Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Friday, February 25, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was give by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-0242 Employee Anniversaries: 5 years of service: Adrian Reddix - IT Department 20 years of service: Anna Booth - Accounting Department Mayor Flaggs, Jr., recognized Adrian Reddix in the IT Department with five (5) years of service and Anna Booth in the Accounting Department with twenty (20) years of service. The Mayor and Aldermen congratulated Adrian Reddix and Anna Booth for their service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0243 Approve the following Personnel Action Forms: 1. New Hire - Main Street (1) 2. Resignation - Police Department (1) B. ID-22-0241 Approve Additions to Employee Driving List: 1. Nolan Moore - Sewer Department 2. Tyler Fisher - Gas Department 3. Marcus Allen - VTV 4. Lauren Stubblefield - Ambulance Department 5. Richard Southard - Main Street C. ID-22-0216 Authorize issuance of the following requisitions: 1. Number 2203815 in the amount of $6,799.00 written to Noregon Systems, LLC for the purchase of Diagnostic Tool for the Vehicle Maintenance Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 2. Number 2203845 in the amount of $39,347.00 written to Courtsey City of Vicksburg Page 1 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 25, 2022 Motors, Inc. for the purchase of one (1) Ford Expedition SSV 4x4 for the South Ward Alderman's Office (Contract MS #8200059517 Item #071-80-46150-6) Attachments: Requisition 2203815 Requisition 2203845 D. ID-22-0231 Authorize City Clerk to transfer funds from separate project bank accounts to reimburse the City's General Fund (pooled cash) for projected expenditures: 1. City of Vicksburg 2016 COV Tourism Account to Water & Gas Account (pooled cash) in the amount of $37,708.00. 2. ERBR Kemp Bottom Bridge Project Account to Water & Gas Account (pooled cash) in the amount of $467,785.89. 3. COV Levee Improvements Fund Account to Water & Gas Account (pooled cash) in the amount of $160,290.30. 4. American Rescue Plan Account to Water & Gas Account (pooled cash) in the amount of $633,934.48. 5. COV Capital Expense Fund Account to Water & Gas Account (pooled cash) in the amount of $17,142.50. 6. From General Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $187,295.00. Authorize City Clerk to TRANSFER all funds from the separate project bank account "City of Vicksburg Feasibility Study Account" to the City of Vicksburg's General Fund (pooled cash) account and CLOSE this separate project bank account "City of Vicksburg Feasibility Study Account": 1. City of Vicksburg Feasibility Study Account to Water & Gas Account (pooled cash) in the amount of $138,427.87 plus February interest. E. ID-22-0239 Approve Request for Payment from Vicksburg-Warren 911 Emergency Communications Center for the City's Share of 14 Full-time and 1 Part-time E-911 dispatchers' salaries, matching benefits and insurance for: 1. Check dates: January 31, 2022 and February 14, 2022 in the amount of $43,744.16. Attachments: Vicksburg Warren 911 payments F. ID-22-0240 Approve Invoice #4033 for payment in the amount of $4,604.83 from Vicksburg-Tallulah Regional Airport for the month of January 2022. Attachments: VTRA invoice G. ID-22-0247 Approve request for sponsorship for an additional $375.00 to The Vicksburg Post for advertisement in the 2022 Profile Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Post Profile Magazine Mayor Flaggs, Jr., stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg POst in the amount of $375.00 for 2022 Profile Magazine. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. H. ID-22-0217 Authorize City Clerk to advertise Sealed Bids and Reverse Auction Bids for Diesel Powered 7.3 Cubic Yard Volumetric Capacity Street Sweeper I. ID-22-0246 Authorize City Clerk to advertise Sealed Bids for: 1. Natural Gas System Cathodic Protection City of Vicksburg Page 2 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 25, 2022 Attachments: Natural Gas System Cathodic Bid J. ID-22-0188 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth The Mayor and Aldermen approved Bank Letters: 1. Trustmark, 2. BancorpSouth K. ID-22-0189 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection (December 2021 & January 2022) 5. Delinquent Tax Collection 6. Credit Card 7. Detail Budget Attachments: City Sexton Privilege License Mayor&Treasure Tax Collection Dec. 2021 Tax Collection Jan. 2022 Delinquent Tax The City Sexton presented report of collections, account opening graves etc. for the month of January 2022 as follows: Lakeview Memorial Funeral Home - $1,225.00; W.H. Jefferson Funeral Home - $2,075.00; Glenwood Funeral Home - $600.00; Fisher Funeral Home - $925.00; C.J. Williams Mortuary Services - $2,750.00; Riles Funeral Home - $275.00; Dillon-Chisley Funeral Home - $925.00; Misc. - $450.00. Total burials were 33. Total amount paid was $9,225.00 The City Clerk presented the Privilege License report for new businesses for the month of January 2022. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $120,834.22 for January 2022. The City Clerk presented report of Tax Collection for City taxes from the Warren County Tax Collector for the month of December 2021 and January 2022. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for January 2022. The City Clerk presented January 2022 Credit Card report for approval as follows: Alderman Alex J. Monsour, Jr., - $192.64; Purchasing Department - $3,233.30. The City Clerk presented the January 2022 Detailed Budget report for approval. Attachments: Supporting documents following Minutes: Routine Agenda: A. ID-22-0235 Accept Recommendation from Stantec to Reject the Sealed Bids Received by City of Vicksburg for 2021 NRCS Erosion Control Project - 4 Sites and Authorize City Clerk to Re-Advertise Attachments: Rejected Bid NRCS On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Recommendation from Stantec to Reject the Sealed Bids Received by City of Vicksburg for 2021 NRCS Erosion Control Project - 4 Sites and Authorize City Clerk to Re-Advertise. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 25, 2022 B. ID-22-0248 Accept additional funding from NRCS for 2021 Erosion Control Project - 4 Sites Attachments: WS-2 Addl Funding Request MS 5302_dcp_signed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the additional funding from NRCS for 2021 Erosion Control Project - 4 Sites. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0213 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for February 25 2022 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 1. 1326 East Magnolia Street, PPIN 016249; owned by Malinda A. Johnson c/o Malinda Johnson Blackmore - (Remove inoperable vehicle, remove dilapidated structure) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing property which has not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 1326 East Magnolia Street, PPIN 016249; owned by Malinda A. Johnson c/o Malinda Johnson Blackmore - Request 30-day extension Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0233 Adopt Resolution Authorizing Preparation and Submittal of an Application to the Mississippi Department of Wildlife, Fisheries and Parks, Outdoor Recreation Grants Division, Under the 2022 Mississippi Recreational Trails Program Attachments: Resolution Wildlife On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to the Mississippi Department of Wildlife, Fisheries and Parks, Outdoor Recreation Grants Division, Under the 2022 Mississippi Recreational Trails Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0228 Adopt Resolution to Establish and Maintain An Active and Continuing Program for Management of Municipal Records Attachments: Resolution Municipal Records On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Establish and Maintain An Active and Continuing Program for Management of Municipal Records. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0229 Accept Fee Proposal from Wier Boerner Allin Architecture for New Finishes at Vicksburg Convention Center Attachments: 220217 - OUT - -WBA Professional Services Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Fee Proposal from Wier Boerner Allin City of Vicksburg Page 4 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 25, 2022 Architecture for New Finishes at Vicksburg Convention Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0232 Accept and Authorize Mayor to execute the following Fee Proposal from Wier Boerner Allin Architecture (WBA) for: 1. Electrical updates for the Washington Street Park Attachments: WBA Washington St Park Fee On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept and Authorize Mayor to execute the following Fee Proposal from Wier Boerner Allin Architecture (WBA) for: 1. Electrical updates for the Washington Street Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0230 Authorize Mayor to execute Service Agreement with Puckett Power Systems for generator located at the Water Treatment Plant Attachments: Puckett Power Systems On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Service Agreement with Puckett Power Systems for generator located at the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0236 Authorize Mayor to Execute the Shared Mobility Device License Agreement with Bird Rides, Inc. Attachments: shared mobility device license agreement Exhibit A Shared Mobility Device On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute the Shared Mobility Device License Agreement with Bird Rides, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0237 Authorize Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient (Nu Life Health Care) Attachments: ARPA Contract Nu Life Health Care On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient (Nu Life Health Care). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0238 Authorize Mayor to Execute Contract Amendment No. 2 with Red Oak Construction, LLC for Lee Street Sanitary Sewer Repair Attachments: Lee Street Sanitary No. 2 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract Amendment No. 2 with Red Oak Construction, LLC for Lee Street Sanitary Sewer Repair. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Mayor Flaggs, Jr., recused himself from the Board Meeting. Alderman Monsour, Jr., is now Mayor Pro-Tem Monsour, Jr. L. ID-22-0191 Approve Claims Docket On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor Pro-Tem and Alderman voted to approve the Claims Docket numbering: 306810 - 307139 for approval. The motion was adopted unanimously City of Vicksburg Page 5 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 25, 2022 by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Jr. Mayor Flaggs, Jr., returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr., is now Alderman Monsour, Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr.,moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in the IT Department (1); Longevity Pay in the Accounting Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the IT Department (1); Longevity Pay in the Accounting Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Administrative Assistant, Tasha W. Jordan - Deputy City Clerk, Tiffany Pendleton- Chief of Staff, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0244 Longevity Pay - IT Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Computer Specialist from $22.36 per hour to $22.45 ($22.36 + .09) per hour, effective March 1, 2022. Employee is entitled to an additional .09 cents per hour for five (5) years of service in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0245 Longevity Pay - Accounting Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Special Project Assistant from $21.48 ($21.22 + .26) per hour to $21.57 ($21.22 + .26 + .09) per hour, effective March 6, 2022. Employee is entitled to an additional .09 cents per hour for twenty (20) years of service in the Accounting Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0319 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recess Meeting until 5:30 p.m. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to recess the Recess Meeting until 5:30 p.m. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final-revised February 25, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0190 Public Hearing: Proposed Redistricting Plans On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to open the Public Hearing of the Proposed Redistricting Plans. Those present at the Proposed Redistricting Plans Hearing were Mayor Flaggs, Jr., Alderman Mayfield, Sr., City Attorney Kim Nailor, City Clerk Walter W. Osborne, Jr., Deputy City Clerk Deborah A. Nickson, Chief of Staff Tiffany Pendleton, Constituent Service Representative Jamma Williams. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 7, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 3/21/2022