Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, December 20, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Alderman Alex J. Monsour Jr. Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. Recognitions: A. ID-21-1303 Certificate of Recognition - Malik Sims Attachments: COR Malik Sims Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-21-1295 Adopt Board Meeting Minutes for: 1. November 15, 2021 2. November 24, 2021 3. November 30, 2021 (Special Called) B. ID-21-1314 Approve the following Personnel Action Form: 1. Resignation - Police Department (1) C. ID-21-1298 Receive Vicksburg Police Department Crime Statistic Report for: 1. November 2021 Attachments: Crime Stats for Oct 2021 - Nov 2021 D. ID-21-1299 Approve Water & Gas Administration Report Attachments: W&G Report E. ID-21-1301 Authorize issuance of the following requisitions: 1. Number 2202094 in the amount of $5,929.50 written to Applied Concepts, Inc. for two (2) DSR 2X Radar System for the new police vehicles 2. Number 2202095 in the amount of $9,485.00 written to Digital-Ally for the purchase of two (2) In Vehicle Digital Rear View Mirror System for the City of Vicksburg Page 1 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final December 20, 2021 new Police Department vehicles 3. Number 2202257 in the amount of $17981.00 written to TCSware, Inc. for the purchase of one (1) Cameral Mobile LPR System (Camera Tag Reader) for the Police Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2202094 Requisition 2202095 Requisition 2202257 F. ID-21-1311 Approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 for Fall/Winter Programming pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended Attachments: SCHF Allocation The City is authorized to approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 for Fall/Winter Programming pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended. The governing authorities of any municipality or county are hereby authorized and empowered, in their discretion, to expend monies from the municipal or county general fund to match any other funds available for the purpose of supporting the development, promotion and coordination of the arts within such municipality or county. Routine Agenda: A. ID-21-1326 1. Oath of Office - Kimberly Nailor - City Attorney 2. Oath of Office - Monica Allen - Assistant City Attorney / Prosecutor B. ID-21-1294 Receive Sealed Bids and Reverse Auction Bids for: 1. Two (2) 2023 Type III Ambulances On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to received Sealed Bids and Reverse Auction Bids for: Two (2) 2023 Type III Ambulances One (1) Electronic Bid Received: GWEVS, 892 Kansas Street; Memphis, TN 38106 Bid Amount: $415,266.00 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bid to the Selection Committee for review and recommendation back to the Board for award. Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-21-1297 Declare wooden fence boards at Halls Ferry Park surplus / scrapped property and authorize donation of some of the wooden fence boards to James Judge Attachments: Surplus Wooden Fence Boards On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Declare wooden fence boards at Halls Ferry Park surplus / scrapped property and authorize donation of some of the wooden fence boards to James Judge. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-21-1310 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Adopt Budget Amendments of December 20, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 2 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final December 20, 2021 E. ID-21-1302 Authorize Mayor to execute Modification #1 for DIP Grant with Mississippi Development Authority (Blue Ink) Attachments: DIP Grant On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Modification #1 for DIP Grant with Mississippi Development Authority (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-21-1321 ADOPT RESOLUTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI AUTHORIZING AND DIRECTING THE ISSUANCE OF NOT TO EXCEED $8,660,000 CITY OF VICKSBURG, MISSISSIPPI TAXABLE (CONVERTIBLE TO TAX-EXEMPT) GENERAL OBLIGATION REFUNDING BONDS, SERIES 2022 FOR THE PURPOSE OF ADVANCE REFUNDING AND DEFEASING A PORTION OF THE CITY’S OUTSTANDING $9,930,000 (ORIGINAL PRINCIPAL AMOUNT) CITY OF VICKSBURG, MISSISSIPPI GENERAL OBLIGATION BOND, SERIES 2018, DATED MARCH 5, 2018 AND A CORRESPONDING PORTION OF THE $9,930,000 MISSISSIPPI DEVELOPMENT BANK SPECIAL OBLIGATION BONDS, SERIES 2018 (VICKSBURG, MISSISSIPPI PUBLIC IMPROVEMENT GENERAL OBLIGATION BOND PROJECT) DATED MARCH 5, 2018; PRESCRIBING THE FORM AND DETAILS OF SAID REFUNDING BONDS; DIRECTING THE PREPARATION, EXECUTION AND DELIVERY OF SAID REFUNDING BONDS; PROVIDING CERTAIN COVENANTS OF SAID CITY IN CONNECTION WITH SAID REFUNDING BONDS; AUTHORIZING THE NEGOTIATED SALE AND PRIVATE PLACEMENT OF SAID REFUNDING BONDS; APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A PRIVATE PLACEMENT AGREEMENT AND AN ESCROW TRUST AGREEMENT IN CONNECTION WITH SAID REFUNDING BONDS AND SAID REFUNDED BONDS; AND FOR RELATED PURPOSES. Attachments: Vicksburg MS GO Refunding Bonds (2022) (226282) - Bond Resolution v2 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the RESOLUTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI AUTHORIZING AND DIRECTING THE ISSUANCE OF NOT TO EXCEED $8,660,000 CITY OF VICKSBURG, MISSISSIPPI TAXABLE (CONVERTIBLE TO TAX-EXEMPT) GENERAL OBLIGATION REFUNDING BONDS, SERIES 2022 FOR THE PURPOSE OF ADVANCE REFUNDING AND DEFEASING A PORTION OF THE CITY'S OUTSTANDING $9,930,000 (ORIGINAL PRINCIPAL AMOUNT) CITY OF VICKSBURG, MISSISSIPPI GENERAL OBLIGATION BOND, SERIES 2018, DATED MARCH 5, 2018 AND A CORRESPONDING PORTION OF THE $9,930,000 MISSISSIPPI DEVELOPMENT BANK SPECIAL OBLIGATION BONDS, SERIES 2018 (VICKSBURG, MISSISSIPPI PUBLIC IMPROVEMENT GENERAL OBLIGATION BOND PROJECT) DATED MARCH 5, 2018; PRESCRIBING THE FORM AND DETAILS OF SAID REFUNDING BONDS; DIRECTING THE PREPARATION, EXECUTION AND DELIVERY OF SAID REFUNDING BONDS; PROVIDING CERTAIN COVENANTS OF SAID CITY IN CONNECTION WITH SAID REFUNDING BONDS; AUTHORIZING THE NEGOTIATED SALE AND PRIVATE PLACEMENT OF SAID REFUNDING BONDS; APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A PRIVATE PLACEMENT AGREEMENT AND AN ESCROW TRUST AGREEMENT IN CONNECTION WITH SAID REFUNDING BONDS AND SAID REFUNDED BONDS; AND FOR RELATED PURPOSES.. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. G. ID-21-1322 Authorize Mayor to execute Private Placement Agreement by and between the City of Vicksburg, Mississippi and Stephens, Inc. Attachments: EXHIBIT A - Vicksburg MS GO Refunding Bonds (2022) (226282) - Private Placement Agreement On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Private Placement City of Vicksburg Page 3 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final December 20, 2021 Agreement by and between the City of Vicksburg, Mississippi and Stephens, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. H. ID-21-1323 Authorize Mayor to execute Commitment Letter with Regions Capital Advantage, Inc. and Regions Commercial Equipment Finance, LLC for up to $8,670,000 Taxable Term Loan with Option for Subsequent Refinancing with Tax-Exempt Term Loan Attachments: EXHIBIT A to PPA - City of Vicksburg Cinderella Commitment Letter 12-2021 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Commitment Letter with Regions Capital Advantage, Inc. and Regions Commercial Equipment Finance, LLC for up to $8,670,000 Taxable Term Loan with Option for Subsequent Refinancing with Tax-Exempt Term Loan. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. I. ID-21-1324 Authorize Mayor to execute Escrow Agreement by and among the Mississippi Development Bank, the City of Vicksburg, Mississippi and Regions Bank Attachments: EXHIBIT B - Vicksburg MS GO Refunding Bonds (2022)(226282) - Escrow Trust Agreement v2 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Escrow Agreement by and among the Mississippi Development Bank, the City of Vicksburg, Mississippi and Regions Bank. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. J. ID-21-1293 Authorize Mayor to execute Agreement with Anchuka Regarding Disputed Gas Bill Attachments: Anchuka Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Anchuka Regarding Disputed Gas Bill. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. K. ID-21-1296 Authorize Mayor to execute Amendment 1 to the Utility Billing Auditing Services Contract with Water Company of America Attachments: Water Company of America - Vicksburg Proposed Contract Extension On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment 1 to the Utility Billing Auditing Services Contract with Water Company of America. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. L. ID-21-1304 Authorize Mayor to execute Agreement Between City of Vicksburg, MS and Allen & Hoshall for Professional Services CSAP Year 4 Repairs Attachments: CSAP Yr 4 - Repair Contract rev 1 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement Between City of Vicksburg, MS and Allen & Hoshall for Professional Services CSAP Year 4 Repairs. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. M. ID-21-1305 Authorize Mayor to execute Non-Binding Memorandum of Understanding with Smart City Capital LLC City of Vicksburg Page 4 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final December 20, 2021 Attachments: SCC Smart City MOU VC December 2021 Vicksburg 2.018669 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Non-Binding Memorandum of Understanding with Smart City Capital LLC. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. N. ID-21-1319 Authorize Mayor to execute Contract for Grass Cutting Services with Smith Lawn Care, Inc. Attachments: Smith Grass Cutting Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Grass Cutting Services with Smith Lawn Care, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. Executive Session: Mayor Flaggs,Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in Water & Gas Administration (1); Pay Adjustments in the Police Department (2); Suspension in the Sewer Department (1); Suspension in the Ambulance Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in Water & Gas Administration (1); Pay Adjustments in the Police Department (2); Suspension in the Sewer Department (1); Suspension in the Ambulance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Monica Allen - Assistant City Attorney/Prosecutor, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Administrative Assistant, Tasha W. Jordan - Deputy City Clerk, Tiffany Pendleton- Chief of Staff, Jamma Williams - Constituent Services Representative, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-21-1315 Request for Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave of a Customer Service Representative for an additional thirty (30) days in the Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-21-1316 Pay Adjustment - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrol Officer from $17.45 per hour to $17.65 ($17.45 + .20) per hour, effective January 6, 2022. Officer is entitled to an additional .20 cents per hour for eight (8) years of service; a Crime Scene Investigator from $19.24 ($18.24 + $1.00) per hour to $19.44 ($18.24 + $1.00 + .20) per hour, effective January 13, 2022. Investigator is eligible for an additional .20 cents per hour increase for one (1) year of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 5 Printed on 1/3/2022 Board of Mayor and Aldermen Minutes - Final December 20, 2021 C. ID-21-1317 Suspension - Sewer Department (1) No action was taken. D. ID-21-1318 Suspension - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Firefighter/Ambulance III for 24 hours (one shift), effective shift of January 4-5, 2022. Employee violated Vicksburg Fire Department Standard Operating Guidelines 12.1.75 Attendance Policy for 24-Hour Shift Employees, six (6) occurrences (11/20/2021) in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-21-1342 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, December 22, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Alderman Monsour Jr., Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 6 Printed on 1/3/2022