Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, April 4, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Mayor Pro-Tem Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. Absent: 1 - Mayor George Flaggs Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Routine Agenda: Letter O. (ID-22-0404) Authorize the Mayor to Execute Interlocal Park Maintenance Agreement On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Jr. A. ID-22-0395 Receive Sealed Bids for: 1. 2021 NRCS Erosion Control Project - 4 Sites On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to received Sealed Bids for: 1. 2021 NRCS Erosion Control Project - 4 Sites MAYNORD LANDSCAPING CO., INC., 1873 China Grove Road; Vicksburg, MS 39180 C.O.R# 24546-MS 5% Bid Bond: Yes Bid Amount: $731,255.99 FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R# 00016-MS 5% Bid Bond: Yes Bid Amount: $783,881.00 No Electronic Bids Received On motion of Alderman Mayfield, Sr., seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to accept and refer the forgoing bids to Allen & Hoshall for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield Sr., and Alderman Monsour Jr. Absent: 1- Mayor Flaggs Jr. City of Vicksburg Page 1 Printed on 4/18/2022 Board of Mayor and Aldermen Minutes - Final April 4, 2022 On motion of Alderman Mayfield, Sr., and seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to Recess the Board Meeting at 10:10 a.m. today. The motion was unanimously adopted by the following votes: Aye: Mayor Pro-Tem Monsour, Jr. Alderman Mayfield, Sr. On motion of Mayor Flaggs, Jr., and seconded by Alderman Monsour, Jr. the Mayor and Aldermen voted to Reconvene the Board Meeting at 1:00 p.m. today. Those present at the Reconvened meeting Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Kim Nailor, City Clerk Walter W. Osborne, Jr., Deputy City Clerk Tasha W. Jordan. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0389 Approve the following Personnel Action Form: 1. New Hire - Water Department (1) 2. New Hire - Recreation Department (1) B. ID-22-0384 Award Sealed Bid for: 1. Diesel 7.3 Cubic Yard Street Sweeper Attachments: Bid Award Street Sweeper C. ID-22-0369 Approve request from Warren County Soil and Water Conservation District for semi-annual allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code of 1972, as amended Attachments: WC Soil & Water Allocation D. ID-22-0370 Approve request for advertisement in the amount of $500.00 from I Can Fly Ministries pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: I Can Fly Advertisement Mayor Flaggs, Jr., stated that purchasing an advertisement from I Can Fly Ministries will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from I Can Fly Ministries in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-0396 Approve request from Vicksburg Police Department to place into unmarked inventory the following vehicle: 1. 2021 Dodge Charger, VIN #2C3CDXAT1MH678197, CID #6902, VP #2200 F. ID-22-0381 Authorize City Clerk to advertise Sealed Proposals for: 1. Continuing Sewer Assessment Program - Year 4 Repairs Attachments: Advertise Bid CSAP Year 4 Repairs Routine Agenda: A. ID-22-0371 Discuss Vicksburg Convention Center Updates City of Vicksburg Page 2 Printed on 4/18/2022 Board of Mayor and Aldermen Minutes - Final April 4, 2022 Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of April 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Southard for attending the meeting. B. ID-22-0372 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of April 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. C. ID-22-0378 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Budget Amendments for April 4, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0373 Adopt Resolution to Declare Emergency for the Repair of Sherman Avenue, Vicksburg, Mississippi Attachments: emergency declaration sherman avenue 4.4 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Declare Emergency for the Repair of Sherman Avenue, Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0374 Adopt Resolution to Appoint Division and Department Heads Attachments: Resolution Division Department Heads On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Appoint Division and Department Heads. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0385 ADOPT RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE U.S. DEPARTMENT OF TRANSPORTATION FOR THE RAISE GRANT PROGRAM AND COMMITMENT OF MATCHING FUNDS Attachments: Resolution for US DOT RAISE Grant On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE U.S. DEPARTMENT OF TRANSPORTATION FOR THE RAISE GRANT PROGRAM AND COMMITMENT OF MATCHING FUNDS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0386 Authorize Mayor to execute Letter Agreement with Neel-Schaffer to provide professional services related to preparation of a USDOT RAISE Grant Application for expansion of the Port of Vicksburg Attachments: Neel Schaffer Letter Agreement On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter Agreement with Neel-Schaffer to provide professional services related to preparation of a USDOT RAISE Grant Application for expansion of the Port of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0380 ADOPT AN ORDINANCE TO AMEND PART II, APPENDIX A, ARTICLE XI OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG City of Vicksburg Page 3 Printed on 4/18/2022 Board of Mayor and Aldermen Minutes - Final April 4, 2022 ENTITLED "WIRELESS COMMUNICATIONS' TO ADD SECTION 1111 Attachments: ordinance amending wireless communication add section 1111 (002) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt AN ORDINANCE TO AMEND PART II, APPENDIX A, ARTICLE XI OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG ENTITLED "WIRELESS COMMUNICATIONS' TO ADD SECTION 1111 Enactment No: ID-22-0412 H.  