Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, May 2, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr. Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0488 Adopt Board Meeting Minutes for: 1. April 22, 2022 (Special Called) 2. April 25, 2022 B. ID-22-0501 Approve the following Personnel Action Forms: 1. Resignation - Ambulance Department (1) 2. Resignation - Purchasing Department (1) 3. Resignation - Sewer Department (2) 4. Resignation - Police Department (2) 5. New Hire - Police Department (1) 6. New Hire - Ambulance Department (2) 7. New Hire - Recreation Department (5) 8. New Hire - Building Maintenance (2) 9. New Hire - Housing Department (1) C. ID-22-0506 Approve Additions to Employee Driving List: 1. Michael Battle - Police Department 2. Kimberly Crawford, Stevenson Archie - Ambulance Department 3. Marcus London, Dawn Royal - Building Maintenance 4. Roderick Bradford - Housing Department D. ID-22-0477 Ratify Approval request for advertisement in the amount of $95.00 to The Vicksburg Post for its Adopt A Pet Edition of the newspaper pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Post Adopt A Pet Advertisement Mayor Flaggs, Jr., stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources City of Vicksburg Page 1 Printed on 5/17/2022 Board of Mayor and Aldermen Minutes - Final May 2, 2022 of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $95.00 for its Adopt A Pet Edition. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-0481 Approve Invoice #4067 for payment in the amount of $6,945.29 from Vicksburg-Tallulah Regional Airport for the month of March 2022 Attachments: VTR Invoice March 2022 F. ID-22-0483 Approve request for permission from Hughes Skinner for Muddy Water Camo/Bowfishing Tournament scheduled for June 11th and 12th: 1. Part of Depot Street be closed temporarily for the boat launch on the day of the event 2. Use of parking areas for overflow parking: lower level parking lot of Convention Center, parking lot next to LD's Restaurant, and the parking lot in front of the Depot Attachments: Bowfishing Tournament G. ID-22-0486 Ratify Approval request for advertisement in the amount of $500.00 to the MBA Lady Storm Basketball Team pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Lady Storm Basketball Advertisement Mayor Flaggs, Jr., stated that purchasing an advertisement from MBA Lady Storm Basketball Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from MBA Lady Storm Basketball Team in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. H. ID-22-0489 Approve request from Mayor George Flaggs to reserve Motor Coach on May 7, 2022 from 9:00 a.m. to 4:00 p.m. Attachments: Reservation Motor Coach I. ID-22-0493 Declare Monday, May 30, 2022 a city holiday in observance of National Memorial Day pursuant to Section 3-3-7 (1) of the Mississippi Code of 1972, Annotated J. ID-22-0494 Approve Application from Memorial Day Committee for Complimentary Use of City Auditorium on May 30, 2022 to honor all men and women who have died in U.S. Military Service Attachments: Comp Use Auditorium Memorial Day Cmte K. ID-22-0495 Authorize issuance of requisition number 2205934 in the amount of $15,691.00 written to Gridsmart Technologies, Inc, for the purchase of Camera System for the red light located on Pemberton for the Traffic Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition Number 2205934 L. ID-22-0498 Ratify Approval request for sponsorship in the amount of $250.00 to Alcorn State University for their 1st Annual Celebrity Golf Challenge pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: ASU Celebrity Golf Advertisement City of Vicksburg Page 2 Printed on 5/17/2022 Board of Mayor and Aldermen Minutes - Final May 2, 2022 Mayor Flaggs, Jr., stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University in the amount of $250.00 for their 1st Annual Celebrity Golf Challenge. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. M. ID-22-0490 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 308623 - 308627 for approval. Check number 308625 was voided. Routine Agenda: A. ID-22-0484 Discuss Vicksburg Convention Center Updates Mrs. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of May 2022 and invited the public to attend. The Mayor and Aldermen thanked Mrs. Southard for attending the meeting. B. ID-22-0485 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of May 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. C. ID-22-0487 Discussion with Mary Pendleton Attachments: Discussion Mary Pendleton A discussion was held. D. ID-22-0496 Adopt Budget Amendments On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to adopt the Adopt Budget Amendments for May 2, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0478 Authorize City Clerk to advertise Sealed Bids for: 1. NRCS Erosion Control Project - Farmer Street and Clover Lane Stabilization Attachments: Permission to Advertise (Clover - Farmer) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for: 1. NRCS Erosion Control Project - Farmer Street and Clover Lane Stabilization. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0480 Accept the Recommendation of Allen and Hoshall to award Sealed Proposal and Contract for Natural Gas Cathodic Protection to Allied Corrosion Industries, Inc. in the amount of $239,992.00 Attachments: Recomendation letter and bid tabulation Natural Gas Cathodic Protection On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Recommendation of Allen and Hoshall to award Sealed Proposal and Contract for Natural Gas Cathodic Protection to Allied Corrosion Industries, Inc. in the amount of $239,992.