Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, December 6, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-21-1250 Employee of the 4th Quarter Artis Williams is the City Auditorium Manager and was selected as the Employee of the 4th Quarter for December 2021. Mr. Williams was recognized by Mayor George Flaggs, Jr., for serving in an exceptional manner by exemplifying outstanding service through his work while exhibiting a positive and supportive attitude. Mr. Artis Williams has been employed with the City of Vicksburg for a total of twenty-five (25) years. The Mayor and Aldermen congratulated Artis Williams for being selected as Employee of the Quarter. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1241 Adopt Board Meeting Minutes for: 1. November 12, 2021 (Special Called) B. ID-21-1240 Approve request from Vicksburg Police Department to place into unmarked inventory the following vehicle: 1. 2021 Dodge Durango, VIN #1C4RDHFG4MC693691, CID #6894, VP #2105 C. ID-21-1242 Approve request for permission from the Purchasing Department to declare two (2) metal Christmas frames and stands surplus property and to be given to the City of Anguilla Attachments: Surplus Item D. ID-21-1243 Authorize issuance of the following requisitions: 1. Number 2201731 in the amount of $25,230.64 written to Stuart C. Irby Company for eight (8) Decorative 15 ft pole and fixtures for the Downtown area City of Vicksburg Page 1 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final December 6, 2021 2. Number 2201887 in the amount of $28,425.00 written to Consolidated Pipe for the purchase of a Neptune water meters pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2201731 Requisition 2201887 E. ID-21-1244 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following properties: 1. 1417 Fayette Street, PPIN 19376; owned by Pied Piper Playhouse Inc. c/o C. Latham 2. 2001 Ford Street, PPIN 16273; owned by Cleothal McCoy 3. 1607 Grove Street, PPIN 17613; owned by Paul C. Morgan 4. 1705 Grove Street, PPIN 17616; owned by J.T. & Gladys G. Bingham 5. 2414 Halls Ferry Road, PPIN 15338; owned by Jean Byrd / Donielle Byrd 6. 1000 Harris Street, PPIN 17121; owned by Sean M. Lewis Etal 7. 2936 Highland Avenue, PPIN 5611; owned by Mary H. Butler 8. 2532 Oak Street, PPIN 15148; owned by Tommy L. Martin / Noel Martin 9. 2626 Pearl Street, PPIN 17263; owned by Hersey A. Wilson Estate 10. 1213 Randolph Street, PPIN 19466; owned by Jennifer Daniel & Ronald Vaugh 11. 1200 Second North Street, PPIN 17660; owned by Jeffrey Watts 12. 1908 South Street, PPIN 22713; owned by Thomas Wade Estate c/o Alberta Wildee 13. 1408 Spring Street, PPIN 17868; owned by Evelyn Kay Jackson Attachments: Special Assessments F. ID-21-1249 Authorize Mayor to execute Advertising Contract in the amount of $1,500.00 (six issues at $250.00 per issue) with Bluffs and Bayous Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Bluffs&Bayou Routine Agenda: A. ID-21-1238 Discuss Vicksburg Convention Center Updates Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of December 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Southard for attending the meeting. B. ID-21-1248 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments of December 6, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1239 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for December 6 2021 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2521 Drummond Street, PPIN 017004; owned by E and L Properties, LLC - (Cut and clean entire property, remove burned dilapidated structure) 2. 1434 Maxwell Street, PPIN 016151; owned by W. & Juanita J. Stafford - (Cut and clean the entire property, remove all trash and debris around the entire City of Vicksburg Page 2 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final December 6, 2021 property) 3. 1122 South Street, PPIN 018877; owned by Beyond Walls Ministries Church - (Cut and clean the entire property, remove all trash and debris around the entire property) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 2521 Drummond Street, PPIN 017004; owned by E and L Properties, LLC - Extension until January 15, 2022 with a plan of action and show progress. 2. 1434 Maxwell Street, PPIN 016151; owned by W. & Juanita J. Stafford - Complied 3. 