Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, April 8, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-0415 Employee Anniversaries: 15 years of service: Thomas Pinkins - Right of Way Department Mayor Flaggs, Jr., recognized Thomas Pinkins in the Right of Way Department with fifteen (15) years of service. The Mayor and Aldermen congratulated Thomas Pinkins for his service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0397 Adopt Board Meeting Minutes for : 1. March 21, 2022 2. March 25, 2022 B. ID-22-0416 Approve the following Personnel Action Forms: 1. New Hire - Sewer Department (1) 2. Rehire - Recreation Department (2) 3. Resignation - Police Department (1) 4. Resignation - Ambulance Department (1) 5. Resignation - Landscaping Department (1) C. ID-22-0400 Approve request from the Vicksburg and Warren County Historical Society to block off Cherry, Jackson, Monroe and Grove Streets that surround the Old Court House Museum for its Annual Spring Flea Market on Saturday, April 30, 2022 from 8:00 a.m. to 4:30 p.m. Attachments: Spring Flea Market D. ID-22-0402 Approve request for advertisement in the amount of $3,720.00 from H&M City of Vicksburg Page 1 Printed on 4/25/2022 Board of Mayor and Aldermen Minutes - Final April 8, 2022 Promotional Products for t-shirts for the 65 and Over Combo State Championship Tennis Tournament on April 21st - 24th pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: State Tennis Tournament Mayor Flaggs, Jr., stated that purchasing an advertisement from H&M Promotional Products will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from H&M Promotional Products in the amount of $3,720.00 for t-shirts for the 65 and Over Combo State Championship Tennis Tournament. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-0406 Approve request from Wanda Mason for permission to hold a 2nd Annual Block Party on April 30, 2022 from 4:00 p.m. - 9:00 p.m. and block off parts of Farmer Street, Mundy Street, Poplar Street, and Maulding Street via attached map Attachments: Mason Request to Block Street F. ID-22-0409 Continue State of Emergency for the following: 1. Due to the Rebuilding of Highway 80 Lift Station Within the City of Vicksburg 2. Due to the Unfilled Abandoned Drainage Pipe on Indiana Avenue Located Within the City of Vicksburg 3. Due to Road Deterioration at North Washington Street and North Haining Drive 4. Due to Deterioration of Lift Station at Merit Health River Region Hospital Within the City of Vicksburg G. ID-22-0410 Accept the Recommendation of Stantec Consulting Services to award Sealed Bid for 2021 NRCS Erosion Control Project - 4 Sites to low bidder Maynord Landscaping Company in the amount of $731,255.99 H. ID-22-0414 Authorize the approval of billing statement in the amount of $500.00 from WVBG-FM for COVID-19 Advancing Health Literacy Grant Project for the month of April 2022 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3 Attachments: City of Vicksburg April proposal Covid Project Mayor Flaggs, Jr., stated that purchasing an advertisement from WVBG-FM will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from WVBG-FM in the amount of $500.00 for COVID-19 Advancing Health Literacy Grant Project for the month of April 2022. The City is authorized in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. I. ID-22-0422 Approve request from Dontae Jefferson, owner and operator of Dontae's Kitchen (formerly Turkey Leg Shack), for permission to use the upper level of the south parking garage for an Easter Crawfish Boil/BBQ on Sunday, April 17, 2022 from 1:00 p.m. until 10:00 p.m. Attachments: Crawfish Boil BBQ J. ID-22-0401 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2211 - 2224 and 307940 - 308265 for approval. Routine Agenda: A. ID-22-0398 Discuss Southern Cultural Heritage Center Updates City of Vicksburg Page 2 Printed on 4/25/2022 Board of Mayor and Aldermen Minutes - Final April 8, 2022 Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of April 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-22-0403 Authorize Mayor to execute Contract of Purchase By and Between the Estate of Ernest Thomas and the City of Vicksburg, Mississippi Attachments: Contract of Purchase Estate of Ernest Thomas On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract of Purchase By and Between the Estate of Ernest Thomas and the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0405 Approve the following Free Port Warehouse Licenses for: 1. Ergon Asphalt & Emulsions, Inc. (Hunt Refinery 2600 Dorsey Street) 2. Ergon Asphalt & Emulsions, Inc. (2611 Haining Road) Attachments: Ergon Hunt Refinery Ergon Application On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the following Free Port Warehouse Licenses for: 1. Ergon Asphalt & Emulsions, Inc. (Hunt Refinery 2600 Dorsey Street; 2. Ergon Asphalt & Emulsions, Inc. (2611 Haining Road). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0407 Authorize Mayor to execute First Amendment to Waterfront Lease with American Cruise Lines, Inc. Attachments: First Amendment to Waterfront Lease with Exhibit A-1 ACL Signed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute First Amendment to Waterfront Lease with American Cruise Lines, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0408 Approve Amended Vicksburg Municipal Airport Hangar Lease Agreement increasing the rental fee to $250.00 per month Attachments: Amended Airport Hangar Lease Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Amended Vicksburg Municipal Airport Hangar Lease Agreement increasing the rental fee to $250.00 per month. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0411 Accept Proposal and Authorize Mayor to execute Authorization to Proceed with PPM Consultants to develop Environmental Assessment (EA) documentation for the proposed conversion and replacement of lands protected under Section 6(f)3 of the Land and Water Conservation Fund (LWCF) Act, Public Law 108-198 in Vicksburg, Warren County, Mississippi [New Proposed Riverfront Park Site] Attachments: environmental assessment On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Proposal and Authorize Mayor to execute Authorization to Proceed with PPM Consultants to develop Environmental Assessment (EA) documentation for the proposed conversion and replacement of lands protected under Section 6(f)3 of the Land and Water Conservation Fund (LWCF) Act, Public Law 108-198 in Vicksburg, Warren County, Mississippi [New Proposed Riverfront Park Site]. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 4/25/2022 Board of Mayor and Aldermen Minutes - Final April 8, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Extended Medical Leave in the Fire Department (1); Longevity Pay in the Right of Way Department (1); Pay Adjustment in the Police Department (1); Pay Adjustments in the Recreation Department (2); Suspension in the Fire Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Extended Medical Leave in the Fire Department (1); Longevity Pay in the Right of Way Department (1); Pay Adjustment in the Police Department (1); Pay Adjustments in the Recreation Department (2); Suspension in the Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Tasha W. Jordan - Deputy City Clerk, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff, Anessia Steward-Martin - Human Resource Benefits Coordinator, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0417 Extended Medical Leave - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Extended Medical Leave of a Captain for additional leave in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0418 Longevity Pay - Right of Way Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Tractor Driver from $11.09 per hour to $11.18 ($10.92 + .09 + .08 + .09) per hour, effective April 13, 2022. Employee is entitled to an additional .09 cents for fifteen (15) years of service in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0419 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrolman from $17.68 per hour to $17.13 ($16.93+ .20) per hour, effective April 21, 2022. Officer is eligible for one (1) year annual increase in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0420 Pay Adjustment - Recreation Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Lifeguard WSI from $9.25 per hour to $9.50 per hour, effective May 4, 2022. Employee is due an annual increase; a Lifeguard WSI from $8.75 per hour to $9.00 per hour, effective May 4, 2022. Employee is due an annual increase in the Recreation Department. City of Vicksburg Page 4 Printed on 4/25/2022 Board of Mayor and Aldermen Minutes - Final April 8, 2022 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0421 Suspension - Fire Department (1) This agenda item is to be continued. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0456 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, April 18, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 4/25/2022