Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Friday, December 10, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael Mayfield, Sr. Pledge of Allegiance was led by Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-21-1277 Presentation of Trophies - 2021 Downtown Christmas Parade Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1267 Adopt Board Meeting Minutes for: 1. November 10, 2021 B. ID-21-1283 Approve the following Personnel Action Forms: 1. New Hire - Ambulance Department (2) 2. New Hire - Police Department (2) 3. Retirement - Police Department (1) 4. Retirement - Legal Department (1) 5. Resignation - Police Department (1) 6. Resignation - Water & Gas Administration (1) C. ID-21-1281 Authorize issuance of requisition number 2202042 in the amount of $72,289.96 written to Deviney Equipment for the purchase of one (1) Kubota Excavator for the Water Mains Department (Contract MS #8200055841, item #031121) Attachments: Requisition 2202042 D. ID-21-1289 Authorize City Clerk to advertise Sealed Bids for: 1. City of Vicksburg 2021 NRCS Erosion Control Project - 4 Sites E. ID-21-1290 Approve Additions to Employee Driving List: 1. Kassy McMillin - Community Development 2. Khari Holt, Robert Quimby - Fire Department City of Vicksburg Page 1 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final-revised December 10, 2021 3. Brendan Gardner, Jami Blackledge - Ambulance Department 4. James Jefferson, Jeremy Herrington - Police Department F. ID-21-1292 Approve request for matching funds in the amount of $600.00 to Blacks in Government (BIG) pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended to expand their 2021-2022 Mentoring, Outreach and Scholarship (MOS) efforts The Mayor and Aldermen voted to approve allocation of funds in the amount of $600.00 to Blacks in Government (BIG) to expand their 2021-2022 Mentoring, Outreach and Scholarship (MOS) efforts. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. G. ID-21-1263 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2147, 305211 - 305515, 305516 - 305519 for approval. Routine Agenda: A. ID-21-1262 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of December 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-21-1264 Adopt Revised DOT Anti-Drug and Alcohol Testing Misuse Plan for the Gas Department Attachments: Revised DOT Drug and Alcohol Plan On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Revised DOT Anti-Drug and Alcohol Testing Misuse Plan for the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1265 Adopt Resolution to Declare Structure Surplus (1114 Farmer Street) and authorize sell to Sylvester Walker Attachments: Resolution Surplus Structure On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Declare Structure Surplus (1114 Farmer Street) and authorize sale to Sylvester Walker. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1266 Authorize Mayor to execute Agreement with Sylvester Walker to Dismantle Structure Located at 1114 Farmer Street Attachments: Agreement Dismantle Structure On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Sylvester Walker to Dismantle Structure Located at 1114 Farmer Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-1268 Adopt Resolution to Provide In-Kind Services to Salvation Army Attachments: Resolution Salvation Army On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Provide In-Kind Services to Salvation Army. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-1269 Adopt Resolution to Declare Property Surplus and Authorize Sale and City of Vicksburg Page 2 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final-revised December 10, 2021 Authorize Mayor to Execute Quitclaim Deed to Jaquita Benard Attachments: Resolution Surplus Property Quitclaim Deed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Declare Property Surplus and Authorize Sale and Authorize Mayor to Execute Quitclaim Deed to Jaquita Benard. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-1270 Authorize Mayor to execute Encroachment Permit for Driveway with Jaquita Benard Attachments: Encroachment Permit On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Encroachment Permit for Driveway with Jaquita Benard. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-1273 ADOPT RESOLUTION OF THE CITY OF VICKSBURG, MISSISSIPPI TO ESTABLISH AND JOIN THE WEST CORRIDOR BLUES AND HERITAGE HIGHWAY COALITION OF MUNICIPALITIES FOR THE COMPLETION OF THE WESTERN CORRIDOR FROM INTERSTATE 55 IN COPIAH COUNTY, MISSISSIPPI TO U.S. HIGHWAY 82 IN WASHINGTON COUNTY, MISSISSIPPI AND TO COLLABORATE WITH SAID COALITION TO APPLY FOR FEDERAL DISCRETIONARY FUNDS TO CARRY OUT THE PLANNING, DESIGN, RIGHT OF WAY ACQUISITION, UTILITY RELOCATION, AND CONSTRUCTION OF SAID CORRIDOR. Attachments: Resolution Corridor On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the RESOLUTION OF THE CITY OF VICKSBURG, MISSISSIPPI TO ESTABLISH AND JOIN THE WEST CORRIDOR BLUES AND HERITAGE HIGHWAY COALITION OF MUNICIPALITIES FOR THE COMPLETION OF THE WESTERN CORRIDOR FROM INTERSTATE 55 IN COPIAH COUNTY, MISSISSIPPI TO U.S. HIGHWAY 82 IN WASHINGTON COUNTY, MISSISSIPPI AND TO COLLABORATE WITH SAID COALITION TO & APPLY FOR FEDERAL DISCRETIONARY FUNDS TO CARRY OUT THE PLANNING, DESIGN, RIGHT OF WAY ACQUISITION, UTILITY RELOCATION, AND CONSTRUCTION OF SAID CORRIDOR. