property, remove all trash and debris, remove junked, dismantled motor vehicles) 10. 2618 Roosevelt Avenue, PPIN 005026; owned by Michael James Thomas - (Remove inoperative/dismantled motor vehicles) 11. 1712 Court Street, PPIN 016162; owned by L. A. Chisley - (Cut and clean the entire property, remove all trash and debris) 12. 1339 East Magnolia Street, PPIN 016269 owned by Henry Hall c/o Dale & Deborah McGhee - (Cut and clean the entire property, remove all trash and debris) 13. 1417 Fayette Street, PPIN 019376; owned by Pied Piper Playhouse Inc. c/o C. Latham - (Cut and clean the entire property, remove all trash and debris) 14. 2001 Ford Street, PPIN 016273; owned by Cleothal McCoy - (Cut and clean the entire property, remove all trash and debris) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 2705 Drummond Street, PPIN 006258; owned by Genia B. Lou Scott etal - Not Complied 2. 2414 Halls Ferry Road, PPIN 015338; owned by Jean & Doniele Byrd - Not Complied 3. 1000 Harris Street, PPIN 017121; owned by Sean M. Lewis etal - Not Complied, Requested Extension 4. 2936 Highland Avenue, PPIN 005611; owned by Mary H. Butler - Not Complied 5. 1613 Military Avenue, PPIN 015390; owned by Randy Woods - Not Complied 6. 2532 Oak Street, PPIN 015148; owned by Tommy L. Martin & Noel Martin - Not Complied 7. 3711 Parkview Street, PPIN 015779; owned by George Barber est c/o Gwendolyn Brown - Not Complied, Requested Extension 8. 2626 Pearl Street, PPIN 017263; owned by Hersey A. Wilson estate - Not Complied 9. 2501 Roosevelt Avenue, PPIN 004962; owned by James Walton, Jr. - Complied 10. 2618 Roosevelt Avenue, PPIN 005026; owned by Michael James Thomas - Complied City of Vicksburg Page 3 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 10, 2021 11. 1712 Court Street, PPIN 016162; owned by L. A. Chisley - Not Complied 12. 1339 East Magnolia Street, PPIN 016269 owned by Henry Hall c/o Dale & Deborah McGhee - Not Complied 13. 1417 Fayette Street, PPIN 019376; owned by Pied Piper Playhouse Inc. c/o C. Latham - Not Complied 14. 2001 Ford Street, PPIN 016273; owned by Cleothal McCoy - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-0932 Approve the following Job Descriptions for COVID-19 Health Literacy Project: 1. Community Outreach/Training Coordinator 2. Project Accountant 3. Administrative Assistant Attachments: Job Description Administrative Assistant Job Description Community Coordinator Job Description Project Accountant On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following Job Descriptions for COVID-19 Health Literacy Project: 1. Community Outreach/Training Coordinator; 2. Project Accountant; 3. Administrative Assistant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0930 Authorize Mayor to execute Memorandum of Understanding between The Mayor and Alderman of the CIty of Vicksburg and Jackson State University Attachments: MOU JSU On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding between The Mayor and Aldermen of the CIty of Vicksburg and Jackson State University. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0931 Authorize Mayor to execute Memorandum of Understanding with Jackson-Hinds Comprehensive Health Center Attachments: MOU Jackson-Hinds On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding with Jackson-Hinds Comprehensive Health Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-0933 Authorize Mayor to execute Interlocal Government Agreement for the Assessment and Collection of Taxes Attachments: Interlocal Agreement Assessment-Collection Taxes On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Interlocal Government Agreement for the Assessment and Collection of Taxes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-0934 Authorize Mayor to execute Interlocal Agreement Relating to the Sale of Property Sold for Nonpayment of Taxes and the Redemption of Property Sold for Nonpayment of Taxes Attachments: Interlocal Agreement Sale Property for Non Payment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Interlocal Agreement Relating to the Sale of Property Sold for Nonpayment of Taxes and City of Vicksburg Page 4 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 10, 2021 the Redemption of Property Sold for Nonpayment of Taxes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-0935 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Wildwood Community Association) Attachments: Contract ARPA Recipient Wildwood Community Association On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Wildwood Community Association). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-0936 Authorize Mayor to execute Agreement Between The Department of the Army and The City of Vicksburg, Mississippi for the Hennesseys Bayou Erosion/Bank Caving - Section 14 Feasibility Study Attachments: Hennessey Bayou Erosion On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement Between The Department of the Army and The City of Vicksburg, Mississippi for the Hennessey Bayou Erosion/Bank Caving - Section 14 Feasibility Study. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-21-0937 Authorize Mayor to execute Agreement for Professional Services Between The Mayor and Aldermen of the City of Vicksburg, MS and TRC Engineers, Inc. for erosion at Iowa Avenue Attachments: TRC Engineers On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Professional Services Between The Mayor and Aldermen of the City of Vicksburg, MS and TRC Engineers, Inc. for erosion at Iowa Avenue. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-21-0943 Authorize Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Fire Fighter Instructor Course Attachments: Fire Academy MOU On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Fire Fighter Instructor Course. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in Building Maintenance (1); Pay Adjustment in the Safety Department (1); Litigation Matter. The motion was seconded by Alderman Monsour, Jr., upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in Building Maintenance (1); Pay Adjustment in the Safety Department (1); Litigation Matter. City of Vicksburg Page 5 Printed on 10/18/2021 Board of Mayor and Aldermen Minutes - Final September 10, 2021 The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Department Administrative Assistant, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Jamma Williams - Constituent Services Representative, Jeff Richardson, Community Development Director, Tabitha Martin-Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0941 Longevity Pay - Building Maintenance (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the .09 cent Longevity Pay for a Carpenter from $17.44 per hour to $17.53 ($17.44 + .09) per hour, effective September 14, 2021. Employee is entitled to an increase for five (5) years of service in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0942 Pay Adjustment - Safety Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the $1.00 Pay Adjustment of a Safety/Human Resource Administrative Assistant from $15.18 per hour to $16.18 ($15.18 + $1.00) per hour, effective August 28, 2021. Per Interim Supervisor Policy, she will receive an additional $1.00 added to her base pay until the Director of Safety return in the Safety Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-0938 Litigation Matter A Litigation Matter was discussed. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1059 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, September 15, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 10/18/2021