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 5/17/2022 Board of Mayor and Aldermen Minutes - Final May 2, 2022 G. ID-22-0482 Ratify Approval to submit application to BancorpSouth/Cadence Bank for request for funding focused on Food Insecurity, Emergency Shelter, Weatherization, Home Repair, and Basic Needs to elevate low and moderate income communities through access to essential services and programs Attachments: Request to Submit Application for Funding On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify the Approval to submit application to BancorpSouth/Cadence Bank for request for funding focused on Food Insecurity, Emergency Shelter, Weatherization, Home Repair, and Basic Needs to elevate low and moderate income communities through access to essential services and programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0492 Adopt A Resolution by the Board of Mayor and Aldermen of the City of Vicksburg Regarding the Emergency Road & Bridge Repair Fund Program (Authorize Stantec to prepare and submit an application and authorize the acceptance and execution of any documents required for the commencement of the project) Attachments: MDOT Letter Resolution 2022 App35340 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution by the Board of Mayor and Aldermen of the City of Vicksburg Regarding the Emergency Road & Bridge Repair Fund Program (Authorize Stantec to prepare and submit an application and authorize the acceptance and execution of any documents required for the commencement of the project). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0479 Accept Letter of Resignation from Mary Jenkins (Contract for Services as a temporary assistant in the South Ward Alderman's Office) Attachments: Mary Jenkins04.14.2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Letter of Resignation from Mary Jenkins (Contract for Services as a temporary assistant in the South Ward Alderman's Office). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0491 Authorize Mayor to execute Contract with Maynord Landscaping Co., Inc. for City of Vicksburg 2021 NRCS Erosion Control Project - 4 Sites On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Maynord Landscaping Co., Inc. for City of Vicksburg 2021 NRCS Erosion Control Project - 4 Sites. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0499 Authorize Mayor to execute Contract for Professional Services with Dr. Shundera L. Stallings for grant writing services Attachments: Stallings Contract for Professional Services On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Professional Services with Dr. Shundera L. Stallings for grant writing services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-0507 Approve the following request for the COVID-19 Advancing Health Literacy Grant Project: 1. Authorization to provide meals (Dontae's Southern Kitchen in the City of Vicksburg Page 4 Printed on 5/17/2022 Board of Mayor and Aldermen Minutes - Final May 2, 2022 amount of $450.00) and incentives (Prissy Paintbrush Studios, LLC in the amount of $1,200.00) to community participants during the COVID-19 Health Literacy Events in May 2022 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended 2. Authorize approval of billing statement in the amount of $500.00 from WVBG-FM for COVID-19 Advancing Health Literacy Grant Project for the month of May 2022 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3 Attachments: COVID-19 Health Literacy Project On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following request for the COVID-19 Advancing Health Literacy Grant Project: 1. Authorization to provide meals (Dontae's Southern Kitchen in the amount of $450.00) and incentives (Prissy Paintbrush Studios, LLC in the amount of $1,200.00) to community participants during the COVID-19 Health Literacy Events in May 2022 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended; 2. Authorize approval of billing statement in the amount of $500.00 from WVBG-FM for COVID-19 Advancing Health Literacy Grant Project for the month of May 2022 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Mayfield, Sr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Request Extended Medical Leave in Water & Gas Administration (1), Pay Adjustment in Animal Control (1), Pay Adjustments in the Police Department (4), Suspension in the Gas Department (1), Discuss a Litigation Matter. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request Extended Medical Leave in Water & Gas Administration (1), Pay Adjustment in Animal Control (1), Pay Adjustments in the Police Department (4), Suspension in the Gas Department (1), Discuss a Litigation Matter. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer, Penny Jones - Police Chief, Charlie Hill - Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Deputy City Clerk Tasha Jordan left the Board Meeting. A. ID-22-0502 Request Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request Extended Medical Leave of a Cashier in Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0503 Pay Adjustment - Animal Control (1) City of Vicksburg Page 5 Printed on 5/17/2022 Board of Mayor and Aldermen Minutes - Final May 2, 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Animal Control Officer from $9.00 per hour to $10.50 per hour, effective May 4, 2022. Employee received added responsibilities to job description in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0504 Pay Adjustment - Police Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Sergeant in the Investigations Department from $22.58($21.58 + 1.00) per hour to $22.78($21.58 + $1.00 + .20) per hour, effective May 9, 2022. Officer is entitled to an additional .20 cents per hour for four (4) years of service; an Investigator from $19.38 ($18.38 + 1.00) per hour to $19.58 ($18.38 + $1.00 + .20) per hour, effective May 10, 2022. Officer is entitled to an additional .20 cents per hour for nine (9) years of service; a K-9/Narcotics Officer from $18.01 ($17.01 + $1.00) per hour to $18.21 ($17.01 + $1.00 + .20) per hour, effective May 11, 2022. Officer is entitled to an additional .20 cents per hour for six (6) years of service; a Patrol Officer from $21.71 per hour to $21.91 ($21.71 + .20) per hour, effective May 11, 2022. Officer is entitled to an additional .20 cents per hour for six (6) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0505 Suspension - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Laborer for five (5) days, effective May 2, 2022. Employee failed to comply with COV Attendance Policy plus forty-five (45) day probation in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0500 Litigation Matter On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Litigation Matter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0537 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, May 10, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 5/17/2022