Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Tuesday, February 22, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Mayor Pro-Tem Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 2 - Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. Absent: 1 - Mayor George Flaggs Jr. 3. Board Comments: 4. Adopt Agenda REMOVE under Routine Agenda: Letter A. (ID-22-01887) Receive Sealed Proposals for: 1. Continuing Sewer Assessment Program - Year 4 Repairs On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-0220 Employee Anniversaries: 10 years of service: Howard Williams - Safety Department 20 years of service: Wanda Davis - Police Department Mayor Pro-Tem Monsour, Jr. recognized Howard Williams in the Safety Department with ten (10) years of service and Wanda Davis in the Police Department with twenty (20) years of service. The Mayor Pro-Tem and Alderman congratulated Howard Williams and Wanda Davis for their service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0221 Approve the following Personnel Action Forms: 1. New Hire - IT (1) 2. New Hire - Sewer Department (1) 3. New Hire - Ambulance Department (1) 4. New Hire - Gas Department (1) 5. Resignation - Ambulance Department (1) 6. Resignation - IT (1) 7. Resignation - Recreation Department (1) B. ID-22-0183 Receive Vicksburg Police Department Crime Statistic Report for: 1. January 2022 Attachments: Crime Stats for Dec 2021 - Jan 2022 City of Vicksburg Page 1 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 22, 2022 C. ID-22-0184 Authorize issuance of requisition number 2203650 in the amount of $9,914.00 written to Traffic Parts for the purchase of forty (40) traffic heads for the Traffic Department (Contract MS #8200051996, item #1000) Attachments: Requisition 2203650 D. ID-22-0211 Approve request for advertisement in the amount of $500.00 from Alcorn State University for their 45th Annual Mid-Winter Conference pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: ASU Mid-Winter Conference Advertisement Mayor Pro-Tem Monsour, Jr., stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor Pro-Tem and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University in the amount of $500.00 for their 45th Annual Mid-Winter Conference. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-0219 Approve Water & Gas Administration Report Attachments: Copy of Credit Refund Request -2021 (002) F. ID-22-0185 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2194 - 2196 for approval. Routine Agenda: A. ID-22-0187 Receive Sealed Proposals for: 1. Continuing Sewer Assessment Program - Year 4 Repairs This agenda item was removed. B. ID-22-0186 Receive Sealed Bids for Surplus Property: 1. Cherry & Commerce Subdivision (PPIN 19670) On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to received Sealed Bids for: 1. Surplus Property Cherry & Commerce Subdivision One (1) Bid Received: CLAUDETTE TAIR, 911 Commerce Street; Vicksburg, MS 39180 Bid Amount: $350.00 On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept and refer the foregoing bid to the Selection Committee for review and recommendation back to the Board for award. Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0192 Discussion with Mary Pendleton requesting assistance from City of Vicksburg Housing Department to help with the roof on her house Attachments: Pendleton Request for Assistance A discussion was held with Mary Pendleton requesting assistance from City of Vicksburg Housing Department to help with the roof on her house. This agenda item will be taken under advisement. D. ID-22-0212 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community City of Vicksburg Page 2 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 22, 2022 Attachments: Master Copy of the Agenda for February 22 2022 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: RE-ENTRIES 1. 502 Fairground Street, PPIN 024008; owned by Regina Antionette Real Estate - (Cut and clean the entire property, remove all trash and debris around the entire property) 2. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - (Cut and clean the entire property, remove all trash and debris around the entire property) On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 502 Fairground Street, PPIN 024008; owned by Regina Antionette Real Estate - Not Complied 2. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0218 Adopt Budget Amendments On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt the Adopt Budget Amendments for February 22, 2022. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0206 Adopt Resolution Declaring Press Box Located at the Halls Ferry Park to be Obsolete and for Permission to Demolish the Press Box Attachments: Resolution -Press Box Halls Ferry Park On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to adopt the Resolution Declaring Press Box Located at the Halls Ferry Park to be Obsolete and for Permission to Demolish the Press Box. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0215 Adopt Resolution to Erect Sign in Memory of Arone Maceo Washington Attachments: Resolution Arone Washington On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt the Resolution to Erect Sign in Memory of Arone Maceo Washington. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0207 Accept Recommendation of Zoning Board of Appeals a request from Ash Meadows Subdivision to amend the Planned Use Development (PUD) Ordinance of the Zoning Ordinance, Ordinance 71-8 of the Code of Ordinances of the City of Vicksburg, as amended as follows: 1. Planned Unit Development (PUD) Ordinance Changes: Change the name of the developer to Russ Builders, LLC; Change the minimum size of a residential dwelling from 1800 square feet to 1350 square feet (heated floor space). 2. Covenant/Restriction Changes: Article II Section 3, Remove minimum City of Vicksburg Page 3 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 22, 2022 of one resident shall be included on the committee; Amend Article IV Section 1 (c), Voting Rights; Amend Article IV Section 3, Maximum Annual Assessment fee from $50 to $100 beginning January 1, 2022; Amend Article VI Section 1, Change the minimum size of residential dwelling from 2000 square feet to 1350 square feet (heated floor space); Change name of developer to Russ Builders, LLC. On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept the Recommendation of Zoning Board of Appeals, a request from Ash Meadows Subdivision to amend the Planned Use Development (PUD) Ordinance of the Zoning Ordinance, Ordinance 71-8 of the Code of Ordinances of the City of Vicksburg, as amended as follows: 1. Planned Unit Development (PUD) Ordinance Changes: Change the name of the developer to Russ Builders, LLC; Change the minimum size of a residential dwelling from 1800 square feet to 1350 square feet (heated floor space) 2. Covenant/Restriction Changes: Article II Section 3, Remove minimum of one resident shall be included on the committee; Amend Article IV Section 1 (c), Voting Rights; Amend Article IV Section 3, Maximum Annual Assessment fee from $50 to $100 beginning January 1, 2022; Amend Article VI Section 1, Change the minimum size of residential dwelling from 2000 square feet to 1350 square feet (heated floor space); Change name of developer to Russ Builders, LLC. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0209 Accept Declaration of Protective Covenants, Conditions and Restrictions for Ash Meadows, A Planned Unit Development Attachments: ASH MEADOWS PROTECTIVE COVENANTS AMENDMENT On motion of Alderman Mayfield, Sr., seconded byMayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept the Declaration of Protective Covenants, Conditions and Restrictions for Ash Meadows, A Planned Unit Development. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0208 Adopt an Ordinance of the City of Vicksburg, Mississippi Amendment Certain Property Owned by Russ Builders, LLC, Vicksburg, Warren County, Mississippi, from R-1 Single Family Residential to a Planned Unit Development ("PUD") as Provided by Ordinance No. 71-8 of the Code of Ordinances and to Amend the Official Zoning Map of the City of Vicksburg Attachments: ASH MEADOWS PUD ORDINANCE AMENDMENT On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt an Ordinance of the City of Vicksburg, Mississippi to AmendCertain Property Owned by Russ Builders, LLC, Vicksburg, Warren County, Mississippi, from R-1 Single Family Residential to a Planned Unit Development ("PUD") as Provided by Ordinance No. 71-8 of the Code of Ordinances and to Amend the Official Zoning Map of the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0193 Authorize Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Aircraft Refresher Fire Fighting Training Attachments: MOU Fire Academy On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Aircraft Refresher Fire Fighting Training. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-0205 Accept the following Fee Proposals from Wier Boerner Allin Architecture for: 1. Low-Slope Reroof Old Depot Building 2. Low-Slope Reroof Old Vicksburg Library City of Vicksburg Page 4 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 22, 2022 Attachments: 220202- OUT - -Depot Reroof 220202- OUT - -Library Reroof On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept the following Fee Proposals from Wier Boerner Allin Architecture for: 1. Low-Slope Reroof Old Depot Building; 2. Low-Slope Reroof Old Vicksburg Library. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-22-0214 Authorize Mayor to execute Department of the Army License - Lower Mississippi River Museum for construction, operation, and maintenance of a staircase in connection with which access to and use of the adjoining parking lot Attachments: Lower MS River Museum On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to authorize the Mayor to execute Department of the Army License - Lower Mississippi River Museum for construction, operation, and maintenance of a staircase in connection with access to and use of the adjoining parking lot. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor Pro-Tem and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Mayor Pro-Tem Monsour, Jr. Voting aye Alderman Mayfield, Sr., Mayor Pro-Tem Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor Pro-Tem and Alderman discussed whether or not they should go into executive session. Mayor Pro-Tem Monsour, Jr., moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Ambulance Department (1); Transfer in the Recreation Department (1); Longevity Pay in the Safety Department (1); Pay Adjustment in Inner City Youth Department (1); Pay Adjustments in the Police Department (2); Promotion in the IT Department (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Alderman Mayfield, Sr., Mayor Pro-Tem Monsour, Jr. The motion was adopted unanimously. The Mayor Pro-Tem and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Ambulance Department (1); Transfer in the Recreation Department (1); Longevity Pay in the Safety Department (1); Pay Adjustment in Inner City Youth Department (1); Pay Adjustments in the Police Department (2); Promotion in the IT Department (1). The Mayor Pro-Tem and Alderman are now in executive session. Those present at the executive session were: Alderman Mayfield, Sr., Mayor Pro-Tem Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Deborah A. Nickson - Deputy City Clerk, Jamma Williams – Constituent Services Representative, Anessia Steward-Martin - Human Resource Benefits Coordinator, Tabitha Martin Crawford - Police Officer. Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0222 Request for Extended Medical Leave - Ambulance Department (1) On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Request for Extended Medical Leave - Ambulance Department (1). The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 22, 2022 B. ID-22-0223 Transfer - Recreation Department (1) On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Transfer of an Umpire in the Recreation Department, effective February 23, 2022. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0224 Longevity Pay - Safety Department (1) On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the .08 cents Longevity Pay of a Safety Director from $23.85 ($23.76 + .09) per hour to $23.93 ($23.76 + .09 + .08) per hour, effective February 23, 2022. Employee is entitled to an additional .08 cents increase for ten (10) years of service in the Safety Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0225 Pay Adjustment - Inner City Youth (1) On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Pay Adjustment of an Inner City Youth Assistant from $8.50 per hour to $8.75 ($8.50 + .25) per hour, effective February 9, 2022. Employee is entitled to an additional .25 per hour for becoming Cardiopulmonary Resuscitation (CPR) certified in the Inner City Youth Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0226 Pay Adjustment - Police Department (2) On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Pay Adjustment of a Patrol Officer from $17.12 per hour to $17.98 ($17.12 + .86) per hour, effective February 24, 2022. Officer is eligible for 5% City raise; a Booking Officer from $11.00 per hour to $11.33 ($11.00 + .33) per hour, effective February 24, 2022. Officer is eligible for 5% City raise in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0227 Promotion - IT (1) On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Promotion of a Videographer from $13.68 per hour to VTV Director at $22.01 per hour, effective February 23, 2022 in the IT Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, February 25, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 3/21/2022