1122 South Street, PPIN 018877; owned by Beyond Walls Ministries Church - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1251 Adopt Resolution declaring service weapon surplus and Authorize sale to Captain Milton Moore in accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended Attachments: Moore Gun Resolution On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution declaring service weapon surplus and Authorize sale to Captain Milton Moore in accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-1258 Adopt An Ordinance To Add Section 4-31.2 To The Code Of Ordinances Of The City Of Vicksburg, Mississippi To Provide That It Shall Be Unlawful To Keep A Dog So As To Hinder Or Obstruct Access To A Utility Meter, Utility Pole Or Mailbox By An Employee Of The Utility Or Postal Service Attachments: Ordinance Dogs On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Ordinance To Add Section 4-31.2 To The Code Of Ordinances Of The City Of Vicksburg, Mississippi To Provide That It Shall Be Unlawful To Keep A Dog So As To Hinder Or Obstruct Access To A Utility Meter, Utility Pole Or Mailbox By An Employee Of The Utility Or Postal Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-1259 Adopt An Ordinance To Amend The Transient Vendor Ordinance, Section 13-68 Of The Code Of Ordinances Of The City Of Vicksburg, Mississippi To Provide Additional Regulations Regarding Transient Vendors Attachments: Ordinance Transient Vendors On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Ordinance To Amend The Transient Vendor Ordinance, Section 13-68 Of The Code Of Ordinances Of The City Of Vicksburg, Mississippi To Provide Additional Regulations Regarding Transient Vendors. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-1247 Authorize Mayor to execute Amendment 1 to the 07/26/21 Sales Order Agreement Between Bottomline Technologies, Inc. and the City of Vicksburg Attachments: Bottomline Technologies Amendment 1 City of Vicksburg Page 3 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final December 6, 2021 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment 1 to the 07/26/21 Sales Order Agreement Between Bottomline Technologies, Inc. and the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-1261 Authorize Mayor to Execute Revised Letter Recognizing BXS Insurance as Agent/Broker of Record for all Property & Casualty Insurance Policies On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Revised Letter Recognizing BXS Insurance as Agent/Broker of Record for all Property & Casualty Insurance Policies. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Status Change in the Police Department (1); Pay Adjustment in the Legal Department (1); Pay Adjustment in Building Maintenance (1); Department Change in the Cemetery (1); Discussion in the Community Development Department; Discuss Medical Request. The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Status Change in the Police Department (1); Pay Adjustment in the Legal Department (1); Pay Adjustment in Building Maintenance (1); Department Change in the Cemetery (1); Discussion in the Community Development Department; Discuss Medical Request. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Nancy Thomas - City Attorney, Kim Nailor - Assistant City Attorney/Prosecutor, Monica Allen - Associate City Attorney, Charlie Hill - Deputy Chief of Police, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1253 Status Change - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Status Change of a Full-time Police Officer from $18.27 per hour to a Part-time Police Officer at $25.00 per hour, effective December 15, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-1254 Pay Adjustment - Legal Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Administrative Assistant from $24.53 ($24.18 + .35) per hour to $25.53 ($24.18 + .35 + $1.00) per hour, effective December 1, 2021 in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1255 Pay Adjustment - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Assistant Director from City of Vicksburg Page 4 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final December 6, 2021 $25.59 ($25.24 + .35) per hour to Interim Director at $26.59 ($25.24 + .35 + $1.00) per hour, effective December 1, 2021 in Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1256 Department Change - Cemetery (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Department Change of an Office Assistant in the Community Development Department at $10.82 per hour to an Office Assistant in the Cemetery at $10.82 per hour, effective October 15, 2021. Employee is transferring from Community Development to the Cemetery. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-1257 Discussion Community Development A discussion was held. F. ID-21-1260 Discuss Medical Request A discussion was held. G. ID-21-1345 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, December 10, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 1/3/2022