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-1275 Adopt Resolution Approving The Interlocal Agreement Relating To The Sale Of Property Sold For Nonpayment Of Taxes And The Redemption Of Property Sold For Nonpayment of Taxes Attachments: Resolution Interlocal Agreement Nonpayment Taxes On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Approving The Interlocal Agreement Relating To The Sale Of Property Sold For Nonpayment Of Taxes And The Redemption Of Property Sold For Nonpayment of Taxes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-1276 Authorize Mayor to execute Interlocal Agreement Relating To The Sale Of Property For Nonpayment Of Taxes And The Redemption Of Property Sold For Nonpayment of Taxes Attachments: Interlocal Agreement Nonpayment Taxes On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Interlocal Agreement Relating To The Sale Of Property For Nonpayment Of Taxes And The Redemption Of Property Sold For Nonpayment of Taxes. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final-revised December 10, 2021 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-21-1271 Authorize Mayor to execute Vicksburg Convention Center Facility Use Agreement for Cornhole Tournament Attachments: Cornhole Tournament 2022 This agenda item was tabled. L. ID-21-1272 Authorize Mayor to execute Contract Amendment No. 1 with Red Oak Construction, LLC for Lee Street Sanitary Sewer Repair Attachments: Lee Street CO #1 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 1 with Red Oak Construction, LLC for Lee Street Sanitary Sewer Repair. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-21-1279 Approve the following regarding Mississippi Home Corporation (MHC) Blight Elimination Program (BEP): 1. Authorize Mayor to execute Amendment to MHC and Grantee Participation Agreement 2. Authorize Mayor to execute Request for Cash #1 Attachments: Amendment to BEP Participation Agreement final properties list Request for Cash On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the following regarding Mississippi Home Corporation (MHC) Blight Elimination Program BEP): 1. Authorize Mayor to execute Amendment to MHC and Grantee Participation Agreement; 2. Authorize Mayor to execute Request for Cash #1. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-21-1280 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Faith Walker Development Foundation) Attachments: FWLDF ARPA Recipient On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Faith Walker Development Foundation). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-21-1282 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Touch, Inc.) Attachments: Touch ARPA Recipient Walter nor Tasha did not have a motion by this agenda item Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs,Jr., moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment (Correction)/Retro Pay in the Police Department (1); Pay Adjustment in the Inspections Department (1); Pay Adjustment in the Legal Department (1); Pay Adjustments in the Police Department (2). City of Vicksburg Page 4 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final-revised December 10, 2021 The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment (Correction)/Retro Pay in the Police Department (1); Pay Adjustment in the Inspections Department (1); Pay Adjustment in the Legal Department (1); Pay Adjustments in the Police Department (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Nancy Thomas - City Attorney, Kim Nailor - Associate City Attorney/Prosecutor, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Tasha W. Jordan - Deputy City Clerk, Jamma Williams – Constituent Services Representative, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1284 Pay Adjustment (Correction)/Retro Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters A. ID-21-1284 Pay Adjustment (Correction)/Retro Pay - Police Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-1285 Pay Adjustment - Inspections Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters B. ID-21-1285 Pay Adjustment - Inspections Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1286 Pay Adjustment - Legal Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters C. ID-21-1286 Pay Adjustment - Legal Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1287 Pay Adjustment - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Personnel Matters D. ID-21-1287 Pay Adjustment - Police Department (2). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. ID-21-1291 Recess meeting until 10:00 a.m. on Tuesday, December 14, 2021 to take up real estate matter in executive session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to recess the meeting until 10:00 a.m. on Tuesday, December 14, 2021 to take up real estate matter in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Reconvene the Board Meeting. Those present at the Reconvene meeting: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Nancy Thomas, Associate City Attorney/Prosecutor Kim Nailor, Constituent Services Representative Jamma Williams, Chief of Staff Tiffany Pendleton, Jimmy Gouras, and Steve ? City of Vicksburg Page 5 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final-revised December 10, 2021 E. ID-21-1288 Discuss Real Estate Matter On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Discussion of Real Estate Matter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-1343 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 20, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 1/3/2022