Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, December 22, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Wilson Locke. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1336 Approve the following Personnel Action Forms: 1. Retirement - Fire Department (1) 2. Resignation - Ambulance Department (1) 3. Resignation - Police Department (1) B. ID-21-1312 Continue State of Emergency for Repair of Sewer Line Located at Waste Water Treatment Plant C. ID-21-1320 Authorize City Clerk to transfer funds from the separate project bank accounts to reimburse the City's General Fund (pooled cash) for project expenditures: 1. City of Vicksburg 2016 Tourism Account to Water & Gas Account (pooled cash) in the amount of $37,800.00 2. City of Vicksburg Feasibility Study Account to Water & Gas Account (pooled cash) in the amount of $104,867.22 3. ERBR Kemp Bottom Road Bridge Project Account to Water & Gas Account (pooled cash) in the amount of $310,998.77 4. COV Capital Expense Project Fund Account to Water & Gas Account (pooled cash) in the amount of $43,997.50 D. ID-21-1325 Approve request from Chief Danczyk to declare badge as surplus property for Retiring Captain Michael Puckett and authorize sale for $85.00 Attachments: Surplus Badge Captain Puckett E. ID-21-1307 Approve Bank Letters: 1. Trustmark 2. BancorpSouth City of Vicksburg Page 1 Printed on 1/10/2022 Board of Mayor and Aldermen Minutes - Final December 22, 2021 Attachments: Trustmark BancorpSouth The Mayor and Aldermen approved Bank Letters: 1. Trustmark, 2. BancorpSouth. F. ID-21-1308 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor & Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton Privilege License Mayor & Treasure Tax Collection Tax Collection 2 Detail Budget Detail Budget 2 The City Sexton presented report of collections, account opening graves etc. for the month of November 2021 as follows: Lakeview Memorial Funeral Home - $2,100.00; W.H. Jefferson Funeral Home - $0; Glenwood Funeral Home - $550.00; Riles Funeral Home - $200.00; Fisher Funeral Home - $350.00; C.J Williams Mortuary Services - $900.00; Dillon-Chisley Funeral Home - $375.00; Misc. - $650.00. The total burials were 20. Total amount paid was $5,125.00. The City Clerk presented the Privilege License report for new businesses for the month of November 2021. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $114,246.49 for November 2021. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of November 2021. The City Clerk presented the November 2021 Detailed Budget report for approval. The City Clerk presented the November 2021 Credit Card report for approval as follows: Mayor Flaggs, Jr., - $1,527.79; Alderman Monsour, Jr., - $123.17; Purchasing Department - $3,546.55. Attachments: Supporting documents following minutes: Routine Agenda: A. ID-21-1327 Adopt Resolution Of The Board Of Mayor And Aldermen To Submit Debts To The Mississippi Intercept Company, LLC ("MIC") For Submission To The Mississippi Department Of Revenue ("MDOR") On Behalf Of The City Pursuant To The Local Government Debt Collection Setoff Act Attachments: Resolution Debt Collection Setoff Act On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Of The Board Of Mayor And Aldermen To Submit Debts To The Mississippi Intercept Company, LLC ("MIC") For Submission To The Mississippi Department Of Revenue ("MDOR") On Behalf Of The City Pursuant To The Local Government Debt Collection Setoff Act. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-1335 Approve the following with the Vicksburg Fire Department: 1. Revised Tier System 2. Job Description for Paramedic including Traditional 24/48 Non-Civil Service, 12 Hour Non-Civil Service, and Part-Time Non-Civil Service City of Vicksburg Page 2 Printed on 1/10/2022 Board of Mayor and Aldermen Minutes - Final December 22, 2021 Attachments: Tier System - Job Description Paramedic On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following with the Vicksburg Fire Department: 1. Revised Tier System; 2. Job Description for Paramedic including Traditional 24/48 Non-Civil Service, 12 Hour Non-Civil Service, and Part-Time Non-Civil Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1334 Adopt Resolution Regarding Work Hours for Newly Hired Part-Time Paramedics Attachments: RESOLUTION REGARDING WORK HOURS FOR NEWLY HIRED PART TIME PARAMEDICS On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Regarding Work Hours for Newly Hired Part-Time Paramedics. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1339 Adopt Part-Time Paramedic Fatigue Policy Attachments: Fatigue Policy On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Part-Time Paramedic Fatigue Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-1328 Authorize Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with the following: 1. Wade Gilliland 2. Jonah Masterson Attachments: Payment Agreement Gilliland Payment Agreement Masterson On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with the following: 1. Wade Gilliland; 2. Jonah Masterson. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-1329 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Lifting Lives Ministries, Inc.) Attachments: ARPA Funding Lifting Lives Ministries On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Lifting Lives Ministries, Inc.). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-1330 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Mountain of Faith Ministries, Inc.) Attachments: ARPA Funding Mountain of Faith Ministries On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Mountain of Faith Ministries, Inc.). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-1331 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Step by Step Performing Arts Academy) City of Vicksburg Page 3 Printed on 1/10/2022 Board of Mayor and Aldermen Minutes - Final December 22, 2021 Attachments: ARPA Funding Step by Step Performing Arts On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Step by Step Performing Arts Academy). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-1332 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (We Care Community Services, Inc.) Attachments: ARPA Funding We Care On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (We Care Community Services, Inc.). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-21-1341 Authorize Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Vicksburg Convention Center) Attachments: ARPA Funding VCC On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act Funding Recipient (Vicksburg Convention Center). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-21-1333 Accept proposal and Authorize Mayor to execute Authorization to Proceed with PPM Consultants for City of Vicksburg Facility Site Inventory and Audit Assistance Attachments: 21-30152 - City of Vicksburg - Facility Inventory and Audits - 12-13-2021 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the proposal and Authorize Mayor to execute Authorization to Proceed with PPM Consultants for City of Vicksburg Facility Site Inventory and Audit Assistance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Mayor Flaggs, Jr., recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. L. ID-21-1306 Approve Claims Docket On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Claims Docket numbering: 2148 - 2172; 305520; 305521 - 305824. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Jr. Mayor Flaggs, Jr., returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs,Jr., moved to go into executive session to discuss Personnel Action Forms for: Suspension in the Gas Department (1); Discussion in the Purchasing and Community Development Department. City of Vicksburg Page 4 Printed on 1/10/2022 Board of Mayor and Aldermen Minutes - Final December 22, 2021 The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Suspension in the Gas Department (1); Discussion in the Purchasing and Community Development Department. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Deputy Police Chief - Charlie Hill, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Tasha W. Jordan - Deputy City Clerk, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1337 Suspension - Gas Department (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to approve the Suspension of a Laborer in the Gas Department for five (5) days, effective January 3, 2022. Employee is in violation of the City of Vicksburg's Attendance Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-1338 Discussion - Purchasing and Community Development A discussion was held. C. ID-21-1344 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Deputy City Clerk Tasha Jordan left Executive Session. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, January 03, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 5 Printed on 1/10/2022