Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, March 7, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Recess until 1:30 p.m. Letter A. (ID-22-0295) Approve Request for sponsorship from Alcorn State University in the amount of $1,000.00 for ASU Men's Basketball Team SWAC Champion t-shirts and gear pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0274 Approve the following Personnel Action Forms: 1. New Hire - Recreation Department (1) 2. New Hire - Police Department (2) 3. New Hire - Ambulance Department (1) 4. New Hire - Street Department (1) 5. Resignation - Community Development (1) B. ID-22-0268 Approve Additions to Employee Driving List: 1. Desiree Tolliver, Briana Jones - Police Department C. ID-22-0252 Approve application from St. Aloysius High School for Complimentary Use of the City Auditorium on May 24, 2022 for Commencement Services Attachments: St. Al Application Comp Use D. ID-22-0253 Continue State of Emergency Due to Road Deterioration at North Washington Street and North Haining Drive E. ID-22-0254 Continue State of Emergency Due to the Rebuilding of Highway 80 Lift Station Within the City of Vicksburg F. ID-22-0258 Approve request for advertisement in the amount of $500.00 for a 1/2 page ad from Connecting the Dots Foundation, Inc. for "Women Providing City of Vicksburg Page 1 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final March 7, 2022 Healing, Promotion Hope" Event pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Women's History Month Advertisement Mayor Flaggs stated that purchasing an advertisement from Connecting the Dots Foundation, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Connecting the Dots Foundation, Inc. in the amount of $500.00 for "Women Providing Healing, Promotion Hope" Event 1/2 page ad. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-22-0259 Approve request for advertisement in the amount of $2,000.00 from Warren County Bulls for their AAU Basketball Program pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Warren County Bulls Advertisement Mayor Flaggs stated that purchasing an advertisement from Warren County Bulls will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Warren County Bulls in the amount of $2,000.00 for their AAU Basketball Program. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. H. ID-22-0267 Accept Resignation of Trudy James-Brown and appoint Tiffany Robinson-Walker to fill her unexpired term on Vicksburg Convention and Visitors Bureau Board Attachments: VCVB Letter I. ID-22-0262 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 307140 for approval. Routine Agenda: A. ID-22-0249 Vigilant Health - Introduction of new clinic staff and update on extended hours and scheduling Attachments: Vigilant Health Ms. Laura Nail, of Vigilant Health, came before the Board to introduce the new clinic staff and update the Board on the extended hours and scheduling. The Mayor and Aldermen welcomed the new Vigilant staff and thanked Ms. Nail for attending the meeting. B. ID-22-0250 Discuss Vicksburg Convention Center Updates Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of March 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Southard for attending the meeting. C. ID-22-0251 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of March 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. D. ID-22-0269 Ratify Mayor's execution of Application for Federal Assistance as it relates to the NRCS - 4 Sites Project Additional Funds Request City of Vicksburg Page 2 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final March 7, 2022 Attachments: NRCS 4-sites Award 214423XXXXC036 - SF 424 - Additional Funds On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify the Mayor's execution of Application for Federal Assistance as it relates to the NRCS - 4 Sites Project Additional Funds Request. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0256 Award Bid/Adopt Resolution for Sale of Surplus Property Cherry & Commerce Subdivision (PPIN 19670) to Claudette Tair in the amount of $350.00 and Authorize Mayor to Execute Quitclaim Deed Attachments: Resolution Surplus Property Quitclaim Deed Surplus Property Quitclaim Acknowledgment Surplus Property On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to award the Bid/Adopt Resolution for Sale of Surplus Property Cherry & Commerce Subdivision (PPIN 19670) to Claudette Tair in the amount of $350.00 and Authorize Mayor to Execute Quitclaim Deed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0257 Approve Vicksburg Warren School District (VWSD) Swim Meet Policy and Procedures Attachments: revised swim meet policy On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Vicksburg Warren School District (VWSD) Swim Meet Policy and Procedures. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0255 Authorize the Board of Mayor and Aldermen of the City of Vicksburg, MS to execute Emergency Declaration Due to Deterioration of the Lift Station at Merit Health River Region Hospital Within the City of Vicksburg Attachments: emergency declaration lift station merit health river region 2.25 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Board of Mayor and Aldermen of the City of Vicksburg, MS to execute Emergency Declaration Due to Deterioration of the Lift Station at Merit Health River Region Hospital Within the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0260 Adopt Resolution Adopting Redistricting Plan; Authorizing City Attorney to Amend Ordinance Establishing Boundaries for Wards and Renaming Wards Attachments: resolution to adopt redistrict 3.7 Redistricting_Plan_02242228510 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Redistricting Plan & Authorizing City Attorney to Amend Ordinance Establishing Boundaries for Wards and Renaming Wards. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0261 Adopt Resolution Authorizing the Mayor to Provide Written Consent for the Subletting, Assigning or Allowance of Use of Leased Waterfront Property Attachments: resolution authorzing mayor to provide written consent to sublease property On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing the Mayor to Provide Written Consent for the Subletting, Assigning or Allowance of Use of Leased Waterfront Property. The motion was adopted unanimously by the City of Vicksburg Page 3 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final March 7, 2022 following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0266 Adopt Resolution of Support for Passenger Rail Service for Central Mississippi Attachments: Resolution Passenger Rail Service On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution of Support for Passenger Rail Service for Central Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0270 Adopt Resolution Adopting Code of Conduct for the Use of City Parks and Recreational Facilities Attachments: resolution and code of conduct On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Code of Conduct for the Use of City Parks and Recreational Facilities. