Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, November 1, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Routine Agenda: I. (ID-21-1146) Authorize Mayor to Execute NRCS Application for Federal Assistance with Road and Bank Stabilization on Clover Lane and Farmer Street. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-21-1131 Adopt Board Meeting Minutes for: 1. October 4, 2021 2. October 8, 2021 3. October 18, 2021 B. ID-21-1135 Approve the following Personnel Action Form: 1. New Hire - Sewer Department (1) C. ID-21-1117 Declare Thursday, November 11, 2021 a city holiday in observance of Veterans' Day pursuant to Section 3-3-7(1) of the Mississippi Code of 1972, Annotated D. ID-21-1118 Approve request for payment from Vicksburg-Warren 911 for the City's share of 15 full-time and 3 part-time E-911 dispatchers' salaries, matching benefits and insurance for: 1. Check dates September 30, 2021 and October 14, 2021 in the amount of $47,202.91 Attachments: 911 Payment E. ID-21-1119 Approve the following request from jb Entertainment Group: 1. Permission to hold a Pep Rally to kick off college football match up City of Vicksburg Page 1 Printed on 11/15/2021 Board of Mayor and Aldermen Minutes - Final November 1, 2021 weekend at Washington Street Park located at 1007 Washington Street on Friday, November 12, 2021 from 5:30 p.m. - 8:00 p.m. 2. Access to an electricity box 3. Presence of two (2) Vicksburg Police Department officers on site during the hours of the event 4. Block Washington Street with barricades at the intersecting streets of Jackson and Grove Streets, starting at 8:00 a.m. 5. Provide six (6) waste bins to discourage littering 6. Vicksburg Fire Department to place two (2) light structures at the Washington Street Park Attachments: Pep Rally F. ID-21-1122 Approve invoice #3955 for payment in the amount of $3,044.65 from Vicksburg-Tallulah Regional Airport for the month of September 2021 Attachments: VTR Invoice G. ID-21-1123 Approve reappointments to the Board of Architectural Review: 1. Betram Hayes-Davis 2. Thurman Nelson, Jr. 3. David Clement Attachments: BOAR Appointments H. ID-21-1128 Approve Additions to Employee Driving List: 1. Rysheen Craig - Street Department 2. John Owen - Traffic Department 3. Mario Grady - Police Department 4. Arthur McGrigg - Sewer Department I. ID-21-1130 Approve the following request from the Vicksburg Police Department: 1. Authorization to utilize funds for various programs and supplies up to a maximum of $5,000 for the 2022 fiscal year 2. Authorization to continue serving as a hosting site for the 2022 fiscal year and provide refreshments when hosting training classes pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Utilization of Funds Request 2021 J. ID-21-1134 Approve request for advertisement in the amount of $225.00 from The Vicksburg Post for 2021 Veterans Day Salute pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Veterans Day Advertisement Mayor Flaggs, Jr., stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $225.00 for 2021 Veterans Day Salute. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. K. ID-21-1126 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 304431 for approval. Routine Agenda: A. ID-21-1120 Discuss Vicksburg Convention Center Updates Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of November 2021 and invited the public to attend. City of Vicksburg Page 2 Printed on 11/15/2021 Board of Mayor and Aldermen Minutes - Final November 1, 2021 The Mayor and Alderman thanked Ms. Southard for attending the meeting. B. ID-21-1121 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of November 2021 and invited the public to attend. The Mayor and Alderman thanked Ms. Strickland for attending the meeting. C. ID-21-1124 Authorize Submittal of Notice of Intent to Apply for Certified Local Government Grant Funds from Mississippi Department of Archives & History Attachments: CLG Grant On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Submittal of Notice of Intent to Apply for Certified Local Government Grant Funds from Mississippi Department of Archives & History. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-21-1129 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 1. 1607 Grove Street, PPIN 017613; owned by Paul C. Morgan - (Remove inoperable vehicles) On motion of Alderman Mayfield, Sr., seconded by Mayor George Flaggs, Jr., the Mayor and Alderman voted to declare the foregoing property which has not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner. In the event an extension is granted, if owner has not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following action: 1. 1607 Grove Street, PPIN 017613; owned by Paul C. Morgan - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-21-1132 Approve Revised Plat from Delish South Frontage Road Subdivision - Part 1 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Revised Plat from Delish South Frontage Road Subdivision - Part 1. