Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, November 10, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, Associate Prosecuting Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1145 Adopt Board Meeting Minutes for: 1. October 20, 2021 2. October 25, 2021 B. ID-21-1143 Rescind Tax Collection Report (Auto, Business, Public Service, Penalties & Interest) approved October 25, 2021 and Approve Revised Tax Collection Report (Auto, Business, Public Service, Penalties & Interest) Attachments: Tax Collection(Auto, Business,Public Service) C. ID-21-1144 Declare the following holidays as City holidays: 1. November 25-26, 2021 in observance of Thanksgiving 2. December 23-24, 2021 in observance of Christmas 3. December 31, 2021 in observance of New Year's Day pursuant to Section 3-3-7 of the Mississippi Code of 1972, Annotated Attachments: Holidays D. ID-21-1161 Approve the following Personnel Action Forms: 1. Rescind New Hire - Street Department (1) 2. Resignation - Accounting Department (1) 3. Resignation - Police Department (1) 4. Retirement - Police Department (1) E. ID-21-1152 Approve request for sponsorship in the amount of $6,000 to jb Entertainment for Alcorn State vs. Prairie View Football Game Weekend (Pep Rally) pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended City of Vicksburg Page 1 Printed on 12/13/2021 Board of Mayor and Aldermen Minutes - Final November 10, 2021 Attachments: Pep Rally Sponsorship Mayor Flaggs stated that purchasing an advertisement from jb Entertainment will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of sponsorship ad from jb Entertainment in the amount of $6,000 for Alcorn State vs. Prairie View Football Game Weekend (Pep Rally). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-21-1153 Approve request for permission from the Purchasing Department to declare the following vehicle surplus property and authorize donation to the Town of Anguilla: 1. CID 006304, 2003 Ford F-350 Truck, Serial Number 1FTWW32SX3EB98585 Attachments: Surplus Vehicle Anguilla F. ID-21-1154 Approve request for permission from the Purchasing Department to declare the following vehicles / items listed surplus property and authorize to be sold at auction: 1. CID 006229, 2002 Ford F-150, Serial Number 1FTRX17L02NA65512 2. CID 006496, 2008 Ford Ranger, Serial Number 1FTYR14D68PA83335 3. CID 006561, 2010 Chevrolet Tahoe, Serial Number 1GNMCAED2AR137131 4. CID 006337, 2004 Dodge 1500, Serial Number 1D7HA18N84J251313 5. CID 006432, 2006 Ford F-150, Serial Number 1FTRX14W16NB01938 6. CID 006427, 2006 GMC Canyon, Serial Number 1GTCS196968253137 7. CID 006120, 1999 Dodge Dakota, Serial Number 1B7FL26X9XS213089 8. CID 006294, 2003 Chevrolet S-10, Serial Number 1GCCS19X238161162 9. CID 006834, 2018 Dodge Ram 1500, Serial Number 1C6RR7XT9JS351315 10. CID 006293, 2003 Chevrolet S-10, Serial Number 1GCCS19X038160348 11. CID 006405, 2005 Dodge Ram 2500, Serial Number 3D7KR26D15G770074 12. CID 006522, 2009 Chevrolet Impala, Serial Number 2G1WB57K691271552 13. CID 006511, 2003 Daihatsu Deck Van, Serial Number 5210W-0001533 14. CID 006507, 2008 Chevrolet Impala, Serial Number 2G1WS553X81323355 15. CID 006785, 2017 Dodge Charger, Serial Number 2C3CDXAG7HH518740 16. CID 006319, 2003 Chevrolet 1500 4x4, Serial Number 1GCEK14V13Z343539 17. CID 006233, 2002 Ford F-150, Serial Number 1FTRX172X2NA65511 18. CID 006198, 2000 Ford Ranger, Serial Number 1FTYR10V1YPB88895 19. CID 006488, 2008 GMC 7500, Serial Number 1GDK7C1G78F410364 20. CID 006603, 2011 Dodge Charger, Serial Number 2B3CL1CG6BH587856 21. CID 006554, 2009 Dodge Charger, Serial Number 2B3KA43T99H642231 22. CID 005507, 1995 John Deere 310-D Backhoe, Serial Number City of Vicksburg Page 2 Printed on 12/13/2021 Board of Mayor and Aldermen Minutes - Final November 10, 2021 T0310DA813616 23. CID 005918, 1996 Atlas Copco Compressor, Serial Number HOL603289 24. CID 006302, 2003 Atlas Copco XAS96JD Compressor, Serial Number USA005239 25. CID 006303, 2003 Atlas Copco XAS96JD Compressor, Serial Number USA005236 26. CID 028913, Cement Mixer 27. CID 006624, Kubota ZG327 zero turn mower, Serial Number 50605 28. CID 004631, 1991 Ford 3930 Tractor, Serial Number 8063900 29. CID 006474, 2007 Warren 26' dump trailer, Serial Number 1W9AA44207D347899 30. CID 006320, 2004 Warren 26' dump trailer, Serial Number 1W9DS262241199859 31. CID 006492, 2008 Sterling LT9500, Serial Number 2FWJAZCV08AAC2477 32. CID 028233, Ingersol Rand 2475 Compressor, Serial Number 02025632 Attachments: Surplus Vehicles-Items H. ID-21-1155 Approve request for permission from the Purchasing Department to declare items surplus / scrapped and authorize disposal in a proper manner Attachments: Surplus Items Scrapped Surplus Items Scrapped2 I. ID-21-1159 Approve request from Main Street for permission to spend no more than $3,000.00 from Main Street Taxing District Funds for promotional items needed for the success of the "Old Fashioned Holiday Open House" Attachments: Main Street Promotional Items J. ID-21-1171 Approve request from The Church of the Holy Trinity for permission to block off a portion of South Street for the Annual Thanksgiving Dinner drive-thru on November 18, 2021 from 10:00 a.m. - 1:30 p.m. Attachments: Holy Trinity Thanksgiving Dinner K. ID-21-1172 Approve request from Second Saturday Committee to use Gordon's Alley and Crawford Square on November 13, 2021 from 12:00 p.m. - 7:00 p.m. Attachments: Second Saturday Event L. ID-21-1142 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2136 - 2139; 304432 - 304437; 304438 - 304806 for approval. Routine Agenda: A. ID-21-1148 Authorize Mayor to execute FY2022 Emergency Medical Services Operating Fund (EMSOF) Grant Application Attachments: EMS Grant Application FY2022 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute FY2022 Emergency Medical Services Operating Fund (EMSOF) Grant Application. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-1149 Adopt Open Enrollment and Payroll Deductions Policy Attachments: open enrollment payroll deduction policy On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 3 Printed on 12/13/2021 Board of Mayor and Aldermen Minutes - Final November 10, 2021 and Aldermen voted to adopt the Open Enrollment and Payroll Deductions Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1160 Authorize Mayor to execute letter recognizing BXS Insurance as agent/broker of record for all Property & Casualty Insurance Policies Attachments: Insurance Letter On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute letter recognizing BXS Insurance as agent/broker of record for all Property & Casualty Insurance Policies. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1150 Adopt Resolution declaring service weapon surplus and Authorize sale to Lieutenant Jeff Merritt in accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended Attachments: Merritt Gun Resolution On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution declaring service weapon surplus and Authorize sale to Lieutenant Jeff Merritt in accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-1158 Adopt Conditional Order to Waive Building Permit Fees and Tap Fees for the Renovation of Property Located at 1622 Washington Street, Vicksburg, Mississippi Attachments: Conditional Order Waive Fees On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution of Conditional Order to Waive Building Permit Fees and Tap Fees for the Renovation of Property Located at 1622 Washington Street, Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-1147 Ratify Mayor's execution of Contract for Services with Kay King to work in the Sue Roberts Senior Center Attachments: Contract King On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify the Mayor's execution of Contract for Services with Kay King to work in the Sue Roberts Senior Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-1151 Authorize Mayor to execute Revised Change Order No. 1 with Wildstone Construction Services for Kuhn Memorial Park & Sherman Avenue Park Attachments: Change Order No. 1 Revised Vicksburg Parks On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Revised Change Order No. 1 with Wildstone Construction Services for Kuhn Memorial Park & Sherman Avenue Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Alderman Monsour, Jr., recused himself from the Board Meeting. H. ID-21-1157 Authorize Mayor to execute USDA NRCS Notice of Grant and Agreement Award for Road and Bank Stabilization on Clover Lane and Farmer Street City of Vicksburg Page 4 Printed on 12/13/2021 Board of Mayor and Aldermen Minutes - Final November 10, 2021 Attachments: USDA Grant Agreement On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to authorize the Mayor to execute USDA NRCS Notice of Grant and Agreement Award for Road and Bank Stabilization on Clover Lane and Farmer Street. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. I. ID-21-1176 Authorize Mayor to execute Agreement for Professional Services with Neel-Schaffer to design and develop construction plans for the Clover Lane and Farmer Street Sites Attachments: NRCS Contract for Clover Farmer On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Agreement for Professional Services with Neel-Schaffer to design and develop construction plans for the Clover Lane and Farmer Street Sites. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. Alderman Monsour, Jr., returned to the Board Meeting. J. ID-21-1177 Ratify Mayor's execution of Airport Rescue Grant Agreement No. 3-28-0073-016-2022 with FAA for the Vicksburg Municipal Airport Attachments: Airport Grant Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify the Mayor's execution of Airport Rescue Grant Agreement No. 3-28-0073-016-2022 with FAA for the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment in Water & Gas Administration (1); Pay Adjustment in the Fire Department (1); Pay Adjustment in the Ambulance Department (1); Pay Adjustment in the Accounting Department (1); Education Incentive Pay in the Fire Department (1); Retro Pay in Water & Gas Administration (1); Retro Pay in the Fire Department (1); Suspension in the Gas Department (1); Suspension in Water & Gas Administration (1); Discuss a Real Estate Matter. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment in Water & Gas Administration (1); Pay Adjustment in the Fire Department (1); Pay Adjustment in the Ambulance Department (1); Pay Adjustment in the Accounting Department (1); Education Incentive Pay in the Fire Department (1); Retro Pay in Water & Gas Administration (1); Retro Pay in the Fire Department (1); Suspension in the Gas Department (1); Suspension in Water & Gas Administration (1); Discuss a Real Estate Matter. The Mayor and Aldermen are now in executive session. Those present at the Executive Session were Mayor Flaggs, Alderman Mayfield, City of Vicksburg Page 5 Printed on 12/13/2021 Board of Mayor and Aldermen Minutes - Final November 10, 2021 Alderman Monsour, Jr., Kim Nailor - Associate Prosecuting Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Administrative Assistant, Tasha W. Jordan - Deputy City Clerk, Tiffany Pendleton- Chief of Staff, Jamma Williams - Constituent Services Representative, Charlie Hill - Deputy Chief of Police, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1162 Pay Adjustment - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Adjustment Specialist from $11.90 per hour to $12.45 per hour in the Water & Gas Administration. This pay adjustment is to correct employee's pay from a mistake that was made on October 6, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-1163 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Captain V (+2) from $16.59 per hour to $16.85 ($16.60 + .25) per hour, effective October 20, 2021. Employee's pay increase was based incorrectly on rate prior to his pay adjustment which took effect on September 22, 2021. This increase includes .25 cents longevity pay for 20 plus years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1164 Pay Adjustment - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Paramedic III from $14.19 per hour to a Paramedic IV at $14.56 per hour, effective November 3, 2021 in the Ambulance Department. Employee has met requirements for increase in Tier Pay System. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1165 Pay Adjustment - Accounting Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Administrative Assistant from $15.69 ($15.60 + .09) per hour to $17.19 ($15.60+$1.50+.09) per hour, effective November 3, 2021 in the Accounting Department. Employee will be temporarily receiving an additional $1.50 for additional job duties. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-1166 Education Incentive Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Education Incentive Pay of a Fire Training Officer from $26.84 ($26.72+.12) per hour to $27.99 ($26.72+$1.15+.12) per hour, effective November 3, 2021 in the Fire Department. Employee is receiving an additional $1.15 for completing his Bachelor of Applied Science degree. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-1167 Retro Pay - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Retro Pay of an Adjustment Specialist of $124.0272 in the Water & Gas Administration. This retro pay is to pay employee for hours she worked for her additional $1.50 that was granted to her by her supervisor on September 22, 2021. Employee did receive her 3% increase that was given by the Mayor and Board of Aldermen but her total amounts were incorrect. Total regular hours worked = 65.17 @ 1.545 = $100.69, overtime hours .07 @ 2.3175 = $.1622 and personal hours 15.00 @ 1.5450 = $23.17050 giving her a total retro pay of $124.0272. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 12/13/2021 Board of Mayor and Aldermen Minutes - Final November 10, 2021 G. ID-21-1168 Retro Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Retro Pay of a Captain V+2, effective November 3, 2021 in the Fire Department. Employee is owed a total of $42.65 in retro pay for the period October 6 - 19, 2021 because his pay increase was calculated based on an incorrect rate ($16.59 rather than $16.85). During this period, he worked 106 regular hours (.26 cents/hour difference = $27.56) and 38.70 overtime hours (.39 cents/hour difference = $15.09). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-1169 Suspension - Gas Department On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Laborer in the Gas Department for two (2) days, effective November 12, 2021. Employee is in violation of the Attendance Policy. On September 13, 2021 he was a no call no show, September 20, 2021 he was a no call no show and on October 26, 2021 he was a no call no show. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-1170 Suspension - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Cashier in the Water & Gas Administration for two (2) days, effective November 12, 2021. Employee is within her six (6) month probation period. She has six (6) tardies (9/9, 9/20, 9/21, 10/26, 10/28, 10/29) which equal two (2) unexcused absences. Two (2) unexcused absences for an employee on probation results in two (2) days suspension. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-1179 Discuss Real Estate Matter A discussion was held. K. ID-21-1252 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 15, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 12/13/2021