ADOPT AN ORDINANCE TO AMEND PART II, APPENDIX A, ARTICLE XI OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG ENTITLED "WIRELESS COMMUNICATIONS" TO ADD SECTION 1111 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt AN ORDINANCE TO AMEND PART II, APPENDIX A, ARTICLE XI OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG ENTITLED "WIRELESS COMMUNICATIONS' TO ADD SECTION 1111. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0394 Authorize Mayor to execute Notice by the City of Vicksburg of Cancellation of Master Agreement Attachments: vicksburg notice of cancel MA32047 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Notice by the City of Vicksburg of Cancellation of Master Agreement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0388 Authorize Mayor to execute Notice by the City of Vicksburg of Termination, Waiver and Cancellation of Reversionary Interests in part of lots 295, 296, 297, 298 and 299 in Square 62 of Vicksburg Proper Attachments: Notice Properties On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Notice by the City of Vicksburg of Termination, Waiver and Cancellation of Reversionary Interests in part of lots 295, 296, 297, 298 and 299 in Square 62 of Vicksburg Proper. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0375 Authorize Mayor to execute Memorandum of Understanding Between The U. S. Army Corps of Engineers, Engineer Research and Development Center and The City of Vicksburg Police Department Attachments: MOU ERDC and VPD On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding Between The U. S. Army Corps of Engineers, Engineer Research and Development Center and The City of Vicksburg Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-0376 Accept and Authorize Mayor to execute Proposal with Alford and Associates for engineering and surveying services for Pemberton Square Boulevard Area Storm Sewer Investigation Attachments: City of Vicksburg Drainage Proposal- Pemberton 22322 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Proposal with Alford and Associates for engineering and surveying services for Pemberton Square Boulevard Area Storm Sewer Investigation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 4/18/2022 Board of Mayor and Aldermen Minutes - Final April 4, 2022 M. ID-22-0377 Authorize Mayor to execute Contract for Grass Cutting Services with Reginald Johnson d/b/a RJ's Handyman Service Attachments: RJ's Handyman Service Grass Cutting Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Grass Cutting Services with Reginald Johnson d/b/a RJ's Handyman Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-22-0387 Authorize Mayor to execute Contract for Horticulture Services with Karen Williams Attachments: Contract Karen Williams On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Horticulture Services with Karen Williams. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-22-0404 Authorize Mayor to execute Interlocal Park Maintenance Agreement On motion of Mayor Flaggs,Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Execute Interlocal Park Maintenance Agreement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Transfer in the Recreation Department (1); Status Changes in the Ambulance Department (2); Promotions in the Fire Department (2); Promotion in the Building Maintenance Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Transfer in the Recreation Department (1); Status Changes in the Ambulance Department (2); Promotions in the Fire Department (2); Promotion in the Building Maintenance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Tasha W. Jordan - Deputy City Clerk, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0390 Transfer - Recreation Department (1) No action was taken. B. ID-22-0391 Status Change - Ambulance Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Status Change of a Paramedic IV (Full-Time) from $14.56 per hour to Paramedic (Part-Time) at $23.00 per hour, effective April 6, 2022. Employee wants to continue to work for the Vicksburg Fire Department on a part-time basis; a Lieutenant Paramedic I (Full-Time) from $15.77 per hour to City of Vicksburg Page 5 Printed on 4/18/2022 Board of Mayor and Aldermen Minutes - Final April 4, 2022 a Paramedic (Part-Time) at $23.00 per hour, effective April 6, 2022. Employee wants to continue to work for the Vicksburg Fire Department on a part-time basis at the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0392 Promotion - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Firefighter III from $11.23 ($11.11 + .12) per hour to a Lieutenant I at $13.18 ($13.06 + .12) per hour, effective April 6, 2022. Employee promotion includes ten (10) years longevity pay of .12 cents; a Firefighter/Ambulance V from $12.98 per hour to a Lieutenant I at $13.06 per hour, effective April 6, 2022 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0393 Promotion - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Custodian from $9.84 ($9.75 + .09) per hour to Head Custodian at $12.59 ($12.50 + .09) per hour, effective April 6, 2022. Employee will be training to replace Mr. Windell Wilson when he retires later this year in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0413 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, April 8, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 4/18/2022