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-0272 Adopt Resolution Authorizing the Execution of the Interlocal Agreement for the Operation and Maintenance of the City of Port Gibson and City of Vicksburg's Gas Utility Systems Attachments: RESOLUTION AUTHORIZING THE EXECUTION OF THE INTERLOCAL AGREEMENT FOR THE OPERATION OF MAINTENANCE OF THE CITY OF PORT GIBSON AND CITY OF VICKSBURG (002) agreement with pg (002) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing the Execution of the Interlocal Agreement for the Operation and Maintenance of the City of Port Gibson and City of Vicksburg's Gas Utility Systems. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-22-0273 Authorize Mayor to Execute Interlocal Agreement for the Operation and Maintenance of the City of Port Gibson and City of Vicksburg's Gas Utility Systems On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Interlocal Agreement for the Operation and Maintenance of the City of Port Gibson and City of Vicksburg's Gas Utility Systems. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-22-0265 Authorize Mayor to execute Change Order Number 1 with Stantec Consulting Services, Inc. for Professional Services Agreement City of Vicksburg - NRCS Project Sites Attachments: Stantec CO#1 NRCS Site Projects On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Change Order Number 1 with Stantec Consulting Services, Inc. for Professional Services Agreement City of Vicksburg - NRCS Project Sites. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-22-0271 Authorize Mayor to execute Vicksburg Convention Center Facility Use Agreement for City of Vicksburg Health Literacy Event Attachments: VCC Facility Use Agreement City of Vicksburg Page 4 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final March 7, 2022 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Vicksburg Convention Center Facility Use Agreement for City of Vicksburg Health Literacy Event. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Retro Pay in the Sewer Department (1); Pay Adjustments in the Police Department (4); Pay Adjustment in the Gas Department (1); Pay Adjustment in the Recreation Department (1); Promotion in the Recreation Maintenance Department (1); Promotion in the Recreation Department (1); Status Change in the Recreation Department (1); Suspension Pending Termination in the Police Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Retro Pay in the Sewer Department (1); Pay Adjustments in the Police Department (4); Pay Adjustment in the Gas Department (1); Pay Adjustment in the Recreation Department (1); Promotion in the Recreation Maintenance Department (1); Promotion in the Recreation Department (1); Status Change in the Recreation Department (1); Suspension Pending Termination in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Administrative Assistant, Tasha W. Jordan - Deputy City Clerk, Tiffany Pendleton- Chief of Staff, Jamma Williams - Constituent Services Representative, Anessia Steward-Martin - Human Resource Benefits Coordinator, Penny Jones - Chief of Police, Charlie Hill - Deputy Chief of Police, Mike Bryant - Deputy Chief of Police, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0275 Retro Pay - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the $68.00 Retro Pay of a Laborer in the Sewer Department. Employee is entitled to this amount for holiday pay (02/21/2022; 8 hours) due to status change to full time on February 9, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0276 Pay Adjustment - Police Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Police Officer from $25.62 per hour to $25.82 ($25.62 + .20) per hour, effective March 4, 2022. Officer is entitled to an additional .20 cents per hour for seven (7) years of service; a Police Officer from $16.93 per hour to $17.13 ($16.93 + .20) per hour, effective March 25, 2022. Officer is eligible for one (1) annual increase; a Police Officer from $17.22 per hour to $17.42 ($17.22 + .20) per hour, effective March 25, 2022. Officer is eligible for one (1) annual increase; a Police Officer from $16.93 per hour to $17.13 ($16.93 + .20) per hour, effective March 25, 2022. Officer is eligible for one (1) annual increase in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0277 Pay Adjustment - Gas Department (1) City of Vicksburg Page 5 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final March 7, 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Laborer from $8.75 per hour to $9.00 per hour, effective March 8, 2022. Employee has met his six (6) month probationary period in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0278 Pay Adjustment - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Part-Time Inner City Youth Assistant from $8.75 per hour to Full-Time Inner City Youth Assistant at $9.75 ($8.75 + $1.00) per hour, effective March 9, 2022 in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0279 Promotion - Recreation Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Recreation Maintenance Technician from $20.81 ($20.72 + .09) per hour to a Maintenance Supervisor at $21.81 ($20.72 + .09 + $1.00) per hour, effective March 9, 2022. Employee is being promoted in Recreation Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0280 Promotion - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of an Inner City Youth Coordinator at $21.0456 to an Assistant Director at $22.836, effective March 9, 2022. Employee is being promoted to Assistant Recreation Director in the event that the director is out in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0281 Status Change - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Status Change of an employee in the Gas Department. Employee will also be an Umpire in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0282 Suspension Pending Termination - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension Pending Termination of a Police Officer effective immediately in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0321 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 3/21/2022 Board of Mayor and Aldermen Minutes - Final March 7, 2022 On motion of Mayor Flaggs, Jr., and seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Recess the Board Meeting and Reconvene at 1:30 p.m. today. The motion was unanimously adopted by the following votes: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Reconvene the Board Meeting. Those present at the Reconvene meeting Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Kim Nailor, City Clerk Walter Osborne, Jr. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. A. ID-22-0295 Approve request for sponsorship from Alcorn State University in the amount of $1,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Mayor Flaggs, Jr., stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University in the amount of $1,000.00 for ASU Men's Basketball Team SWAC Championship t-shirts and gear. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, March 10, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 3/21/2022