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-21-1133 ADOPT RESOLUTION AUTHORIZING AND APPROVING AMENDMENTS TO CERTAIN RESOLUTIONS APPROVED BY THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI IN CONNECTION WITH THE ISSUANCE OF GENERAL OBLIGATION BONDS, SERIES 2021, OF THE CITY IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED ELEVEN MILLION DOLLARS ($11,000,000) TO RAISE MONEY FOR THE PURPOSE OF THE REPAIR, MAINTENANCE AND/OR RECONSTRUCTION OF ROADS AND BRIDGES IN ADDITION TO THE REPAIR, MAINTENANCE AND/OR OTHER IMPROVEMENTS TO WATER INFRASTRUCTURE AND SEWER INFRASTRUCTURE IN ADDITION TO PURCHASING City of Vicksburg Page 3 Printed on 11/15/2021 Board of Mayor and Aldermen Minutes - Final November 1, 2021 LAND THEREFOR IN FURTHERANCE OF THE REPAIR, MAINTENANCE AND RECONSTRUCTION OF SAID ROADS, STREETS, BRIDGES AND/OR IMPROVEMENTS OF WATER AND SEWER INFRASTRUCTURE ALL PURSUANT TO SECTIONS 21-33-301 ET SEQ., MISSISSIPPI CODE OF 1972, AS AMENDED AND SUPPLEMENTED FROM TIME TO TIME, PAYING THE COSTS OF BORROWING, DIRECTING THE PUBLICATION OF A NOTICE OF SUCH INTENTION; AND FOR RELATED PURPOSES. Attachments: Vicksburg MS GO Bonds (2021) (221560) - Amendment Resolution On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Resolution AUTHORIZING AND APPROVING AMENDMENTS TO CERTAIN RESOLUTIONS APPROVED BY THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI IN CONNECTION WITH THE ISSUANCE OF GENERAL OBLIGATION BONDS, SERIES 2021, OF THE CITY IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED ELEVEN MILLION DOLLARS ($11,000,000) TO RAISE MONEY FOR THE PURPOSE OF THE REPAIR, MAINTENANCE AND/OR RECONSTRUCTION OF ROADS AND BRIDGES IN ADDITION TO THE REPAIR, MAINTENANCE AND/OR OTHER IMPROVEMENTS TO WATER INFRASTRUCTURE AND SEWER INFRASTRUCTURE IN ADDITION TO PURCHASING LAND THEREFORE IN FURTHERANCE OF THE REPAIR, MAINTENANCE AND RECONSTRUCTION OF SAID ROADS, STREETS, BRIDGES AND/OR IMPROVEMENTS OF WATER AND SEWER INFRASTRUCTURE ALL PURSUANT TO SECTIONS 21-33-301 ET SEQ., MISSISSIPPI CODE OF 1972, AS AMENDED AND SUPPLEMENTED FROM TIME TO TIME, PAYING THE COSTS OF BORROWING, DIRECTING THE PUBLICATION OF A NOTICE OF SUCH INTENTION; AND FOR RELATED PURPOSES. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. G. ID-21-1125 Authorize Mayor to execute Agreement for Professional Services with Neel-Schaffer to develop Preliminary Plans for the Extension of Levee Street Attachments: 9-7-21 Levee St. - Project Development Agreement Levee Street Estimate_Kimble Slaton_rev 7-6-21 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Agreement for Professional Services with Neel-Schaffer to develop Preliminary Plans for the Extension of Levee Street. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. H. ID-21-1127 Authorize Mayor to execute Change Order #1 with Wildstone Construction Services for Kuhn Memorial Park and Sherman Avenue Park Attachments: Change Order #1 Parks On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Change Order #1 with Wildstone Construction Services for Kuhn Memorial Park and Sherman Avenue Park. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. I. ID-21-1146 Authorize Mayor to Execute NRCS Application for Federal Assistance with Road and Bank Stabilization on Clover Lane and Farmer Street On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorized the Mayor to Execute NRCS Application for Federal Assistance with Road and Bank Stabilization on Clover Lane and Farmer Street. The motion was adopted unanimously by the following vote: Executive Session: Mayor Flaggs, Jr., moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss City of Vicksburg Page 4 Printed on 11/15/2021 Board of Mayor and Aldermen Minutes - Final November 1, 2021 Personnel Action Forms for: Promotion in the Street Department (1); Pay Adjustment in the Street Department (1); Title Change at the Airport (1); Suspension in the Police Department (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Promotion in the Street Department (1); Pay Adjustment in the Street Department (1); Title Change at the Airport (1); Suspension in the Police Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Administrative Assistant, Tasha W. Jordan - Deputy City Clerk, Tiffany Pendleton - Chief of Staff, Jamma Williams - Constituent Services Representative, Charlie Hill - Police Deputy Chief, Tabatha Martin Crawford - Compliance Officer. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-21-1136 Promotion - Street Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Promotion of a Laborer from $9.83 per hour to a Concrete Finisher at $11.00 per hour, effective November 3, 2021. Employee is transferring from a laborer to a concrete finisher in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-21-1137 Pay Adjustment - Street Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustment of a Concrete Finisher from $10.60 per hour to $11.50 per hour, effective November 3, 2021. Employee is being brought up to a concrete finisher pay in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-21-1138 Title Change - Airport (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Title Change from an Administrative Assistant to an Office Assistant $10.29 ($10.20 + .09) per hour, effective November 1, 2021. This is correcting the employee's job title at the Airport. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-21-1139 Suspension - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Suspension of a Police Officer for three (3) days (November 3, 4 and 8, 2021). Employee is in violation of the PPM Rules: 2.05, 2.12, 2.14, 5.01 and 5.07 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-21-1156 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, November 10, 2021, to take up and act upon City of Vicksburg Page 5 Printed on 11/15/2021 Board of Mayor and Aldermen Minutes - Final November 1, 2021 any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 6 Printed on 11/15/2021